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Au Pair Host Family Application Form Template

Welcoming an au pair into your home is a mutual commitment that works best when expectations are clear from the start. This host family application form collects household composition, children's details, expected daily duties, driver's license requirements, accommodation availability, and family lifestyle — giving au pair agencies and candidates the full picture they need to find the right match.

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The starting point

About this template

An au pair host family application form is the foundation of successful cultural exchange childcare. The au pair relationship is unlike hiring a nanny or a babysitter — it's a year-long commitment where another person lives in your home, shares your routines, and becomes part of your family's daily life. Getting the match right requires far more information than a typical childcare inquiry.

More about this template

The most common source of au pair placement failures is a mismatch in expectations — around working hours, privacy, household tasks, language goals, or cultural norms. A thorough application forces families to articulate their expectations clearly before the matching process begins. This protects both sides: au pairs can self-select into families whose lifestyle suits them, and families can attract candidates who genuinely fit their needs.

formformform makes it easy for au pair agencies to collect standardized applications from host families across their network. Share the form link in your agency newsletter, on your website's host family portal, or directly with families who express interest. Every completed application lands in your dashboard instantly, giving you the full family profile you need to begin the matching conversation.

12 fields to make your own12 required in this starting form

Make it fit your workflow.

Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.

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The questions, explained

Fields in this template

Review the starting questions and choices. You can change them in your own copy.

  • Short answerRequired

    Primary Contact Name

    Sarah Johnson

  • Email addressRequired

    Email Address

    sarah@email.com

  • Phone numberRequired

    Phone Number

    (555) 123-4567

  • Short answerRequired

    Home Address

    123 Main St, City, State ZIP

  • NumberRequired

    Number of Children in Your Home

    2

  • Long answerRequired

    Ages, Names, and Brief Description of Each Child

    Please list each child's name, age, and a brief description of their personality, activities, and any special needs: Emma, 4 — energetic and loves crafts Luca, 2 — in the toddler phase, working on language

  • Multiple choiceRequired

    Languages Spoken in Your Home

    8 choices
    • English
    • Spanish
    • Mandarin
    • French
    • German
    • Portuguese
    • Arabic
    • Other
  • Long answerRequired

    Describe the Expected Au Pair Duties

    What will the au pair's daily responsibilities include? Include hours, specific tasks, school runs, activity supervision, cooking for children, housekeeping expectations, etc.

  • Single choiceRequired

    Is a valid driver's license required?

    3 choices
    • Yes, driving is required
    • Preferred but not required
    • No, driving not needed
  • Single choiceRequired

    Do you have a private bedroom available for the au pair?

    2 choices
    • Yes, private room available
    • No, shared accommodation
  • Long answerRequired

    Describe Your Family's Lifestyle and Values

    Tell us about your household routines, values, cultural background, pets, dietary practices, and what home life is like day-to-day. This helps an au pair decide if your family is a good fit for them too.

  • Long answerRequired

    What Are You Looking For in an Au Pair?

    Describe your ideal au pair — personality, experience level, language skills, cultural background, interests, or any other qualities that matter to your family.

Where it fits

Who uses this template

Suggested uses, and why this starting point can help. Adapt the questions to your own process.

Families seeking live-in childcare

Specifically targets families seeking French-speaking au pairs for language immersion, with fields for the family's French proficiency and language goals for children.

Au pair placement agencies

Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Languages Spoken in Your Home” in particular and adapt it to the detail you need.

Dual-income professional households

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Describe the Expected Au Pair Duties” in particular and adapt it to the detail you need.

Families wanting cultural exchange

For families living abroad who want an au pair from their home country to provide cultural continuity and language connection for their children.

Expat families relocating internationally

For families living abroad who want an au pair from their home country to provide cultural continuity and language connection for their children.

Families with multilingual household goals

Specifically targets families seeking French-speaking au pairs for language immersion, with fields for the family's French proficiency and language goals for children.

What's included

Children's ages and descriptions in the applicant's own words
Languages spoken in home with multi-select checkbox
Open-ended duties description for honest expectations
Driver's license requirement toggle
Private room availability question
Family lifestyle and values field for authentic matching
What they're looking for in an au pair field
Instant notification to agency on submission

How to create an au pair host family application form

  1. 1

    Click 'Use this template' to open the au pair host family application in your free formformform account.

  2. 2

    Customize the languages checklist to match the au pair candidates your agency typically works with.

  3. 3

    Add program-specific fields such as the desired au pair's country of origin, preferred program duration, or cultural exchange requirements.

  4. 4

    Set your agency's email for notifications so a matching coordinator is alerted the moment a new host family submits.

  5. 5

    Embed the application on your agency website's host family section or share as a direct link in outreach emails.

  6. 6

    Use the exported submissions to build host family profiles for your matching database.

Best practices for your au pair host family application form

Ask about children's personalities and special needs specifically

a confident au pair may struggle with a child who has significant anxiety or sensory needs without advance preparation.

Require an honest description of duties

families who understate expectations in the application create resentment once the au pair arrives and discovers the real workload.

Ask about private room availability upfront

an au pair without a private room is a significant deterrent for most candidates, and knowing early prevents wasted matching time.

Include the family lifestyle question

au pairs often care as much about the household environment as the job duties, and this question filters for cultural and personality fit.

Collect language goals explicitly

many families host an au pair precisely to expose their children to a second language, and this shapes the matching priorities dramatically.

Review applications for completeness before matching

a vague or one-sided application is a signal worth addressing before introducing the family to au pair candidates.

12 form ideas you can build with this template

French Au Pair Host Family Application

Specifically targets families seeking French-speaking au pairs for language immersion, with fields for the family's French proficiency and language goals for children.

Au Pair Rematch Host Family Application

For families who have experienced a placement disruption and are seeking a replacement au pair mid-year, with a field to describe what went wrong in the previous match.

Single Parent Host Family Application

Tailored for single-parent households, clarifying the support network available, household routines, and the au pair's role as a collaborative partner rather than sole caregiver.

Infant Host Family Au Pair Application

Focused on families with babies under 12 months, emphasizing infant care experience requirements, night duty expectations, and sleep schedule involvement.

Special Needs Child Host Family Application

Asks for detailed information about the child's diagnosis, therapeutic support, IEP or care plan, and the specific training or experience expected of the au pair.

Host Family with Multiple Languages Application

For multilingual households seeking an au pair who can speak to children in a specific language, capturing each family member's primary language and the au pair's target language role.

Farm or Rural Host Family Application

Includes questions about rural lifestyle, farm animals, distance from city amenities, and whether the au pair needs a car for daily life.

Expat Family Au Pair Host Application

For families living abroad who want an au pair from their home country to provide cultural continuity and language connection for their children.

Academic Year Au Pair Host Application

Designed for families whose au pair will also take community college classes, with fields for the family's schedule flexibility around class times and study commitments.

Summer-Only Au Pair Host Family Application

For families seeking a short-term au pair for the summer months only, with clear start and end dates and expectations around family vacation travel.

Host Family for Male Au Pair Application

Specifically welcomes male au pair candidates, with questions about the family's comfort level and children's past experience with male caregivers.

Newborn Host Family Au Pair Application

For families expecting a baby who want an au pair in place from birth, covering newborn care expectations, night feeding assistance, and postpartum family dynamics.

Frequently asked questions

Is this form appropriate for au pair agencies or individual families?

Both. Agencies can use it to standardize their host family intake process, and individual families can use it to organize their requirements before approaching agencies or independent au pair platforms.

What age of children is appropriate for au pair care?

Most au pair programs require families to have at least one child under 12, though specific age requirements vary by country and program. The application captures children's ages so agencies can verify eligibility.

Can I add a question about the au pair's specific country of origin preference?

Yes. Add a short_text or dropdown field asking whether the family has a preferred country of origin — common preferences include France, Germany, Spain, or Brazil for language immersion goals.

How many hours per week does an au pair typically work?

In the U.S., the standard au pair program allows up to 45 hours per week with at least 1.5 days off per week. You can add a number field for expected weekly hours to set clear expectations in the application.

Should families disclose pets in this form?

Yes, strongly recommended. Many au pair candidates have pet allergies or fears that would make placement in a home with animals difficult. You can add a checkbox for pets in the household section.

How long does the au pair host matching process take?

The timeline varies by agency and country of origin, typically ranging from 4–12 weeks. The application form is the first step — having a complete family profile speeds up the matching process significantly.

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