Academic conference organizers
Receives position paper abstracts with subfield (applied ethics, epistemology, philosophy of mind) and target audience level for academic philosophy conferences.
Conference Abstract Submission Template
Manage your conference abstract submissions with one structured form. Collect presenter contact details, paper title, presentation format preference, topic track, the full abstract text, and keywords — giving your program committee everything they need to make acceptance decisions without chasing presenters for missing information.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
Conference abstract management is traditionally handled through specialized submission systems that cost thousands of dollars per year in licensing fees — or through email inboxes that quickly become unmanageable as the submission deadline approaches. A well-structured digital form offers a practical middle ground: a consistent, low-friction submission experience for researchers combined with an organized, exportable dataset for your program committee.
More about this template
This template captures every field a program committee needs for initial screening: the presenter's identity and institution for affiliation diversity tracking, the presentation type to allocate time slots, the topic track to route abstracts to the right reviewers, the abstract text itself, and keywords for indexing. The co-author field surfaces collaboration patterns and the first-time presenter flag lets you identify junior researchers for mentoring programs or dedicated first-timer sessions.
formformform's unlimited submissions model means the form scales from a departmental colloquium with 20 abstracts to a large interdisciplinary conference with hundreds. Every submission is timestamped, searchable, and exportable to CSV — making it easy to assign abstracts to reviewers, track acceptance status in a spreadsheet, and generate your program schedule.
12 fields to make your own10 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Presenter Name
Dr. Michael Torres
Presenter Email
presenter@university.edu
Presenter Phone
(555) 123-4567
Institution or Affiliation
University of Example, Department of Neuroscience
Paper or Presentation Title
Full title as it should appear in the program
Presentation Type
7 choices
- Oral presentation (15 min + Q&A)
- Poster presentation
- Workshop (60–90 min)
- Symposium presentation
- Lightning talk (5 min)
- Panel discussion participant
- Keynote (by invitation only)
Topic Area / Track
12 choices
- Neuroscience and cognitive science
- Ecology and conservation biology
- Climate science and environmental policy
- Biomedical sciences and translational research
- Social and behavioral sciences
- Physics and materials science
- Chemistry and chemical biology
- Computer science and computational methods
- Education research and pedagogy
- Public health and epidemiology
- Humanities and social theory
- Interdisciplinary / cross-track
Abstract (maximum 250 words)
State your research question, methods, key findings, and significance. Do not include references or figures in the abstract...
Keywords (list 4–6, comma-separated)
e.g. synaptic plasticity, long-term potentiation, hippocampus, memory consolidation
Does this work have co-authors?
2 choices
- Yes
- No — sole author
Co-author Names and Affiliations (if applicable)
e.g. Dr. Amy Liu (MIT), Prof. Carlos Vega (Stanford)
Is this your first time presenting at this conference?
2 choices
- Yes, first time
- No, I have presented before
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Scientific society program committees
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Paper or Presentation Title” in particular and adapt it to the detail you need.
University symposium coordinators
Give participants a clear set of questions and keep the information together, making it easier to prepare, respond and follow up. Review “Presentation Type” in particular and adapt it to the detail you need.
Interdisciplinary research colloquium organizers
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Topic Area / Track” in particular and adapt it to the detail you need.
Graduate student conference committees
Collects abstracts from master's and PhD students with degree program and advisor name for organizing departmental research showcase events.
Professional association annual meeting planners
Collects basic and translational neuroscience abstracts across cellular, systems, cognitive, and clinical neuroscience tracks with poster versus oral preference.
Journal and publication conference tracks
Accepts applied research and prototype demonstration abstracts across mechanical, electrical, civil, and biomedical engineering tracks.
Research institute seminar series coordinators
Collect answers in a consistent structure, so you can compare responses while keeping each person’s explanation in context. Review “Is this your first time presenting at this conference?” in particular and adapt it to the detail you need.
What's included
Presenter contact info including institution and affiliation
Presentation type dropdown covering oral, poster, workshop, lightning talk, and panel
Topic track dropdown with 12 discipline areas
Long-text abstract field with word count guidance
Keyword field for indexing and searchability
Co-author names and affiliations field
First-time presenter flag for mentoring program targeting
All submissions collected in a single reviewable dashboard
How to create a conference abstract submission
- 1
Click 'Use this template' to load the pre-built abstract submission form into the editor.
- 2
Update the intro paragraph with your conference name, submission deadline, word limit, and decision notification date.
- 3
Customize the 'Presentation Type' dropdown to match the session formats your conference offers.
- 4
Update the 'Topic Area / Track' dropdown to reflect your specific conference's discipline areas and themed tracks.
- 5
Add any conference-specific fields — equipment needs, accessibility requirements, industry sponsorship disclosure, or student/early career status.
- 6
Publish the form and link it from your conference website's 'Call for Abstracts' page.
Best practices for your conference abstract submission
State the word limit prominently
abstract word limits are firm in most conferences; displaying it in the field label and the intro paragraph eliminates the most common resubmission reason.
Include your conference name and dates in the intro
researchers submit to multiple conferences simultaneously; reminding them which one they're applying to reduces confusion and submission errors.
Capture keywords
keyword fields help program chairs route abstracts to appropriate reviewers, build the searchable conference program, and identify cross-track submission opportunities.
Ask about presentation type preference, not guarantee
clearly label it as a preference that the committee will accommodate as space allows, not a commitment.
Use the first-time presenter flag for inclusion initiatives
many conferences have mentoring programs, first-timer breakfasts, or buddy systems; this flag makes it trivially easy to identify those participants.
Export and distribute abstracts to reviewers immediately after the deadline
delays between submission close and reviewer access create timeline pressure; an exportable CSV makes immediate distribution possible.
12 form ideas you can build with this template
Neuroscience Society Annual Meeting Abstract
Collects basic and translational neuroscience abstracts across cellular, systems, cognitive, and clinical neuroscience tracks with poster versus oral preference.
Ecology and Conservation Biology Conference Submission
Receives field and modeling study abstracts with habitat classification and taxonomic focus area for routing to appropriate session chairs.
Graduate Student Research Symposium
Collects abstracts from master's and PhD students with degree program and advisor name for organizing departmental research showcase events.
Public Health Conference Call for Papers
Accepts epidemiology, health policy, and community health intervention abstracts with population focus and methodology type for review by public health faculty.
Computer Science and AI Workshop Submission
Collects algorithm, systems, and human-computer interaction abstracts with dataset, reproducibility statement, and code availability note.
Interdisciplinary Climate Science Symposium
Receives submissions spanning natural science, social science, and policy disciplines with cross-track designation for an interdisciplinary program committee.
Medical Education Research Conference
Collects abstracts on curriculum design, assessment innovation, and medical student wellness with study design and learner population descriptors.
History and Social Theory Colloquium
Receives paper abstracts in humanities disciplines with period, geographic region, and theoretical framework fields for panel session assembly.
Chemistry Poster Session Submission
Collects synthetic, analytical, and computational chemistry abstracts with compound class and primary technique fields for chemical society poster sessions.
Engineering Innovation Conference Abstract
Accepts applied research and prototype demonstration abstracts across mechanical, electrical, civil, and biomedical engineering tracks.
Education Research Conference Abstract Submission
Collects K-12 and higher education research abstracts with grade level, subject area, and research design type for a national educational research association meeting.
Philosophy and Ethics Symposium Submission
Receives position paper abstracts with subfield (applied ethics, epistemology, philosophy of mind) and target audience level for academic philosophy conferences.
Frequently asked questions
Can submitters edit their abstract after submitting?
formformform does not have a native edit-after-submission feature. To handle revisions, ask submitters to resubmit with a note indicating it is a revised version, then use the later timestamp to identify the current submission in your dashboard.
Can I set a submission deadline so the form closes automatically?
formformform forms can be manually closed (unpublished) when your deadline passes. For automatic deadline closure, set a calendar reminder to deactivate the form at your cutoff time.
How do I distribute abstracts to my review committee?
Export all submissions to CSV from the formformform dashboard. The CSV contains all fields as columns, making it easy to filter by track, sort by submission date, and distribute relevant subsets to your reviewers in a spreadsheet.
Can I accept file attachments such as extended abstracts or full papers?
Yes. Add a file upload field to the form so submitters can attach a PDF of their extended abstract or full paper alongside the short abstract text.
Is there a way to confirm submission to the presenter automatically?
Yes. formformform sends a confirmation email to the submitter at the email address they provide in the form. You can customize the confirmation message to include your conference's information and expected timeline.
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