Build your approved subcontractor list with a professional vetting process. This application captures trade specialty, license numbers, insurance carriers, years in business, references, and project type experience — everything you need to qualify new subs before they set foot on your job site.
A subcontractor application form is the foundation of a healthy vendor management program. Without a consistent intake process, general contractors end up with an informal roster of people they've met at trade shows or received referrals for, with no documented record of their licensing, insurance, or work history. When a project calls for an urgent trade, that informality becomes a liability — both financially and legally, if an unlicensed or uninsured subcontractor causes damage or injury.
A structured application creates a discoverable database. Trade specialty, license number, project type experience, and references are all captured in consistent fields that can be searched and filtered. When a new project requires a certified welder or a contractor with healthcare facility experience, you can query your approved sub list instead of starting from scratch. That speed is a genuine competitive advantage when projects have tight mobilization windows.
formformform makes this process free to deploy and easy to maintain. Share the application URL at trade events, on your website's vendor portal, or directly with subs you meet in the field. Every application lands in your dashboard with a timestamp, and you can export the full list to a spreadsheet for your procurement team's review process.
Captures master electrician license, panel and service amperage experience, and commercial vs. residential ratio for GCs building an electrical vendor list.
Gathers backflow certification, medical gas piping experience, and municipality permit pulling history for plumbing subcontractor qualification.
Records EPA 608 certification, chiller and controls experience, and service territory coverage for HVAC trade applications.
Captures ACI certification, post-tension experience, tilt-up panel history, and crew size for structural concrete subcontractor applications.
Gathers wood vs. metal stud framing experience, multi-story capability, and production framing crew capacity for framing subcontractor vetting.
Records manufacturer certification levels (e.g., GAF Master Elite), roofing system specialties, and hail and wind warranty experience for roofing vendor applications.
Captures lead abatement certification, spray vs. roll capability, AWWA or industrial coating experience, and crew scaling capacity.
Gathers EIFS certification, specialized ceiling system experience, and fire-rated assembly installation history for drywall trade applications.
Records NICET certification level, suppression system specialties (wet pipe, dry pipe, foam), and AHJ relationship history for fire protection trade vetting.
Captures storefront vs. curtain wall experience, structural silicone certification, and high-rise installation history for glazing trade applications.
Gathers licensed civil engineer on staff, erosion control certification, underground utility installation experience, and equipment fleet size for site work vetting.
Records BICSI certification, structured cabling category ratings, AV integration experience, and commissioning capability for low-voltage applications.
Captures spray foam certification, batt and blown-in experience, BPI accreditation, and residential vs. commercial project ratio.
Gathers tuckpointing experience, stone vs. brick specialty, historic preservation credentials, and production rate benchmarks for masonry subcontractor vetting.
Click 'Use this template' to open the subcontractor application in formformform — all fields are ready to customize for your specific trade requirements.
Add a field for general liability coverage amount and workers' compensation policy number if your contract compliance program requires specific coverage minimums.
Customize the 'Types of Work' checklist to reflect the project types your company actually builds — remove sectors you never work in to keep the form focused.
Add a file upload prompt (via a URL field) so applicants can link to their current insurance certificate and license copy.
Configure notifications to alert your procurement or project management team when a new application is submitted.
Publish the form and link it from your company website's 'Work With Us' or 'Vendor Portal' section.
the license number and insurance carrier name on the form are a starting point; always verify the license is current through your state licensing board and require a current certificate of insurance before approval.
three references is the industry standard; fewer gives insufficient signal for a new trade relationship worth thousands or hundreds of thousands of dollars.
as your applicant list grows, use the trade specialty and work type fields to segment your vendor database so you can quickly find the right sub for each project.
even applications you don't immediately need; a sub who applied today may be the right call six months from now when your current vendor is booked.
add a field asking for the applicant's typical single-project revenue range; it helps match project scale to sub capacity and prevents mismatches in scope and bonding.
require approved subs to resubmit license and insurance information each year; licenses expire and insurance lapses, and an annual recertification process keeps your list current.
Start by verifying the license number through your state contractor licensing board and requesting a current certificate of insurance from the carrier listed. Then call at least two of the three references before adding anyone to your approved list.
Add a URL field asking applicants to link to their insurance certificate hosted in Google Drive or Dropbox. You can also add a note requesting they email the document separately.
Yes. formformform is completely free — you can collect unlimited subcontractor applications and manage them all from your dashboard at no cost.
Yes. After publishing, you get a direct link you can include in emails, print as a QR code, or post on a job board. Applicants can fill it out on any device.
All submissions appear in your formformform dashboard. Export them to CSV and open in Excel or Google Sheets to sort by trade specialty, years in business, or project type — then build your internal approval process from there.
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Free forever. No credit card required. Customize everything.
Use this template