Stop trading 15 emails to scope a catering job. This form captures everything you need to write a real proposal — event type, date, guest count, service style, dietary requirements, and budget — in a single submission.
Free for non-commercial projects, with unlimited forms and responses.
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A catering inquiry is rarely a quick yes-or-no question. Pricing depends on guest count, service style, menu choices, dietary accommodations, venue distance, and a dozen other variables. Without a structured form, every inquiry becomes a back-and-forth email chain that wastes time on both sides and slows down the proposal.
This template captures the variables that actually matter for pricing in a single submission. The event type and date tell you whether you're free and how to scope. Guest count drives the proposal math. Service style determines staffing and equipment needs. Dietary considerations let you build a menu that works for everyone, and the budget dropdown helps you understand if the prospect is in your range before you spend an hour on a proposal. The free-form notes field is where the real creativity often lives — themes, family recipes, special requests.
formformform is free for catering businesses and supports unlimited inquiries, which matters during peak booking season. Embed the form on your catering page, link from your Google Business Profile, or share via Instagram link in bio. Every inquiry lands in your inbox immediately, and you can respond with a real proposal within hours instead of starting from scratch every time.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Jane Smith
you@email.com
(555) 123-4567
Acme Inc.
50
Address or venue name
Menu ideas, theme, special requests…
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Company / Organization” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Event Type” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Event Date” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Time of Day” in particular and adapt it to the detail you need.
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Estimated Guest Count” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Event Location / Venue” in particular and adapt it to the detail you need.
Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “Service Style” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Dietary Considerations” in particular and adapt it to the detail you need.
Click "Use this template" to add the catering inquiry form to your free formformform account.
Customize the event types to match the segments you actually serve (e.g., remove categories you don't cater).
Adjust the service style and dietary checkboxes to match what your kitchen offers.
Update the budget ranges to reflect your real per-person pricing.
Set notifications to your sales inbox so you can respond within hours, not days.
Publish and embed — drop it on your catering page, link from Google Business Profile, or share via your Instagram bio.
these two fields determine 80% of whether you can take the job. Make them required.
it feels awkward, but a single dropdown saves you from quoting jobs that were never going to close.
letting prospects pre-select buffet vs plated saves a discovery call and helps them think about what they actually want.
accommodating allergies and preferences is much easier when you know during the proposal phase.
caterers who reply within 24 hours win a disproportionate share of jobs. Speed signals professionalism.
about 30% of catering inquiries go cold without a follow-up email. A simple nudge a week later wins jobs that would otherwise slip away.
Yes. You can collect unlimited catering inquiries for free, with no trial period and no credit card required.
Absolutely. Edit the event types, service styles, budget ranges, and dietary options to match exactly what your kitchen offers and serves.
The form captures inquiries — proposals are sent separately. Most caterers use the inquiry data to draft a tailored proposal in their preferred tool (PandaDoc, HoneyBook, Google Docs).
Yes. Use the iframe or embed code to drop the form onto any website. It works on Squarespace, Wix, WordPress, and custom HTML sites.
Requiring guest count, date, and budget filters out most casual browsers. The people who fill in those fields are typically serious.
Yes. Wedding is included in the event type dropdown. If you do a lot of weddings, consider creating a separate dedicated form with extra fields like ceremony/reception locations and timeline.
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Free for non-commercial projects, with unlimited forms and responses.
Use this template