Run a grant program without expensive grant management software. This form collects everything you need to evaluate an application: organization background, project plan, expected outcomes, requested amount, budget, and contact details — in one structured submission.
A grant application form is the front door to your funding program. The questions you ask determine the quality of applications you receive — and the wrong questions either let unqualified projects through or scare off the strong ones with unnecessary friction. The best grant forms ask for exactly enough to make a confident initial review, with the more detailed asks reserved for shortlisted applicants.
This template is built around the structure that experienced grantmakers use. Organization basics (name, EIN, mission) establish credibility. Project details (description, goals, outcomes) show whether the work aligns with your funding priorities. Budget summary and amount requested let reviewers compare apples to apples across applications. Timeline fields surface whether the project is realistic and ready to launch. The primary contact section ensures you can follow up, which matters for the back-and-forth of a real grant review.
formformform makes grant applications free and unlimited, which matters for community grant programs and family foundations that don't have the budget for grant management software. Embed the form on your grant program page, link from your foundation website, or share with applicants via email. Every submission lands in your inbox immediately, where you can review individually or export the full set for committee evaluation. For programs that want a clean intake without paying for Submittable or SurveyMonkey Apply, it's a complete solution.
Click "Use this template" to add the grant application form to your free formformform account.
Customize the questions to match your funding priorities — add fields for your specific focus areas, geographic scope, or eligibility criteria.
Update the budget question to reflect your typical grant size range.
Add a hidden field for the funding cycle or program name if you run multiple grant programs.
Set notifications to your grant committee or program officer inbox so applications are reviewed promptly.
Publish and embed — drop the form on your grant program page or share the link in your application announcement.
small grants should have short applications. Asking for 20 pages of materials for a $1,000 grant scares off the small organizations you want to fund.
list eligibility criteria and focus areas before the application starts. It saves both sides time.
the strongest applications describe specific, measurable changes the project will create.
for larger programs, start with a short letter of inquiry and only invite full applications from shortlisted projects.
applicants are nervous. A quick confirmation email or message after submission goes a long way.
applicants are waiting. Set a clear decision date in advance and stick to it.
Yes. You can collect unlimited grant applications for free, with no trial period and no credit card required.
File uploads aren't supported in the form yet, but you can ask shortlisted applicants to email supporting documents (financials, letters of support, etc.) as a follow-up step.
Absolutely. Edit, add, or remove questions to match your program's focus areas, funding criteria, and required information.
Yes. All submissions can be exported from your dashboard as a CSV, ready to share with a review committee or import into a spreadsheet for scoring.
Yes. Use the webhook feature to push each submission into Submittable, Foundant, GivingData, or any tool that accepts incoming webhooks.
Yes. Duplicate the template for each program or cycle, customize the questions, and use separate forms to keep applications organized.
Free forever. No credit card required. Customize everything.
Use this template