--- title: "Free Lease Renewal Request Template | formformform" description: "Free lease renewal request form template. Collect tenant renewal intent, preferred lease length, and any change requests — digital and shareable, no setup…" url: "https://www.formformform.com/templates/lease-renewal-request-form" type: static generatedAt: "2026-08-23T18:56:58.727Z" --- [Templates](https://www.formformform.com/form-templates)/[Real Estate & Property Forms](https://www.formformform.com/form-templates/real-estate-forms) # Lease Renewal Request Template Take the guesswork out of lease renewals. This form lets tenants confirm they want to renew, select their preferred lease length, flag any changes they'd like to discuss, and disclose new occupants — all before you draft the new lease agreement. [Use this template](https://app.formformform.com/templates/lease-renewal-request-form/use) Last updated 21 August 2026 ## Fields in this template - Tenant Full Name · required - Tenant Email Address · required - Phone Number · required - Unit Number · required - Property Address · required - Current Lease End Date · required - Do you wish to renew your lease? · required Yes — I would like to renew · No — I will be moving out - Desired Lease Length · required Month-to-month · 6 months · 12 months · 18 months · 24 months - Are you requesting any changes to your current lease terms? · required No — renew on the same terms · Yes — I have requested changes below - Requested Changes (if any) - Will any new occupants be added to the lease? · required No additional occupants · Yes — I would like to add an occupant ## Who uses this template Property managers · Landlords · Apartment leasing offices · Multi-family housing operators · Commercial property managers · Student housing administrators · HOA rental coordinators · Real estate investment companies ## About this template Lease renewals are one of the highest-leverage moments in property management. Retaining an existing tenant costs a fraction of what it takes to find, screen, and onboard a new one — and vacancy periods mean lost revenue on top of turnover costs. Yet many landlords and property managers handle renewals reactively, reaching out only after a tenant has already decided to leave. A proactive renewal request process flips this dynamic. Sending a renewal request form 60 to 90 days before lease end signals to the tenant that you value their continued tenancy. It gives you advance notice of move-outs, time to negotiate terms if needed, and early warning of any issues — like a pet the tenant has been keeping quietly — that need to be addressed in the new lease. The form also collects intent in a structured, documented format, rather than relying on a text or verbal conversation that may be misunderstood. formformform makes it easy to build the renewal request form once and send the same link to every tenant approaching their lease end. Whether you manage three units or three hundred, the process is identical — and every response lands in your dashboard with the tenant's full contact info, current lease end date, and renewal preference captured in one place. ## 12 form ideas you can build with this template ### Apartment Lease Renewal Offer Response Leasing offices send this form with renewal offer details so tenants can accept, decline, or negotiate terms before their current lease expires. ### Student Housing Re-Enrollment Form University-affiliated housing programs collect student renewal intent for the following academic year to plan room assignments and avoid vacancy gaps. ### Month-to-Month Conversion Request Tenants whose fixed terms are ending use this form to request a conversion to month-to-month tenancy rather than signing another fixed-term lease. ### Commercial Lease Renewal Intent Form Office and retail tenants communicate renewal intent to the property manager for lease extension negotiations before the commercial term expires. ### Section 8 Annual Recertification Renewal Subsidized housing programs use the form to collect renewal intent and any change in household composition before annual income recertification. ### Senior Living Residency Renewal Independent living communities collect annual renewal confirmation from residents and flag any service or care level changes needed for the coming year. ### HOA Rental Unit Renewal Notice HOA-managed communities track when renter-occupied units are renewing to ensure continuing compliance with rental cap policies and lease submission requirements. ### Corporate Housing Contract Extension Extended-stay operators collect renewal intent from long-term corporate tenants approaching their contract end date for rebooking and rate negotiation. ### Rent-to-Own Lease Extension Form Lease-purchase program managers collect renewal intent from rent-to-own tenants who are not yet ready to exercise the purchase option. ### Single-Family Home Annual Renewal Independent landlords send this form each year to single-family tenants to confirm continued occupancy and discuss any rent adjustments. ### Co-Living Membership Renewal Co-living operators collect membership renewal intent from residents on short-term agreements approaching their end date to manage bed availability. ### Military Housing Contract Renewal On-base housing offices collect renewal intent from service members whose housing contracts are ending to plan for reassignment or continuation. ## What's included Renewal intent radio — clearly separates renewing tenants from those vacating Preferred lease length dropdown for flexible term options Change request field to flag pet policies, parking, or term modifications New occupant disclosure radio for lease amendment tracking Current lease end date to trigger timely follow-up Instant notification so leasing teams can respond before competing offers Timestamped record for each renewal request ## How to create a lease renewal request 1. 1 Click "Use this template" to open the lease renewal request form pre-built and ready to customize. 2. 2 Adjust the desired lease length options to match the terms your properties offer. 3. 3 Add a paragraph field with the deadline for submitting the renewal request (e.g., 60 days before lease end). 4. 4 Set up email notifications to your leasing team so renewal requests are flagged immediately. 5. 5 Send the form link to tenants 90 days before their lease end date as part of your renewal outreach. 6. 6 Use the dashboard to track who has responded, who hasn't, and plan your follow-up outreach accordingly. ## Best practices for your lease renewal request Send it 90 days out 60 days is usually the minimum notice requirement, but 90 gives you time to negotiate, prepare the new lease, and list the unit if the tenant declines. Follow up with non-responders not everyone reads emails promptly. A phone call or text reminder a week after sending the form increases your response rate significantly. Use the change requests field strategically tenants who list changes are opening a negotiation. Respond quickly and see what you can accommodate to retain them. Flag new occupant disclosures an undisclosed occupant can affect insurance, rent pricing, and lease terms. The form creates a documented record of the tenant's disclosure. Track renewal rates over time the ratio of renewals to non-renewals across your portfolio is a leading indicator of property satisfaction and pricing competitiveness. Offer a lease renewal incentive if you include a note about a small rent discount or one-time credit for early renewal, response rates tend to climb sharply. ## Frequently asked questions Can a tenant submit this form if they want to move out instead of renew? Yes. The renewal intent radio includes a 'No — I will be moving out' option, which effectively functions as a soft move-out notice and triggers your vacancy planning workflow. What happens after a tenant submits a renewal request? You receive an email notification with the full submission. Your leasing team can then follow up with a formal renewal offer, negotiate any requested changes, and draft the new lease agreement. Can I offer month-to-month renewals through this form? Yes. Month-to-month is included in the lease length dropdown by default. You can add, remove, or rename options in the form editor to reflect your available terms. How do I handle a tenant who wants to add an occupant? The form flags this in the new occupant radio field. You can then require the new occupant to complete a rental application and background check before amending the lease. Is this form a legally binding renewal agreement? No. This is a request form, not a contract. It collects the tenant's intent and preferences, which your team then uses to prepare a formal renewal lease agreement for signature. ## Related templates [Real Estate & Property Forms Move-Out Notice Form Collect formal move-out notice with forwarding address and tenant feedback in one step.](https://www.formformform.com/templates/move-out-notice-form)[Real Estate & Property Forms Move-In Condition Checklist Document unit condition at move-in to protect both tenant and landlord from deposit disputes.](https://www.formformform.com/templates/move-in-inspection-form)[Real Estate & Property Forms Tenant Maintenance Request Let tenants report maintenance issues with full details so your team can respond fast.](https://www.formformform.com/templates/maintenance-request-tenant-form)[Real Estate & Property Forms Rental Application Form Screen tenants on identity, occupants, income, tenancy history and consent.](https://www.formformform.com/templates/rental-application-form)[Real Estate & Property Forms Property Management Inquiry Form Let property owners inquire about management services with key details upfront.](https://www.formformform.com/templates/property-management-inquiry)[Real Estate & Property Forms Parking Permit Application Register resident vehicles and issue parking permits with a simple digital application.](https://www.formformform.com/templates/parking-permit-application-form)[Real Estate & Property Forms Guest Parking Pass Request Let residents request temporary parking passes for guests with vehicle and visit details.](https://www.formformform.com/templates/guest-parking-pass-form)[Real Estate & Property Forms Amenity Reservation Form Let residents book clubhouses, pools, gyms, and other amenities with a structured request form.](https://www.formformform.com/templates/amenity-booking-form) ## More Real Estate & Property form templates - [Real Estate Lead Form template](https://www.formformform.com/templates/real-estate-lead-form) - [Rental Guarantor Application Form template](https://www.formformform.com/templates/rental-guarantor-application-form) - [Rental Pet Application Form template](https://www.formformform.com/templates/rental-pet-application-form) - [Property Management Owner Onboarding Form template](https://www.formformform.com/templates/property-management-owner-onboarding-form) - [Home Buyer Questionnaire template](https://www.formformform.com/templates/home-buyer-questionnaire) - [Tenant Complaint Form template](https://www.formformform.com/templates/tenant-complaint-form) - [HOA Request Form template](https://www.formformform.com/templates/hoa-request-form) - [Commercial Lease Inquiry Form template](https://www.formformform.com/templates/commercial-lease-inquiry) - [Real Estate Open House Sign-In Form template](https://www.formformform.com/templates/open-house-sign-in) - [Property Appraisal Request template](https://www.formformform.com/templates/property-appraisal-request-form) [View all Real Estate & Property form templates →](https://www.formformform.com/form-templates/real-estate-forms) Start with the Lease Renewal Request template Free forever. No credit card required. Customize everything. [Use this template](https://app.formformform.com/templates/lease-renewal-request-form/use)