--- title: "Free Real Estate Open House Sign-In Form Template | formformform" description: "Free open house sign-in form template. Collect visitor name, email, pre-approval status, and buying timeline — qualify leads and follow up after every open…" url: "https://www.formformform.com/templates/open-house-sign-in" type: static generatedAt: "2026-09-16T13:11:47.237Z" --- [Templates](https://www.formformform.com/form-templates)/[Real Estate & Property Forms](https://www.formformform.com/form-templates/real-estate-forms) # Real Estate Open House Sign-In Form Template Replace the paper sign-in sheet with a professional digital form. This open house sign-in template captures visitor contact details, pre-approval status, agent representation, buying timeline, and first impressions — giving listing agents everything they need to follow up with qualified buyers within hours of the event ending. [Use this template](https://app.formformform.com/templates/open-house-sign-in/use) Last updated 21 August 2026 ## Fields in this template - Full Name · required - Email Address · required - Phone Number - Are you currently pre-approved for a mortgage? Yes, I have a pre-approval letter · No, but I plan to get pre-approved soon · I'm paying cash · Just browsing for now - Are you working with a real estate agent? Yes, I have an agent · No, I'm unrepresented · I'm an agent / came for the open house professionally - How soon are you looking to buy? Immediately — within 30 days · 1–3 months · 3–6 months · 6–12 months · Just exploring, no firm timeline - How did you hear about this open house? Zillow / Realtor.com / online listing · Sign in the neighborhood · Agent / referral · Social media · Email or newsletter · Other - What's your overall impression of the property? Very interested — this could be the one · Interested — want to see more or discuss · Somewhat interested — has potential · Not the right fit for me - Any questions or feedback about the property? ## Who uses this template Listing agents · Buyer's agents attending open houses · Real estate teams · New home sales centers · Builders running model home tours · For-sale-by-owner sellers ## About this template The open house sign-in sheet has been a staple of real estate for decades — but the paper version creates real problems. Handwriting is illegible, emails get transcribed incorrectly, and the list has to be manually entered into a CRM after the event. A digital open house sign-in form solves all three problems at once. This template captures the same contact information as a paper sheet, but adds the qualifying questions that turn a sign-in list into a lead list. Pre-approval status tells you who can actually close. Agent representation status tells you whether you can market directly to this visitor or must go through their buyer's agent. Purchase timeline tells you how urgently to follow up. Together, these four questions let you prioritize your follow-up calls and texts the afternoon the open house ends, rather than treating every name on the list equally. formformform works on any device, so you can set up a tablet at the front door, pull up the link on your phone for visitors to tap through, or share a QR code on a card at the entry table. Every submission goes directly to your inbox in real time, so you always know who came through — even if you were busy giving a tour when they signed in. ## 12 form ideas you can build with this template ### Residential Open House Sign-In Sheet Standard digital sign-in for single-family home showings, capturing buyer contact details and purchasing intent for post-event follow-up. ### Condo Open House Registration Form Includes HOA fee awareness and pet policy interest questions specific to condo buyers evaluating building lifestyle fit. ### New Construction Model Home Visitor Form Captures interest level in specific floor plans, move-in timeline, and lot preference for buyers touring a builder's model home. ### Broker's Open Sign-In Form Designed for agent-only open houses, capturing the attending agent's name, brokerage, and whether they have a buyer currently looking in this price range. ### Luxury Home Open House Sign-In Includes a net worth or cash availability qualifier and invites high-end buyers to request a private showing after the event. ### Investment Property Tour Sign-In Form Captures investor type (fix-and-flip vs. buy-and-hold), portfolio size, and financing method for rental property showings. ### Commercial Open House Visitor Log Records business name, industry, square footage needs, and lease timeline for prospective commercial tenants touring an available space. ### Land Viewing Sign-In Form Used during showings of raw land or lots, collecting intended use, acreage requirements, and development timeline from prospective buyers. ### For Sale By Owner Open House Form Helps FSBO sellers capture visitor contact information and gauge interest without a listing agent present, with follow-up permission included. ### Auction Preview Day Sign-In Sheet Records attendees at pre-auction property walkthroughs and captures whether they plan to bid at the auction event. ### Senior Living Community Tour Sign-In Collects visitor name, contact, relationship to potential resident, and timeline for move-in consideration at 55+ or assisted living communities. ### Virtual Open House Registration Form Pre-registers attendees for a live virtual tour, capturing contact details and questions they'd like addressed during the video walkthrough. ## What's included Name, email, and phone capture Mortgage pre-approval status qualifier Agent representation status (critical for listing agents) Purchase timeline dropdown Traffic source tracking First impression / interest level field Open-ended feedback question Works on tablet, phone, or laptop for in-person use ## How to create a real estate open house sign-in form 1. 1 Click "Use this template" to open the Open House Sign-In Form in formformform. 2. 2 Update the form title and intro paragraph with the property address and open house date. 3. 3 Adjust the "How did you hear about this open house" dropdown to include any marketing channels specific to this listing. 4. 4 Set your notification email to receive real-time alerts as visitors sign in during the event. 5. 5 Pull up the form on a tablet or print a QR code to display at the entry table — visitors can sign in on their own device or yours. 6. 6 After the open house, export the submissions to CSV or copy contact details into your CRM for follow-up. ## Best practices for your real estate open house sign-in form Ask about agent representation first knowing whether a visitor has a buyer's agent changes your follow-up strategy entirely; unrepresented buyers are leads you can work directly, while represented buyers require coordinating with their agent. Keep it short open houses are busy and visitors are moving quickly; five to seven questions is the maximum before abandonment rate climbs; this template is already optimized for fast completion. Use a tablet at the door placing a tablet at the entry table with the form pre-loaded creates a natural sign-in moment; visitors expect to sign in and are more likely to complete a short digital form than write on a clipboard. Follow up the same evening the window for a meaningful follow-up is narrow; send a personalized email or text the night of the open house while visitors' impressions of the property are fresh. Capture impressions in real time the "overall impression" field gives you immediate feedback on how the property is landing; if 8 of 10 visitors say "not the right fit," that's pricing or staging intelligence. Create a new form per listing rather than reusing a generic form, create a copy for each property and update the title with the address; this keeps your submissions organized by listing and makes CRM import cleaner. ## Frequently asked questions How do I set this up for an in-person open house? Open the form link on a tablet or laptop and place it at the entry table. Visitors can type their information directly, or you can share a QR code they scan with their phone to fill out on their own device. Will I be notified as visitors sign in? Yes. formformform sends an email notification each time someone submits the form, so you know in real time how many visitors have signed in even while you're giving a tour. Can I export the sign-in list to my CRM after the open house? Yes. You can export all submissions to a CSV file from your formformform dashboard and import the contact list into any CRM, including Salesforce, Follow Up Boss, KVCore, or a simple spreadsheet. Should I make the form required or optional for visitors to complete? That's a judgment call based on your style. Most agents ask visitors to sign in as a courtesy and don't make it mandatory. The form is designed to feel easy and quick, which encourages completion without pressure. Can I create a different form for each listing? Yes, and we recommend it. Create a copy of this template for each property and rename it with the address. This keeps submissions organized by listing and makes follow-up and record-keeping much easier. What if I want to add feedback questions about the property itself? You can add additional questions — price opinion, favorite feature, any concerns — to gather more detailed feedback. Just keep the total form under 10 questions to avoid slowing down the sign-in flow. ## Related templates [Real Estate & Property Forms Real Estate Lead Form Capture buyer and seller leads with property type, budget, and timeline.](https://www.formformform.com/templates/real-estate-lead-form)[Real Estate & Property Forms Home Buyer Questionnaire Capture buyer preferences, budget, and timeline to match clients with the right properties.](https://www.formformform.com/templates/home-buyer-questionnaire)[Healthcare Forms Appointment Request Form Take appointment requests with date, time, service type, and reason.](https://www.formformform.com/templates/appointment-request-form)[Real Estate & Property Forms Rental Application Form Screen tenants on identity, occupants, income, tenancy history and consent.](https://www.formformform.com/templates/rental-application-form)[Real Estate & Property Forms Property Showing Request Let interested buyers request property showings with their schedule and buyer status.](https://www.formformform.com/templates/real-estate-showing-request-form)[Real Estate & Property Forms Property Appraisal Request Let property owners request professional appraisals with all relevant details upfront.](https://www.formformform.com/templates/property-appraisal-request-form) ## More Real Estate & Property form templates - [Real Estate Investor Intake template](https://www.formformform.com/templates/real-estate-investor-intake-form) - [Property Condition Disclosure template](https://www.formformform.com/templates/property-condition-report-form) - [Relocation Assistance Inquiry template](https://www.formformform.com/templates/relocation-assistance-inquiry-form) - [Tenant Maintenance Request template](https://www.formformform.com/templates/maintenance-request-tenant-form) - [Move-In Condition Checklist template](https://www.formformform.com/templates/move-in-inspection-form) - [Move-Out Notice Form template](https://www.formformform.com/templates/move-out-notice-form) - [Lease Renewal Request template](https://www.formformform.com/templates/lease-renewal-request-form) - [Parking Permit Application template](https://www.formformform.com/templates/parking-permit-application-form) - [Guest Parking Pass Request template](https://www.formformform.com/templates/guest-parking-pass-form) - [Amenity Reservation Form template](https://www.formformform.com/templates/amenity-booking-form) [View all Real Estate & Property form templates →](https://www.formformform.com/form-templates/real-estate-forms) Start with the Real Estate Open House Sign-In Form template Free forever. 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