Small groups pastors and directors
Launched each August to place congregation members into new or returning small groups for the fall program year.
Small Group Sign-Up Template
Building genuine community starts with getting people into the right small group. This sign-up form collects topic preferences, meeting time availability, location, and personal goals so your small groups pastor can make smart, intentional placements rather than random assignments.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
Small groups are where real discipleship happens — where members move from being Sunday attendees to genuine community. But matching people to the right group takes information: when they're available, what topics interest them, how far they can travel, and what they're hoping to gain from the experience.
More about this template
This small group sign-up form gathers all of that context in a single, easy-to-complete form. The neighborhood or zip code field is particularly useful for churches with geographically dispersed congregations — it helps coordinators place people in groups that are close to home, which dramatically increases long-term attendance and engagement.
With formformform, you can run this form year-round or launch it at the start of each semester when new groups form. Share it from your website's community page, include a QR code in your bulletin, or send it in a targeted email to members who haven't yet connected with a group. Every submission is stored and searchable, making the placement process manageable even when hundreds of people sign up at once.
9 fields to make your own4 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Full Name
Jane Smith
Email Address
jane@example.com
Phone Number
(555) 123-4567
Type of Group / Topic
12 choices
- Bible study
- Book study
- Prayer and intercession
- Men's group
- Women's group
- Couples group
- Young adults (20s–30s)
- Young families
- Recovery and support
- Discipleship / mentoring
- Outreach-focused
- No preference
Preferred Meeting Time
8 choices
- Sunday after service
- Monday evening
- Tuesday evening
- Wednesday evening
- Thursday evening
- Friday evening
- Saturday morning
- Flexible
Preferred Meeting Format
4 choices
- In-person (hosted at a home)
- In-person (at the church)
- Virtual / online
- Hybrid (both in-person and online)
Household Size (including yourself)
e.g. 3
Neighborhood or Zip Code
e.g. 94103
What Are You Hoping to Get From a Small Group?
Share your goals, interests, or anything that would help us place you in the right group...
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Life group coordinators
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Preferred Meeting Time” in particular and adapt it to the detail you need.
Cell church leaders
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Preferred Meeting Format” in particular and adapt it to the detail you need.
Connection ministry teams
Replace scattered requests with a consistent starting point. The answers help you understand the work, identify gaps and prepare a follow-up. Review “Household Size (including yourself)” in particular and adapt it to the detail you need.
Campus ministers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Neighborhood or Zip Code” in particular and adapt it to the detail you need.
Online church community managers
For church members who live outside the area or attend entirely online, connecting them to video-based community groups on Zoom or similar platforms.
Bible study organizers
Specific sign-up for men's groups, collecting day-of-week preference, study format (topical vs. book-by-book), and whether they prefer morning or evening meetings.
What's included
Group type and topic preference dropdown
Meeting time preference with specific day options
In-person vs. virtual format preference
Neighborhood or zip code for proximity-based placement
Household size field for host capacity planning
Personal goals long-text field for intentional matching
Instant notifications to your small groups coordinator
How to create a small group sign-up
- 1
Click 'Use this template' to load the small group sign-up form into your formformform account.
- 2
Update the group type dropdown to reflect the actual small groups your church currently offers or plans to launch.
- 3
Adjust the meeting time radio options to match your church's existing group schedule.
- 4
Add specific group names if you want members to request a particular group rather than being placed by a coordinator.
- 5
Set up email notifications to your small groups director or connection pastor.
- 6
Share the link on your church website's 'Get Connected' or 'Community' page, and include it in new member welcome emails.
Best practices for your small group sign-up
Don't overwhelm with group options
if you list 30 group types, people freeze. Limit the dropdown to 10–15 clearly labeled options.
Use zip code or neighborhood for placement, not just schedule
two people with the same free evening but different commutes will have very different experiences of the same group.
Set expectations about placement timeline
tell members in the form description when they can expect to hear back and how placement works.
Follow up personally
a phone call or personal email from the small groups director is far more effective than an automated message for getting people to actually attend their first meeting.
Track unplaced sign-ups
maintain a waitlist for people who couldn't be matched immediately and reach out when new groups form.
Ask about goals, not just preferences
the open-ended goals field often reveals needs that don't fit neatly into a category, helping you form groups that address real felt needs in your congregation.
12 form ideas you can build with this template
Fall Semester Life Group Sign-Up
Launched each August to place congregation members into new or returning small groups for the fall program year.
Young Adults Community Group Form
Targeted at members in their twenties and thirties, with questions about career stage, relationship status, and preferred topics like finances or dating.
Recovery and Support Group Interest Form
A sensitive version for members seeking groups focused on addiction recovery, grief, divorce care, or mental health support.
Men's Bible Study Sign-Up
Specific sign-up for men's groups, collecting day-of-week preference, study format (topical vs. book-by-book), and whether they prefer morning or evening meetings.
Women's Community Group Registration
Tailored for women's groups with questions about life stage (single, married, mother of young children, empty nester) for age-appropriate placement.
Newlywed and Young Couples Group Form
Targets recently married couples for a couples' group covering topics like communication, finances, and building a faith-centered marriage.
Neighborhood-Based Group Finder Form
Uses zip code as the primary placement criterion, matching members with a home group geographically near them to build neighborhood community.
Online Virtual Small Group Sign-Up
For church members who live outside the area or attend entirely online, connecting them to video-based community groups on Zoom or similar platforms.
Parent and Toddler Group Sign-Up
Connects parents of young children with playdate-style groups where faith discussion happens alongside childcare support.
Spanish-Language Group Registration
Sign-up form for native Spanish speakers, ensuring they're matched with groups led in their primary language.
Grief Support Group Enrollment Form
Collects bereavement context and preferred support format for placing members in a GriefShare or similar church-based grief group.
New Member Connection Group Sign-Up
Specifically for people who joined the church in the past six months, placing them in a new member cohort to build friendships quickly.
Frequently asked questions
Can members choose a specific group, or will we assign them?
You can configure the form either way. Add a field listing specific open groups if you want self-selection, or keep it preference-based and have your coordinator make placements manually.
What if we don't have a group that matches someone's preferences?
The goals and interests field often reveals enough common ground to make a workable placement. You can also use unmatched submissions to identify demand and launch new groups around recurring themes.
Can we use this form for an online or hybrid congregation?
Yes. The meeting format field includes virtual and hybrid options, and the neighborhood field can be left optional for congregations that gather primarily online.
How do we handle someone who wants to lead a group, not just join one?
Add a radio or checkbox field asking 'Are you interested in leading or hosting a group?' and route those submissions separately to your group leader development pipeline.
Is this form free?
Yes — formformform is completely free. You can collect unlimited sign-ups with no subscription or setup cost.
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