--- title: "Childcare & daycare form templates — formformform" description: "Waitlists, room-by-room enrolment, pickup authorisation, immunisation records and sitter applications: form templates for daycare centres and preschools." url: "https://www.formformform.com/form-templates/for/childcare-providers" type: static generatedAt: "2026-08-23T18:56:58.727Z" --- # Form templates for childcare & daycare Childcare enrolment starts long before a first day: a waitlist entry, a room offer, an immunisation record, a list of adults allowed at the door. These templates cover that sequence for daycare centres, preschools, in-home providers and after-school programmes, and each one is yours to reword. 69 use cases · 18 templates · 12 categories Demand arrives in waves. Infant spots — six weeks to twelve months — are the ones that run out first, summer programmes fill session by session, and before-and-after-school places depend on which school a family is tied to. A waitlist form that stays open between those points is how a place gets filled the week it opens. Licensing adds the rest. Vaccination documentation is state-required for a licensed programme, and every child needs a named list of the adults allowed to collect them — details that change mid-year, long after the paper pack went home in a bag. ## 60 forms childcare & daycare actually build Each one starts from a template you can open and edit. Grouped by the kind of form it is. ### [Childcare & Family form templates](https://www.formformform.com/form-templates/childcare-forms) - [Weekend Babysitter ApplicationCollects weekend-only availability, overnight comfort level, and experience with evening routines for families needing Friday and Saturday night coverage.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Summer Babysitter ApplicationGathers full-day summer availability, outdoor activity experience, and swimming supervision comfort for families during school break.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Newborn Care Babysitter ApplicationFocuses on infant-specific experience including feeding, diapering, sleep schedule management, and familiarity with colic and reflux.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Special Needs Babysitter ApplicationCaptures experience with children who have autism, sensory sensitivities, or physical disabilities, including any relevant training or certifications.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Babysitter Pool Application for Neighborhood Co-opScreens multiple neighborhood babysitters for a shared roster where participating families can book from a vetted list.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Teen Babysitter ApplicationTailored for applicants aged 14–17, collecting parent permission status, CPR training from school programs, and experience babysitting siblings.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Date Night Babysitter ApplicationScreens candidates specifically for 3–5 hour evening sitting with emphasis on homework help, bedtime routines, and emergency preparedness.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Bilingual Babysitter ApplicationIncludes language fluency fields for families seeking a sitter who can communicate with children in Spanish, French, Mandarin, or another language.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Pet-Friendly Babysitter ApplicationAsks about comfort around family pets including dogs, cats, and small animals alongside standard childcare experience.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Travel Babysitter ApplicationFor families seeking a sitter who can travel with them on vacation, capturing passport status, travel experience, and availability for multi-day trips.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Holiday Season Babysitter ApplicationCollects Thanksgiving, Christmas, and New Year's availability for families who need extra childcare coverage during the holiday period.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Church Nursery Volunteer Babysitter ApplicationScreens volunteers for Sunday morning nursery duty, including background check consent and experience with toddlers in group settings.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Corporate Event Childcare ApplicationVets babysitters to staff an on-site children's room during a corporate conference or gala, requiring experience with mixed-age groups.Start from · Babysitter Application Form](https://www.formformform.com/templates/babysitter-application-form) - [Part-Time Nanny Application for After-School CareFocuses on school pickup, homework help, and after-school activity supervision for families needing 2–6pm weekday coverage.Start from · Nanny Position Application Form](https://www.formformform.com/templates/nanny-application-form) - [Infant Waitlist RegistrationSpecifically for families seeking infant spots (6 weeks to 12 months), the most competitive and limited slots in most childcare programs.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Montessori Preschool WaitlistCollects curriculum fit questions alongside child age and start date for families interested in a Montessori environment.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Head Start Program WaitlistGathers income eligibility indicators and child developmental information alongside contact details for federally funded preschool placement.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Church Daycare WaitlistIncludes church membership status and faith-based values alignment questions for programs with faith integration priorities.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Bilingual Daycare WaitlistAsks about target language goals and home language environment for programs offering Spanish, Mandarin, or French immersion.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Before and After School Care WaitlistCaptures the child's current school, grade, and transportation needs for programs providing wraparound care around the school day.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Drop-In Care WaitlistFor centers offering occasional drop-in slots, gathers typical usage frequency and schedule flexibility to manage sporadic demand.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Special Needs Childcare WaitlistCollects diagnosis, IEP status, and therapeutic support needs for programs with trained staff for children with disabilities.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Nature-Based Preschool WaitlistIncludes comfort-with-outdoor-learning questions and weather tolerance expectations for forest school or nature preschool programs.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [In-Home Childcare WaitlistUsed by family daycare providers to build a waiting list for their home-based program with neighborhood proximity as a field.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Corporate Childcare Center WaitlistFor employer-sponsored childcare, captures employee department, work schedule, and employee ID alongside child information.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Summer Camp Childcare WaitlistCollects week-by-week availability preferences for summer programs that operate in rotating weekly sessions.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Cooperative Preschool WaitlistAsks about parent volunteer commitment and work schedule flexibility, since co-op preschools require active family participation.Start from · Childcare Waitlist Registration Form](https://www.formformform.com/templates/childcare-waitlist-form) - [Daycare Pickup AuthorizationDocuments authorized adults for daily afternoon pickup at a childcare center, including the primary parent, secondary parent, and up to five additional individuals.Start from · Child Pickup Authorization Form](https://www.formformform.com/templates/child-pickup-authorization-form) - [After-School Program Release FormSpecifies who can collect a child from after-school care and whether walking home alone or taking the bus is permitted.Start from · Child Pickup Authorization Form](https://www.formformform.com/templates/child-pickup-authorization-form) - [Church Nursery Pickup FormEnsures Sunday school nursery staff release infants and toddlers only to the parent who dropped them off or a pre-listed family member.Start from · Child Pickup Authorization Form](https://www.formformform.com/templates/child-pickup-authorization-form) ### [Event form templates](https://www.formformform.com/form-templates/events-forms) - [Preschool Summer Camp Registration FormCollects toilet-training status, nap requirement, and comfort items list for ages 3-5 day camps.Start from · Summer Camp Registration Form](https://www.formformform.com/templates/summer-camp-registration-form) - [After-School Program Enrollment FormCaptures pickup time, snack allergy, and homework help vs. enrichment preference for K-8 after-school care.Start from · School Enrollment Form](https://www.formformform.com/templates/school-enrollment-form) - [Infant Daycare Enrollment FormCaptures feeding schedule, formula vs. breastmilk, and sleep position for licensed infant care centers.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Toddler Daycare Enrollment FormCollects nap routine, comfort item list, and toilet-training status for ages 1-3 daycare programs.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Preschool Enrollment FormRecords prior childcare experience, social-skill notes, and full-day vs. half-day choice for ages 3-5 preschool.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Pre-K Enrollment FormCaptures kindergarten-readiness goals, language spoken at home, and IEP status for school-readiness Pre-K programs.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Home-Based Daycare Enrollment FormCollects parent work schedule, sibling discount eligibility, and outdoor-play consent for in-home licensed providers.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Church Preschool Enrollment FormRecords family church affiliation, scripture-memory program consent, and volunteer hour expectation for parish preschools.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Cooperative Preschool Enrollment FormCaptures parent volunteer commitment, classroom workday assignment, and committee preference for parent co-ops.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Bilingual Preschool Enrollment FormCollects target second language, home-language exposure, and immersion-track interest for dual-language preschools.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Montessori Preschool Enrollment FormRecords prior Montessori exposure, work-period readiness, and three-year cycle commitment for AMI/AMS preschools.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Mother's Day Out Enrollment FormCaptures attending day choice, age, and emergency contact for part-time church drop-off programs.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Drop-In Childcare Enrollment FormCollects allergy list, parent ID acknowledgment, and emergency authorization for hourly drop-in centers.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Special Needs Preschool Enrollment FormRecords developmental-eval results, related services, and 1:1 aide need for inclusive preschools.Start from · Daycare Enrollment Form](https://www.formformform.com/templates/daycare-enrollment-form) - [Daycare Center Open House RegistrationCaptures parent name, child's age, anticipated start date, and program interest for a childcare facility open house.Start from · Open House Registration Form](https://www.formformform.com/templates/open-house-registration-form) ### [Social Services form templates](https://www.formformform.com/form-templates/social-services-forms) - [21st Century Community Learning Centers EnrollmentCollects federally required data including free/reduced lunch status, school attendance, and academic needs for Title IV Part B grant-funded programs.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Boys and Girls Club Membership RegistrationEnrolls youth members with program interest areas, school information, and household income for sliding-scale fee determination.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Summer Enrichment Camp EnrollmentGathers child health info, camp week preferences, swim ability, and T-shirt size for a multi-week summer enrichment program.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Homework Help Program RegistrationEnrolls elementary and middle school students in structured homework assistance programs with grade, subject area needs, and school contact.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Youth Sports League Enrollment FormCollects age, prior sport experience, equipment needs, and parent volunteer interest for youth soccer, basketball, or other recreational leagues.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [STEM After-School Club Sign-UpRegisters students for after-school robotics, coding, or science clubs with prior experience level and parental consent for use of technology.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Arts and Mentorship Program EnrollmentEnrolls youth in artist-mentorship programs by collecting creative interests, goals, and any prior arts training or experience.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Youth Workforce Development Program ApplicationEnrolls teens in job readiness programs with school grade, work permit eligibility, career interests, and transportation availability.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [English Language Learner Tutoring EnrollmentSigns up students with limited English proficiency for after-school language support, capturing home language and current English proficiency level.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Foster Youth After-School Support EnrollmentEnrolls youth in foster care in enrichment programs, capturing caseworker contact, placement type, and school stability status.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Mental Health After-School Group EnrollmentRegisters youth for school-community partnership social-emotional learning groups with parental consent and therapist contact if applicable.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Children's Museum Education Program EnrollmentEnrolls school-age children in hands-on museum education programs with grade, dietary needs for snacks, and parent pickup authorization.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Library After-School Reading Program Sign-UpRegisters students for structured reading programs at a public library with reading level, grade, and parent contact for schedule coordination.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Special Needs Inclusive After-School ProgramCollects detailed accommodation needs, support staff requirements, and therapeutic goals for children with disabilities enrolling in inclusive programming.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Teen Leadership Development Program ApplicationAccepts applications from high school students for community leadership programs, collecting school GPA, community involvement, and a short personal statement.Start from · After-School Program Enrollment Form](https://www.formformform.com/templates/after-school-program-enrollment-form) ## What childcare & daycare usually collect Room-by-room enrolment detail Infant registration asks for feeding schedule, formula or breastmilk, and sleep position. Toddler rooms need nap routine, comfort item and toilet-training status. Pre-K asks about kindergarten readiness, home language and IEP status. Who may collect a child A pickup list names both parents and up to five other adults. After-school programmes add whether a child may walk home or take the bus; nursery rooms release only to the adult who dropped the child off. Health and immunisation records State-required vaccination dates, allergy lists, medication routines, and any developmental evaluation or related services. A file upload field takes the photo of the immunisation card, so the typed dates and the document the paediatrician issued arrive on the same submission. Sitter and staff applications Applications ask for availability in real blocks — Friday and Saturday evenings, 2–6pm weekday pickups, full summer days — alongside CPR certification, comfort with infants, background check consent and contacts for families they have worked for. ## 18 templates to start from - [After-School Program Enrollment FormEnroll children in after-school programs with medical, schedule, and permission details.](https://www.formformform.com/templates/after-school-program-enrollment-form) - [Babysitter Application FormScreen babysitter applicants with a thorough online application.](https://www.formformform.com/templates/babysitter-application-form) - [Childcare Waitlist Registration FormManage your childcare waitlist with an organized online form.](https://www.formformform.com/templates/childcare-waitlist-form) - [Daycare Enrollment FormEnroll children in daycare or preschool with care routine, allergies, and pickup details.](https://www.formformform.com/templates/daycare-enrollment-form) - [Child Pickup Authorization FormDocument who is and is not authorized to pick up a child from care.](https://www.formformform.com/templates/child-pickup-authorization-form) - [Account Cancellation RequestHandle account cancellations with a structured form that captures feedback and retention opportunities.](https://www.formformform.com/templates/account-cancellation-form) - [Commercial Lease Inquiry FormQualify commercial tenants with space type, square footage, lease term, and move-in date.](https://www.formformform.com/templates/commercial-lease-inquiry) - [Concierge Service Request FormLet hotel guests submit concierge requests online, day or night.](https://www.formformform.com/templates/concierge-request-form) - [Ministry Volunteer Sign-UpMatch willing volunteers with the right ministry areas in your church.](https://www.formformform.com/templates/ministry-volunteer-form) - [Nanny Position Application FormFind the right nanny with a comprehensive online application.](https://www.formformform.com/templates/nanny-application-form) - [Open House Registration FormA digital sign-in for visitors at any open house event.](https://www.formformform.com/templates/open-house-registration-form) - [Parent-Teacher Conference RequestLet parents schedule teacher meetings and share discussion topics in advance.](https://www.formformform.com/templates/parent-teacher-conference-form) - [Photography Print Order FormTake post-shoot print orders from school, sports, and event galleries.](https://www.formformform.com/templates/photography-print-order-form) - [Reference Request FormCollect professional reference details in one organized, professional form.](https://www.formformform.com/templates/reference-request-form) - [School Enrollment FormEnroll new K–12 students with parent info, school history, special programs, and medical.](https://www.formformform.com/templates/school-enrollment-form) - [Summer Camp Registration FormSign up campers with all the medical, contact, and pickup details you need.](https://www.formformform.com/templates/summer-camp-registration-form) - [Vaccination Record Request FormProcess patient requests for immunization and vaccination records.](https://www.formformform.com/templates/vaccination-record-request-form) - [Volunteer Background Check AuthorizationCollect background check consent and criminal history disclosure from volunteers.](https://www.formformform.com/templates/volunteer-background-check-consent-form) ## How to set one up 1. 1 Open the Daycare Enrollment Form template and rename its sections after your actual rooms — infants, toddlers, preschool, Pre-K — so a parent recognises the programme they were offered. 2. 2 Add conditional logic on the child's age so infant questions, such as feeding schedule and sleep position, appear only for the under-ones, and toilet-training questions only for toddlers. 3. 3 Publish the Childcare Waitlist Registration Form separately and keep it open year-round. Embed it on your site with two lines of HTML, and print its QR code for open house night. 4. 4 Turn on end-to-end encryption for the form that carries immunisation dates and medical notes — attached records are encrypted with the rest of the answers and decrypt in your own browser — and choose EU hosting if your families ask where their children's data sits. 5. 5 Point a webhook at your management system or Zapier so each submission creates a record in the tool you already use, then filter responses by room and start date when you plan staffing ratios. ## Frequently asked questions Can a parent attach the immunisation record to the enrolment form? Yes. File Upload is a field in the editor, so a parent photographs the card from their phone and it arrives attached to the enrolment, for you to download or preview from the submission. Files are capped at 2 MB each, so a long multi-page record is better sent as a link in a short text field. Ask for vaccine names and dates as typed fields as well — those are what you search when you need to know which children are due a booster. Can one form enrol two children from the same family? Yes. Ask how many children are starting, then use conditional logic to reveal a second set of child fields when the answer is two. Parent details, the pickup list and the billing contact stay entered once. Siblings heading to different rooms can still be routed to different questions. Is it safe to put children's details in an online form? Submissions travel encrypted and are stored encrypted, EU hosting is available, and forms carrying health or custody detail can be end-to-end encrypted so only your team can read them. The service is fully GDPR compliant. Your licensing file may still need a paper copy, and a form does not replace that. How do parents find the waitlist form at an open house? Print the form's QR code on the tour handout and the room signs, so a parent can join the list before they reach the car park. The same form can sit on your site as an embedded block or a slide-in on the fees page. One link, one set of responses. What does this cost for a small daycare? Everything is free during early access — unlimited forms and unlimited responses. An enrolment run across every room, a year-round waitlist and a stack of sitter applications all sit under the same account without counting against a quota or a per-form limit. ## Keep browsing Similar industries - [Schools & K-12 · 193](https://www.formformform.com/form-templates/for/schools) - [Churches & Ministries · 67](https://www.formformform.com/form-templates/for/churches) - [Sports Clubs & Leagues · 235](https://www.formformform.com/form-templates/for/sports-clubs) - [Summer Camps · 60](https://www.formformform.com/form-templates/for/summer-camps) - [Senior Care & Assisted Living · 48](https://www.formformform.com/form-templates/for/senior-care) - [Veterinarians & Pet Care · 138](https://www.formformform.com/form-templates/for/veterinarians) By form type - [Childcare & Family form templates · 7](https://www.formformform.com/form-templates/childcare-forms) - [Event form templates · 41](https://www.formformform.com/form-templates/events-forms) - [Social Services form templates · 7](https://www.formformform.com/form-templates/social-services-forms) - [Customer Support form templates · 7](https://www.formformform.com/form-templates/customer-support-forms) - [Order form templates · 11](https://www.formformform.com/form-templates/orders-forms) - [Business form templates · 9](https://www.formformform.com/form-templates/business-forms) - [Healthcare form templates · 23](https://www.formformform.com/form-templates/healthcare-forms) - [Education form templates · 16](https://www.formformform.com/form-templates/education-forms) - [Registration forms →](https://www.formformform.com/solutions/registrations) - [Job application forms →](https://www.formformform.com/solutions/job-applications) - [Encrypted forms →](https://www.formformform.com/encrypted-forms) - [Conditional logic →](https://www.formformform.com/features/logic) ## Build yours in a few minutes Open any template above, change what you need, and publish. Free during early access — unlimited forms and responses. [Start free](https://app.formformform.com/register?utm_source=landing&utm_medium=bottom&utm_campaign=verticals&utm_content=childcare-providers)