--- title: "Free Rental Guarantor Application Form Template | formformform" description: "Free rental guarantor application form template. Collect the guarantor's identity, relationship to the tenant, income and existing guarantees, plus a…" url: "https://www.formformform.com/templates/rental-guarantor-application-form" type: static generatedAt: "2026-08-23T18:56:58.727Z" --- [Templates](https://www.formformform.com/form-templates)/[Real Estate & Property Forms](https://www.formformform.com/form-templates/real-estate-forms) # Rental Guarantor Application Form Template A guarantor takes on the rent without living at the property, so they are a different respondent with a different liability — and they should answer for themselves rather than being described on the tenant's application. This form asks who they are, what they earn, how many other tenancies they are already guaranteeing, and ends with a plain-English paragraph saying exactly what they are agreeing to before they tick anything. [Use this template](https://app.formformform.com/templates/rental-guarantor-application-form/use) Last updated 21 August 2026 ## Fields in this template - Your Full Legal Name · required - Your Email Address · required - Your Phone Number · required - Your Home Address · required - How long have you lived there? · required - Legal Age · required I am of legal age to enter into a binding agreement. - Name of the Applicant You're Guaranteeing · required - Property Address · required - Your Relationship to the Applicant · required Parent · Other family member · Partner or spouse not living at the property · Friend · Employer · Other - How long have you known them? - Your Employment Status · required Employed full-time · Employed part-time · Self-employed · Contract or freelance · Retired · Between jobs · Other - Employer or Business Name - Job Title - How long have you worked there? - Annual Gross Income · required - Other Regular Income - Do you rent or own your home? · required Own with a mortgage · Own outright · Rent · Live with family · Other - Your Own Monthly Rent or Mortgage Payment - Are you already acting as a guarantor for anyone else? · required No · Yes — one other tenancy · Yes — more than one · I'd rather discuss this - Details of Any Existing Guarantees - Link to Supporting Documents - Declaration · required I have read the paragraph above and I understand that I can be asked to pay what the tenant owes under this tenancy. - Have you been given the tenancy agreement and the guarantee document? · required Yes — I've read both · I've been offered them but haven't read them yet · No — please send them before I sign anything - Screening Consent · required I authorise a credit and background check on me as part of assessing this guarantee. - Information Accuracy · required I certify that everything I've entered here is true and accurate. - Questions or Conditions ## Who uses this template Landlords letting to students and first-time renters · Letting agents processing guarantor paperwork · Property managers at multi-unit buildings · Student housing and PBSA operators · Shared-housing and HMO landlords · Housing co-ops with a guarantor policy · Anyone accepting a guarantee from someone who won't live at the property ## About this template A guarantor is not a co-applicant, and a guarantor application is not a second copy of the tenant's. A co-applicant lives at the property and shares the tenancy; a guarantor lives somewhere else, gets nothing out of the arrangement, and takes on a liability that can outlast the tenancy they agreed to. Because of that, almost every question changes. Income is asked annually rather than monthly, because guarantor criteria are usually written as a multiple of annual rent rather than a rent-to-income ratio. Their own housing costs matter, because a guarantee is only real if it is affordable on top of the mortgage they already pay. And the question that decides most guarantor decisions — how many other tenancies are you already guaranteeing? — cannot be asked on the tenant's form at all, because the tenant does not know the answer. The other half of this form is comprehension. Guarantor disputes rarely turn on the amount; they turn on someone signing without understanding that the obligation ran through a renewal they were never told about, or that they could be pursued for the whole rent rather than one housemate's share, or that the landlord did not have to chase the tenant first. So the declaration here is not a bare "I agree" checkbox. It sits underneath a paragraph that says, in plain words, what the guarantee covers — the full term and any continuation until it is ended in writing, enforceable against the guarantor personally, joint and several where more than one person signs — and the form asks separately whether the guarantor has actually been given the tenancy agreement and the guarantee document to read. An answer of "no, send them first" is a step in your process, not a refusal. Be clear about what this form is and isn't. It collects the information and records that someone read the terms; it does not execute the guarantee. formformform has no electronic signature field, so the guarantee itself still has to be signed the way your jurisdiction requires — a deed, a witnessed signature, or your own e-signature provider — and your confirmation message should say which. Guarantee law varies widely, including whether a guarantee survives a renewal and what form it has to take to bind at all, so have your version reviewed by a local attorney before you use it. The template is free with unlimited submissions, hosted in the EU under GDPR, and can be encrypted end-to-end for your own copy — worth turning on, since this form collects a full financial picture of someone who is not even your tenant. ## 12 form ideas you can build with this template ### Student Tenancy Guarantor Form Parents guaranteeing a student let, where the tenant has no income or tenancy history and the guarantee is what makes the tenancy possible. ### Parent Guarantor Application Form The most common case: a parent backing an adult child's first tenancy, with the relationship dropdown and existing-guarantees question doing the assessment. ### HMO or Shared House Guarantor Form One guarantor per housemate, with the guarantee document spelling out whether liability covers one share or the whole rent. ### First-Time Renter Guarantor Form Applicants with no tenancy history at all, where a guarantee substitutes for a reference the applicant simply cannot provide. ### Self-Employed Tenant Guarantor Form A guarantee supporting an applicant whose income is real but hard to verify, with the guarantor's own income assessed on an annual multiple. ### International Student Guarantor Form Where the guarantor may be overseas, making the home-address question and your stated policy on foreign guarantors the deciding factors. ### Employer Guarantor Form for Relocating Staff A company standing behind an employee's tenancy during a relocation, using the employer option in the relationship dropdown. ### Purpose-Built Student Accommodation Guarantor Form High-volume guarantor intake for a PBSA operator, with published criteria and consistent assessment across every applicant. ### Housing Co-op Guarantor Form A co-op collecting guarantees against published criteria, with the declaration paragraph rewritten to match the co-op's own agreement. ### Rent Guarantor Renewal Confirmation Form Re-confirming a guarantee at renewal rather than assuming the original carries over, using the tenancy-document question to prove the guarantor saw the new terms. ### Second Guarantor Application Form Where two guarantors back one tenancy, each submitting separately so joint and several liability is acknowledged by both. ### Pet-Damage Guarantee Application A limited guarantee covering damage rather than rent, with the declaration paragraph edited down to what is actually being guaranteed. ## What's included Written for the guarantor as the respondent — their name, their income, their consent, in their own words An existing-guarantees question that a tenant's application cannot ask and a guarantee depends on Annual gross income rather than monthly, matching how guarantor criteria are normally written An optional field for the guarantor's own housing costs, for landlords who assess affordability net of them A plain-language paragraph spelling out the obligation — full term, renewals, personal enforcement, joint and several — before the declaration checkbox A required question about whether the guarantor has actually seen the tenancy agreement and the guarantee document Separate screening consent given by the guarantor, since consent on the tenant's application doesn't cover them An open field for conditions, so a request for a cap or an end date surfaces before signing rather than at enforcement Free with unlimited submissions ## How to create a rental guarantor application form 1. 1 Click "Use this template" to load the guarantor application into your free formformform account. 2. 2 Rewrite the "what you're agreeing to" paragraph so it matches your actual guarantee document — the drafted version is a plain-English summary of a common form of guarantee, not your terms. 3. 3 Set your currency in the income labels and write your guarantor criteria into the opening paragraph: the income multiple you require, and whether you accept guarantors living outside the jurisdiction. 4. 4 Decide whether the guarantor's own housing payment should be required; it ships optional and belongs on if you assess affordability net of their own costs. 5. 5 Say in the confirmation message how the guarantee is actually signed — this form records agreement, it does not execute a deed, and formformform has no e-signature field. 6. 6 Send the tenancy agreement and the guarantee document with the form link, so "yes, I've read both" can be a truthful answer. 7. 7 Add an Upload field in the editor if you want payslips or proof of address as files, and turn on end-to-end encryption for the form before you publish it. 8. 8 Send the link to the guarantor directly rather than via the tenant, so the person taking on the liability is the person filling in the form. ## Best practices for your rental guarantor application form Send the form to the guarantor, not to the tenant to pass on. The whole point of a separate form is that the person taking on the liability answers for themselves, in their own words, with their own consent. Say what the guarantee covers before you ask anyone to agree to it. Full term, renewals, personal enforcement, joint and several in plain sentences, above the checkbox, not in a document nobody opened. Ask about existing guarantees. Someone guaranteeing three tenancies on one salary is a different risk from someone guaranteeing their first, and the tenant's application can never surface it. Assess affordability net of the guarantor's own housing costs. An income multiple that ignores an existing mortgage flatters every homeowner who applies. Take screening consent from the guarantor themselves. Consent recorded on the tenant's application does not authorise a check on someone else it has to be given by the person being checked. Give the guarantor the tenancy agreement and the guarantee document before they submit. The most common way a guarantee falls apart later is a guarantor who never saw what they were guaranteeing. Treat requests for a cap or an end date as negotiable, not as an objection. It's cheaper to agree a limited guarantee upfront than to discover the limit at enforcement. Don't collect the guarantor's date of birth or ID number unless your screening provider needs it. This is a third party to the tenancy, and everything you hold about them is data you now have to protect and eventually delete. Turn on end-to-end encryption for this form. It carries a complete financial picture of someone who isn't your tenant, which makes it one of the strongest candidates in this library for encrypting. Have the guarantee reviewed locally. Whether a guarantee survives a renewal, and what form it must take to bind at all, differ by jurisdiction more than almost anything else on a tenancy. ## Frequently asked questions Why does the guarantor need their own form? Because they're a different person taking on a different liability. A co-applicant lives at the property and shares the tenancy; a guarantor lives elsewhere and promises to pay if the tenant doesn't. Their income has to be assessed against different criteria, their screening consent has to come from them, and the one question that decides most guarantor decisions — how many other tenancies are you already guaranteeing — is one the tenant can't answer. Use formformform's Rental Application Form for the tenant and this one for the guarantor. Does submitting this form make the guarantee legally binding? No. It records the guarantor's information and confirms they've read what the guarantee covers; it doesn't execute anything. formformform has no electronic signature field, so the guarantee itself still has to be signed the way your jurisdiction requires — often a deed or a witnessed signature — through whatever you already use for that. Say so in your confirmation message so nobody assumes the tick box finished the job. How much income should a guarantor have? That's your criterion to set and publish, not something a template can decide. Guarantor requirements are commonly written as a multiple of the annual rent, which is why this form asks for annual gross income rather than monthly. Whatever multiple you use, apply it consistently to every guarantor and say what it is in the opening paragraph so nobody applies who cannot qualify. Can a guarantor live in another country? They can fill in the form from anywhere, but enforcement is the problem: a guarantee is normally pursued where the guarantor lives, and one against someone overseas can be effectively unenforceable. That's why the form asks for a home address and how long they've lived there. Decide your own policy and state it — many landlords require a domestic guarantor or a rent-guarantee product instead. Can the guarantor upload payslips or proof of address? Not on the template as generated — it collects a link to a document folder instead. formformform's editor does have a File Upload field, 2 MB per file and encrypted on encrypted forms; it just isn't in the template generator's field set. Add one to your copy in the editor if you want the files themselves, and turn on end-to-end encryption for the form first. What if the guarantor wants a cap or an end date? That's what the questions-or-conditions field is for. Guarantors often ask to limit the amount, or to end the guarantee at the first renewal rather than carry it indefinitely. Both are common and negotiable, and it costs far less to agree the limit before signing than to argue about it when you try to enforce. Do I need a guarantor for every tenant? No, and applying the requirement inconsistently is a fair-housing risk. Write down when a guarantor is required — below a certain income multiple, or with no verifiable tenancy history, for example — and apply it to every applicant the same way rather than deciding case by case. Where does the tenant's application fit? Alongside this one. The tenant completes the Rental Application Form, which asks whether a guarantor will support the application; if the answer is yes, you send the guarantor this form directly. Two respondents, two sets of consent, two records — which is what you want if either one is ever disputed. ## Related templates [Real Estate & Property Forms Rental Application Form Screen tenants on identity, occupants, income, tenancy history and consent.](https://www.formformform.com/templates/rental-application-form)[Real Estate & Property Forms Lease Renewal Request Let tenants express renewal intent and preferred lease length before their current lease expires.](https://www.formformform.com/templates/lease-renewal-request-form)[Real Estate & Property Forms Move-In Condition Checklist Document unit condition at move-in to protect both tenant and landlord from deposit disputes.](https://www.formformform.com/templates/move-in-inspection-form)[Real Estate & Property Forms Property Management Inquiry Form Let property owners inquire about management services with key details upfront.](https://www.formformform.com/templates/property-management-inquiry)[Real Estate & Property Forms Commercial Lease Inquiry Form Qualify commercial tenants with space type, square footage, lease term, and move-in date.](https://www.formformform.com/templates/commercial-lease-inquiry)[Real Estate & Property Forms Rental Pet Application Form Screen one animal at a time — weight, vaccination, behaviour and a landlord reference.](https://www.formformform.com/templates/rental-pet-application-form) ## More Real Estate & Property form templates - [Property Management Owner Onboarding Form template](https://www.formformform.com/templates/property-management-owner-onboarding-form) - [Home Buyer Questionnaire template](https://www.formformform.com/templates/home-buyer-questionnaire) - [Tenant Complaint Form template](https://www.formformform.com/templates/tenant-complaint-form) - [HOA Request Form template](https://www.formformform.com/templates/hoa-request-form) - [Real Estate Open House Sign-In Form template](https://www.formformform.com/templates/open-house-sign-in) - [Property Appraisal Request template](https://www.formformform.com/templates/property-appraisal-request-form) - [Real Estate Investor Intake template](https://www.formformform.com/templates/real-estate-investor-intake-form) - [Property Condition Disclosure template](https://www.formformform.com/templates/property-condition-report-form) - [Property Showing Request template](https://www.formformform.com/templates/real-estate-showing-request-form) - [Relocation Assistance Inquiry template](https://www.formformform.com/templates/relocation-assistance-inquiry-form) [View all Real Estate & Property form templates →](https://www.formformform.com/form-templates/real-estate-forms) Start with the Rental Guarantor Application Form template Free forever. No credit card required. Customize everything. [Use this template](https://app.formformform.com/templates/rental-guarantor-application-form/use)