Streamline the way you bring new volunteers into your organization. This intake and onboarding form collects everything you need — skills, availability, language abilities, transportation access, and background check consent — in a single, structured form that helps coordinators place the right people in the right roles from day one.
A volunteer intake form is the foundation of an effective volunteer program. Without structured intake data, coordinators rely on scattered emails, spreadsheets, and memory to understand who their volunteers are and what they can do — which leads to mismatched placements, wasted time, and frustrated volunteers who feel their skills aren't being used. A well-designed intake form solves this by capturing everything in one place, before the first shift ever begins.
This template covers the full intake picture: personal contact information, skills and experience, languages spoken, weekly availability, transportation access, and background check consent. The skills checklist is especially valuable for programs with diverse roles — it lets coordinators filter the volunteer pool by what they actually need, rather than reading through every application narrative individually.
formformform makes building and deploying this form effortless. Customize the skills list, availability options, and consent language to match your program's specific requirements. The form works on any device, sends instant notifications when a new volunteer submits, and keeps all responses organized in your dashboard. Whether you're onboarding five volunteers or five hundred, this template gives you a repeatable, professional intake process every time.
Captures whether applicants have experience with large dogs, cats, or small animals and flags those willing to handle medical or behavior-restricted animals.
Records physical ability levels, forklift or warehouse certifications, and food handler permit status for accurate shift assignments.
Collects healthcare background, HIPAA consent acknowledgment, and department preferences like wayfinding, gift shop, or patient visiting.
Gathers mentor occupation, education background, and areas of expertise to match adult mentors with youth participants by interest.
Asks about physical fitness level, outdoor experience, and certifications like chainsaw safety or wilderness first aid for trail work placements.
Collects subject-matter expertise, public speaking comfort level, and language fluency for gallery tour assignments.
Records reading level tutoring experience, comfort working with children or seniors, and tech literacy for digital literacy program support.
Captures CERT certification, medical training, logistics experience, and 24-hour on-call availability for emergency deployment rosters.
Collects compassionate care experience, grief support training, and whether the applicant is comfortable in end-of-life care environments.
Asks about horticulture knowledge, tool operation experience, and preferred tasks like planting, irrigation maintenance, or harvest coordination.
Gathers bar admission status, practice areas, languages spoken, and hours per month a lawyer can commit to free legal consultations.
Records active listening training, prior crisis intervention experience, and shift preferences for overnight versus daytime phone coverage.
Click 'Use this template' to open the form editor with all fields pre-built.
Edit the skills and experience checkbox options to match the roles your program actually needs to fill.
Update the languages spoken list to reflect your community's demographics.
Adjust the background check consent language to match your organization's legal requirements.
Set your notification email so the volunteer coordinator is alerted instantly for each new submission.
Publish the form and share the link in your recruitment materials, social posts, and website.
structured data lets you filter and sort volunteers by capability without reading every response manually.
knowing someone is only free on weekday mornings before scheduling a call saves everyone time.
it signals professionalism and reduces drop-off when the check is eventually needed.
you can collect SSN, references, and ID documents at a later stage after a volunteer is accepted.
motivation questions help coordinators identify the most committed candidates and personalize their onboarding experience.
new volunteers who know what to expect show up better prepared.
An application is typically used to select volunteers competitively, with a review and approval process. An intake form is used once someone is already accepted or in the pipeline — it collects practical onboarding information like availability, skills, and consent so you can place and schedule them correctly.
Date of birth is useful for programs that work with minors, have age restrictions on certain roles, or need it for background check purposes. If it's not relevant to your program's requirements, you can remove that field from the template.
Yes. The form includes a background check consent radio field. However, a form consent field is not a substitute for a formal, legally compliant authorization document in jurisdictions that require one. Consult your legal counsel for programs that regularly run background checks.
After publishing, you get a shareable link you can include in acceptance emails, on your volunteer portal, or in printed materials. You can also embed the form directly on your website using the provided iframe code.
formformform sends all submissions to your configured notification email. For routing by interest area, you can export submissions as a spreadsheet and filter by the skills or program preference fields.
Let volunteers log service hours, activities, and mileage after each shift.
Match volunteers with opportunities based on their skills and availability.
Recruit and schedule food drive volunteers by role, availability, and vehicle access.
Capture donor pledges with amount, frequency, and a personal dedication.
Grow your membership with a structured application that captures interests and skills.
Free forever. No credit card required. Customize everything.
Use this template