---
title: "Save property disclosures to Dropbox"
description: "Every completed disclosure form writes a dated text record into the Dropbox folder for that property, giving the transaction file a clean paper trail."
url: "https://www.formformform.com/automations/dropbox-property-disclosure-records"
type: static
generatedAt: "2026-08-23T18:56:58.727Z"
---
![Dropbox logo](/logos/integrations/dropbox.svg)

# File every property disclosure as a written record

Each completed property disclosure writes a dated text record into the Dropbox folder for that address.

When this happens

New submission on your property condition disclosure form

Do this

Create a text file in a Dropbox folder organised by property address

One-directional. A submission triggers the action — nothing is written back into your form.

Disclosure paperwork gets chased twice: once from the seller, and again from whoever needs it at closing. Collecting it as a form and writing the answers straight into the transaction folder removes the second chase, because the record is filed the moment the seller finishes.

Brokerages and small conveyancing offices use this. What lands in Dropbox is a plain, dated record of what the seller declared, sitting next to the rest of the file and readable by anyone on the deal without a login to another system.

## Setting it up

1.  1
    
    Publish the Property Condition Disclosure template and send the link to the seller once the listing agreement is in place.
    
2.  2
    
    In Zapier, set formformform as the trigger app, choose New Submission, and select the disclosure form.
    
3.  3
    
    Add Dropbox as the action app, choose Create Text File, and connect the office account rather than an individual agent's.
    
4.  4
    
    Build the folder path from Property Address so each transaction collects its own disclosures under /Transactions.
    
5.  5
    
    Put the submission date at the front of the file name — '2026-03-14 Condition Disclosure.txt' — so repeat disclosures on one property stay in order.
    
6.  6
    
    Map the disclosure questions into the body in the order they appear on the form, keeping the question text above each answer so the record reads on its own.
    
7.  7
    
    Place Additional Disclosures and Notes at the end under its own heading, since that is the field most often quoted back later.
    
8.  8
    
    Run one test with a fake address, confirm the folder and file appear, delete the test, then turn the Zap on.
    

## What maps where

Using the [Property Condition Disclosure](https://www.formformform.com/templates/property-condition-report-form) as the starting point. These are its real fields — swap in your own and the mapping works the same way.

Form field

Dropbox

Property Address

Dropbox folder path for the transaction

Seller Name

Header line of the text record

Are there any known structural issues (foundation, load-bearing walls, framing)?

Body of the record, under the structure heading

Is there a history of water damage or flooding?

Body of the record, under the water and damp heading

Are there any known environmental hazards (lead paint, asbestos, radon, mold)?

Body of the record, under the hazards heading

Additional Disclosures and Notes

Final section of the record

## Variations worth knowing

Flag disclosures that need a follow-up call

Add a Zapier filter that looks for a yes on the structural or environmental questions and copies those into a /Transactions/Review folder as well. The listing agent then reads the disclosures that change the conversation before anything else.

Keep one folder per seller instead of per address

Build the path from Seller Name when the same owner lists several properties with you. Their disclosures then sit together for the whole portfolio, and the address stays in the file name so no individual record is ambiguous.

## If something isn't arriving

The Zap fails when the address contains a comma or a slash

Dropbox paths reject some punctuation, and street addresses are full of it. Run Property Address through a Zapier formatter that replaces slashes with hyphens before the folder step, then replay the failed task from your Zap history.

Sellers submit twice and the second record overwrites the first

Put the full timestamp in the file name rather than the date alone. Both versions then sit side by side, which matters here: the earlier declaration stays part of the record even after the seller corrects something.

## Frequently asked questions

Is the text file a signed disclosure?

No. The form records what the seller declared and when, in their own words. There are no e-signature fields in formformform, so treat the file as the record of a declaration and keep whatever signing process your jurisdiction actually requires.

Can the seller attach a surveyor's report to the form?

Yes. Add a File Upload field to the disclosure form and the seller attaches the report as they complete it, at up to 2 MB per file. Add a Dropbox Upload File step to the Zap and the report is saved into the same transaction folder as the text record; leave it out and the record simply carries a link to the upload. Scanned surveys often run past 2 MB, so keep a URL field for those, and the link sits in the record beside the seller's answers.

What happens to the record if the deal falls through?

It stays where you filed it. Deleting a submission in formformform removes nothing from Dropbox, because the connection only runs one way. Archive or delete the folder yourself, following the retention rules your office already works to.

## Related automations

-   [Append every support request to a running log](https://www.formformform.com/automations/dropbox-support-request-log)
    
    Every help desk submission appends a line to one shared Dropbox text file, so the team reads the day's requests in order.
    
-   [Collect vendor artwork details into the event folder](https://www.formformform.com/automations/dropbox-vendor-asset-collection)
    
    Vendor registrations write a per-vendor record into the event's Dropbox folder, with booth details and a link to their artwork.
    
-   [Create a project folder when a new client onboards](https://www.formformform.com/automations/dropbox-client-project-folders)
    
    A completed onboarding form creates a Dropbox folder named for the client and project, ready before the first call.
    
-   [Keep a text-file archive of every contact submission](https://www.formformform.com/automations/dropbox-submission-text-archive)
    
    Each contact form response becomes a timestamped text file in Dropbox, giving you a plain-text backup you can search and keep.
    
-   [Save every job application as a candidate file](https://www.formformform.com/automations/dropbox-job-application-records)
    
    Every careers form submission writes a candidate file into a shared Dropbox Applicants folder, named for the role and the applicant.
    
-   [Archive every submission as a dated text file](https://www.formformform.com/automations/google-drive-dated-text-archive)
    
    Each submission becomes a dated text file in one shared Drive folder, readable by anyone with access to it.
    

-   [All Dropbox integration details →](https://www.formformform.com/integrations/dropbox)
-   [Start from the Property Condition Disclosure →](https://www.formformform.com/templates/property-condition-report-form)
-   [Browse every automation →](https://www.formformform.com/automations)

## Build the form first

The automation needs somewhere to fire from. Publish a form, connect it once, and every submission from then on runs this flow.

[Start free](https://app.formformform.com/register?utm_source=landing&utm_medium=bottom&utm_campaign=automations&utm_content=dropbox-property-disclosure-records)