--- title: "Send event RSVPs to a Telegram organisers group" description: "Drop each event RSVP into your organisers group in Telegram, with the attendee name, session choice and any dietary or access needs mapped in." url: "https://www.formformform.com/automations/telegram-event-rsvp-updates" type: static generatedAt: "2026-08-23T18:56:58.727Z" --- ![Telegram logo](/logos/integrations/telegram.svg) # Keep organisers updated on event RSVPs Each RSVP posts to the organisers group with the attendee name and the session they picked, as people sign up. When this happens New submission on your "Event RSVP" form Do this Send a message to your organisers group in Telegram One-directional. A submission triggers the action — nothing is written back into your form. RSVPs arrive in bursts — after a newsletter goes out, after someone posts the link. This flow drops each one into the organisers group as it happens, so the people arranging chairs, catering and access see the same list at the same time. Meetup hosts and workshop leads reach for it when the alternative is a spreadsheet nobody refreshes. The group gets a message per attendee, naming the session they chose; the full list, and the count, stay in your responses in formformform. ## Setting it up 1. 1 Publish the RSVP form with your sessions as a choice field, then RSVP once yourself so Zapier has a sample that includes a session name. 2. 2 Add the bot to the organisers group — the handful of people running the event, not the attendee group. 3. 3 Point formformform's "New Submission" trigger at the RSVP form and connect your account. 4. 4 In Telegram's "Send Message" action, start the text with Workshop You're Registering For, so scrolling the group reads as a session-by-session list. 5. 5 Put Full Name straight after the session, and add Experience Level if you split people into beginner and advanced tables on the day. 6. 6 Map Dietary Restrictions (if catered) and Accessibility & Accommodations into the same message — the caterer and the venue contact are usually already in that group. 7. 7 Test with your own RSVP, check the session name reads correctly rather than as a raw option value, then turn the Zap on. ## What maps where Using the [Workshop Registration Form](https://www.formformform.com/templates/workshop-registration-form) as the starting point. These are its real fields — swap in your own and the mapping works the same way. Form field Telegram Workshop You're Registering For First line of the message, naming the session Full Name Immediately after the session name Experience Level Second line, for grouping people on the day Accessibility & Accommodations Final line, flagged for the venue contact ## Variations worth knowing One chat per session If two sessions run at once, filter on Workshop You're Registering For and send each to the chat for the person leading it. The lead sees only their own room filling up, and the main organisers group keeps the combined feed. Send catering a stripped-down copy Add a second Telegram action pointing at a chat that includes your caterer, mapping only the session and Dietary Restrictions (if catered). Attendee names and contact details stay in the organisers group, where they belong. ## If something isn't arriving A line in the message is empty for some attendees Optional questions post as blank when nobody answers them. Make the question required in the form if the answer matters, or add fallback text in the Zapier step so the line reads "none given" instead of trailing off. RSVPs stop reaching the group after you edit the form Deleting and rebuilding a field leaves the Zap mapped to something that no longer exists. Open the Zap, send a fresh test submission from the edited form, remap the affected fields, then switch it back on. ## Frequently asked questions Can the message show how many people have RSVP'd so far? No. Each submission posts on its own, and there are no calculated fields to hold a running total. The count lives in your formformform responses, where you can filter by session and export the list whenever you need a number. What happens if someone changes their RSVP? A second submission posts as a second message; the first one stays in the group. Nothing is edited or written back, so treat the responses list as the truth and the chat as the running commentary. Can I post RSVPs into a channel attendees can see? You can, but think about what is in the message first. Names, dietary needs and access requirements are personal. Keep those in the private organisers group and post only a general announcement anywhere attendees can read. ## Related automations - [Broadcast every new order to a channel](https://www.formformform.com/automations/telegram-new-order-broadcasts) New orders post to your orders channel with the product, quantity and buyer details, so packing can start straight away. - [Get feedback in a direct chat with your bot](https://www.formformform.com/automations/telegram-feedback-on-your-phone) Feedback goes straight to a one-to-one chat with your bot, so you see the rating and the comment as they arrive. - [Post support requests to your team chat](https://www.formformform.com/automations/telegram-incoming-support-requests) Each support request arrives in your team chat with the priority first, so whoever is on shift can pick it up from a phone. - [Route job applications to a private hiring chat](https://www.formformform.com/automations/telegram-job-application-routing) Applications land in a private hiring chat with the role, name and start date, so reviewers can weigh them together. - [Send new quote requests to your sales group](https://www.formformform.com/automations/telegram-new-lead-alerts) Every quote request lands in your sales group in Telegram with the name, company, budget and timeline a rep needs to reply. - [Alert a recruiter to every new application](https://www.formformform.com/automations/whatsapp-candidate-alert-to-recruiter) The recruiter gets a nudge for every applicant, with enough to decide who to call first. - [All Telegram integration details →](https://www.formformform.com/integrations/telegram) - [Start from the Workshop Registration Form →](https://www.formformform.com/templates/workshop-registration-form) - [Browse every automation →](https://www.formformform.com/automations) ## Build the form first The automation needs somewhere to fire from. Publish a form, connect it once, and every submission from then on runs this flow. [Start free](https://app.formformform.com/register?utm_source=landing&utm_medium=bottom&utm_campaign=automations&utm_content=telegram-event-rsvp-updates)