--- title: "Free Animal Intake Form Template | formformform" description: "Free animal intake form template. Capture owner contact details, species and breed, vaccination status, current medications, behavioral notes, and reason for…" url: "https://www.formformform.com/templates/animal-intake-form" type: static generatedAt: "2026-09-16T13:11:47.237Z" --- [Templates](https://www.formformform.com/form-templates)/[Veterinary Forms](https://www.formformform.com/form-templates/veterinary-forms) # Animal Intake Form Template Give your team everything they need before an animal walks through the door. This animal intake form template captures owner contact details, species and breed, sex and age, vaccination status, current medications, behavioral traits, and the reason for the visit — all in one structured form. Whether you run a veterinary clinic, animal shelter, boarding facility, or grooming salon, this template adapts to your intake workflow. [Use this template](https://app.formformform.com/templates/animal-intake-form/use) Last updated 21 August 2026 ## Fields in this template - Owner / Guardian Full Name · required - Email Address · required - Primary Phone Number · required - Emergency Contact Name & Phone - Animal's Name · required - Species · required Dog · Cat · Bird · Rabbit · Guinea Pig · Hamster / Gerbil · Reptile · Horse / Equine · Farm Animal · Wildlife / Wild Animal · Exotic / Uncommon Species · Other - Breed - Sex · required Male (intact) · Male (neutered) · Female (intact) · Female (spayed) · Unknown - Approximate Age · required - Approximate Weight (lbs) - Vaccinations Current For Rabies · Distemper / DHPP · Bordetella (Kennel Cough) · Leptospirosis · Feline Leukemia (FeLV) · FVRCP (Feline combo) · Influenza · Unknown / No records available - Current Medications - Known Allergies or Medical Conditions - Reason for Intake · required Routine wellness / check-up · Illness or injury · Boarding / day care drop-off · Grooming appointment · Surrender / rehoming · Wildlife rescue · Foster placement · Adoption application · Training program enrollment · Emergency - Behavioral Traits (check all that apply) Good with dogs · Good with cats · Good with children · Bite history · Fear-reactive · Resource guarder · Escape artist · Separation anxiety · No known behavioral concerns - Additional Notes for Staff ## Who uses this template Veterinary clinics and hospitals · Animal shelters and rescues · Boarding and daycare facilities · Dog groomers and pet stylists · Wildlife rehabilitation centers · Foster and adoption programs · Equine boarding operations · Pet sitting and dog walking services ## About this template An animal intake form is the foundation of safe, informed animal care. Whether a dog is arriving for a routine grooming appointment or a stray cat is being surrendered to a shelter, having structured information on hand before the animal arrives protects both the staff and the animal. A bite history flag, a note about a known allergy, or a list of current medications can make the difference between a routine visit and a medical emergency. This template is designed to serve a wide range of animal care contexts. Veterinary clinics use it to gather pre-visit medical history. Boarding facilities rely on it to capture feeding schedules, medication instructions, and behavioral quirks. Shelters use it during surrender intake to document an animal's background and improve rehoming success. The behavioral traits checklist — which flags bite history, reactivity, and resource guarding — helps staff make informed handling decisions the moment an animal arrives. Deploying this form through formformform means owners can complete intake paperwork before they arrive, reducing front-desk bottlenecks during busy appointment times. Forms are submitted directly to your team's inbox and stored in your dashboard for ongoing reference. For facilities that serve repeat clients, exportable submission data can be used to build and maintain client records without manual data entry. ## 16 form ideas you can build with this template ### Veterinary New Patient Intake Collects pet name, species, breed, age, weight, vaccination records, medical history, current medications, and reason for visit ### Animal Shelter Surrender Form Gathers owner contact, surrender reason, animal behavior assessment, medical records, spay/neuter status, and rehoming preferences ### Boarding Facility Intake Collects emergency contact, dietary restrictions, medication schedule, behavioral quirks, veterinarian info, and special care instructions ### Wildlife Rescue Intake Gathers species identification, injury description, location found, finder contact, wildlife permits, and rehabilitation assessment ### Foster Animal Placement Form Collects foster home environment, existing pets, experience level, animal preferences, temporary care commitment, and foster training completion ### Grooming Service Intake Gathers pet temperament, coat condition, matting severity, previous grooming issues, sensitive areas, and styling preferences ### Animal Adoption Application Collects adopter household, pet ownership history, veterinary references, home environment, lifestyle match, and adoption readiness screening ### Emergency Veterinary Intake Gathers presenting symptoms, injury timeline, current vitals, prior treatments attempted, insurance information, and triage priority ### Exotic Pet Intake Form Collects specialized species care, habitat requirements, diet specifics, handling experience, permitting compliance, and exotic vet access ### Animal Training Program Intake Gathers behavioral issues, training goals, socialization history, aggression assessment, handler experience, and program expectations ### Equine Boarding Intake Collects horse medical records, farrier schedule, feeding program, turnout preferences, blanketing needs, and emergency veterinary authorization ### Pet Sitting Client Intake Gathers daily routine, feeding instructions, medication administration, behavior triggers, emergency protocols, and home access details ### Animal Rescue Transport Form Collects origin/destination, transport crate requirements, medical holds, quarantine status, and cross-state health certificates ### Reptile Husbandry Intake Gathers species, enclosure setup, temperature/humidity needs, feeding schedule, shedding history, and specialized care requirements ### Animal Daycare Intake Collects socialization level, play style, separation anxiety, vaccination proof, emergency contact, and daily care authorization ### Laboratory Animal Protocol Form Collects research protocol number, species justification, housing requirements, veterinary care plan, and IACUC approval documentation ## What's included Species dropdown covering dogs, cats, birds, reptiles, equines, wildlife, and exotic animals Vaccination checklist with common vaccines for both dogs and cats Current medications and allergies fields for pre-visit medical review Behavioral traits checklist including bite history and reactivity flags Reason for visit dropdown with 10 intake scenarios from routine wellness to emergency Emergency contact field separate from primary owner information Sex field captures intact vs. altered status relevant to medical care Open notes field for special handling instructions or care nuances ## How to create an animal intake form 1. 1 Click 'Use this template' to load the animal intake form into formformform — all sections and fields are pre-built. 2. 2 Adjust the species dropdown to focus on the animals your facility serves — a small animal clinic may remove 'Horse / Equine' and 'Farm Animal'; a wildlife rehab center may add specific species categories. 3. 3 Customize the reason for visit dropdown to match your facility's intake scenarios — remove options that don't apply and add any specialty services you offer. 4. 4 Update the vaccination checklist to reflect the vaccines most relevant to your species mix — add equine vaccines or remove feline options if you're a dog-only boarding facility. 5. 5 Set your notification email so staff are alerted immediately when a new intake form is submitted — especially critical for emergency and surrender intakes. 6. 6 Share the form link in appointment confirmation emails, on your website's 'New Clients' page, or embed it in your online booking system for seamless pre-visit intake. ## Best practices for your animal intake form Send the form before the appointment email the intake form link in the appointment confirmation so owners complete it from home rather than in a busy waiting room, improving data quality and accuracy. Flag behavioral warnings prominently ensure bite history and reactivity options in the behavioral traits checklist are reviewed by staff before handling the animal, not after. Ask about medications specifically a generic 'medical history' question misses current medications; a dedicated field for medications and dosages ensures staff have the clinical details they need. Distinguish intact from altered in the sex field spay/neuter status is clinically relevant for dosing, anesthesia, and disease risk; a single 'Male/Female' option loses this information. Require emergency contact for all boarding intakes even if the owner is reachable, a secondary emergency contact is essential when you can't reach the owner and need to make medical decisions quickly. Use the additional notes field as a catch-all inform owners that this is the place to share any information that doesn't fit neatly into the structured fields, such as feeding preferences, anxiety triggers, or previous bad experiences at other facilities. Export and archive intake forms use formformform's CSV export to build a historical record for repeat clients, making it easy to compare health and behavioral notes across visits over time. ## Frequently asked questions Can I use this form for both dogs and cats? Yes. The species dropdown, vaccination checklist, and all other fields are designed to accommodate multiple species. The vaccine checklist includes options for both dogs and cats, and owners can check 'Unknown / No records available' if they don't have documentation. Is this form suitable for a wildlife rescue intake? Yes, with minor customization. Add 'Wildlife' as a species category and include fields for 'Location Found' and 'Finder Contact' in the reason for visit section. You may also want to add a field for initial injury assessment or triage notes. Can owners fill this out from their phone before arriving? Yes. All formformform forms are fully mobile-responsive and work on any device. You can send the form link in a booking confirmation text or email and owners can complete it from their phone before they arrive. How do I receive the intake information when someone submits? formformform sends an instant email notification with all submission details to your configured inbox the moment a form is submitted. You can also view all submissions in your dashboard and export them to CSV for record-keeping. Can I add a field for uploading vaccination records? Vaccination records rarely need to travel by a separate email. Add an Upload field and a photo or scan arrives with the intake itself, up to 2 MB per file, which usually skips the back-and-forth entirely. If an owner doesn't have a digital copy on hand, keep the option to bring physical records to the appointment or email them to your clinic ahead of time, and list your clinic's email in the form instructions as a fallback. Can this form handle surrender or rehoming intake? Yes. The reason for visit dropdown includes a 'Surrender / rehoming' option, and the behavioral traits checklist, medical history fields, and additional notes give shelter staff the documentation they need to assess and place the animal appropriately. ## Related templates [Healthcare Forms Patient Intake Form Collect patient info, medical history, and insurance before the appointment.](https://www.formformform.com/templates/patient-intake-form)[Healthcare Forms Appointment Request Form Take appointment requests with date, time, service type, and reason.](https://www.formformform.com/templates/appointment-request-form)[Veterinary Forms Pet Registration Form Register pets with complete owner, medical, and vaccination records.](https://www.formformform.com/templates/pet-registration-form)[Legal Forms Liability Waiver Form Collect signed waivers with assumption of risk and emergency contact.](https://www.formformform.com/templates/liability-waiver-form)[Contact Forms Contact Form The classic contact form. Simple, clean, and ready to embed.](https://www.formformform.com/templates/contact-form)[Veterinary Forms Veterinary New Patient Intake Collect pet and owner details before the first vet visit.](https://www.formformform.com/templates/veterinary-patient-intake-form)[Veterinary Forms Lost/Found Pet Report Report lost or found pets with location, description, and contact info.](https://www.formformform.com/templates/pet-lost-and-found-form)[Veterinary Forms Pet Boarding Inquiry Capture drop-off dates, pet details, and care needs for boarding stays.](https://www.formformform.com/templates/pet-boarding-inquiry-form) ## More Veterinary form templates - [Pet Grooming Appointment Request template](https://www.formformform.com/templates/pet-grooming-appointment-form) - [Pet Adoption Application template](https://www.formformform.com/templates/pet-adoption-application-form) - [Pet Daycare Enrollment template](https://www.formformform.com/templates/pet-daycare-enrollment-form) - [Veterinary Treatment Consent Form template](https://www.formformform.com/templates/veterinary-consent-form) [View all Veterinary form templates →](https://www.formformform.com/form-templates/veterinary-forms) Start with the Animal Intake Form template Free forever. No credit card required. Customize everything. [Use this template](https://app.formformform.com/templates/animal-intake-form/use)