Families hiring a full-time nanny
Specialized for families with a newborn, emphasizing feeding schedules, sleep training familiarity, and safe sleep certifications.
Nanny Position Application Form Template
Hiring a nanny is one of the most important decisions a family makes. This nanny application form gathers everything you need to screen candidates thoroughly — experience level, preferred age groups, duties they're comfortable with, CPR certification, live-in vs. live-out preference, childcare philosophy, and professional references — all before the first interview.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
A nanny application form creates a structured, professional process for one of the most intimate hiring decisions a family will make. Unlike a babysitter who fills in occasionally, a nanny becomes part of the household — which means the screening process needs to go deeper. A well-designed application captures not just credentials but character: how the candidate thinks about discipline, daily routines, and child development.
More about this template
The nanny job market is competitive, and top candidates often apply to multiple families simultaneously. A professional application process signals that your family is organized and serious, which tends to attract higher-quality applicants. It also gives you a written record of every candidate's stated qualifications that you can reference during reference checks and interviews.
formformform lets you publish this nanny application as a link you can share anywhere — on care.com listings, social media posts, or directly via text. Every submission arrives in your dashboard and triggers an email notification, so you can respond quickly to promising candidates and keep your search organized from day one.
14 fields to make your own14 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Full Name
Jane Smith
Email Address
jane@email.com
Phone Number
(555) 123-4567
Current Address
123 Main St, City, State ZIP
Experience Level
4 choices
- Entry Level (0–1 years)
- Intermediate (2–4 years)
- Experienced (5–9 years)
- Highly Experienced (10+ years)
Years of Professional Nanny Experience
4
Preferred Age Group
6 choices
- Newborns (0–3 months)
- Infants (3–12 months)
- Toddlers (1–3 years)
- Preschool (3–5 years)
- School Age (5–12 years)
- All ages
Duties You Are Comfortable With
7 choices
- Infant care
- School pickup and drop-off
- Homework help
- Cooking meals for children
- Light housekeeping
- Overnight care
- Driving children to activities
Live-In or Live-Out?
3 choices
- Live-in
- Live-out
- Open to either
Are you CPR and first aid certified?
4 choices
- Yes, both current
- CPR only
- First aid only
- Neither — willing to obtain
Do you have a valid driver's license?
2 choices
- Yes
- No
Describe Your Childcare Philosophy
How do you approach discipline, learning, and daily routines? What makes you a great nanny?
Professional Reference 1 — Name and Phone
The Johnson Family, (555) 234-5678
Professional Reference 2 — Name and Phone
The Patel Family, (555) 345-6789
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Dual-income households
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Years of Professional Nanny Experience” in particular and adapt it to the detail you need.
Parents of multiple children
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Preferred Age Group” in particular and adapt it to the detail you need.
Families with infants or special needs children
Specialized for families with a newborn, emphasizing feeding schedules, sleep training familiarity, and safe sleep certifications.
Nanny agencies and placement services
Used by placement agencies to intake nanny candidates into their roster, capturing placement preferences and availability for agency matching.
Families seeking a live-in nanny
Specialized for families with a newborn, emphasizing feeding schedules, sleep training familiarity, and safe sleep certifications.
What's included
Experience level dropdown with specific year ranges
Preferred age group selection
Duty checklist including infant care, driving, and overnight
Live-in vs. live-out preference
CPR and first aid certification status
Driver's license verification
Open-ended childcare philosophy question
Two professional reference fields
How to create a nanny position application form
- 1
Click 'Use this template' to start with this nanny application pre-built in your formformform account.
- 2
Customize the duty checklist to match your household's specific needs — add pet care, bilingual expectations, or meal planning if relevant.
- 3
Add a field for the candidate's expected weekly salary range if you want to filter by compensation expectations upfront.
- 4
Set your email notification so you're alerted the moment a new application arrives.
- 5
Post the form link on nanny hiring platforms, neighborhood social media groups, or your personal network.
- 6
Download or export submissions to a spreadsheet for easy candidate comparison.
Best practices for your nanny position application form
Ask about childcare philosophy early
a mismatch in values around screen time, discipline, or routines is harder to fix than a missing skill.
Specify live-in vs. live-out in the application
this is a deal-breaker for most candidates and weeds out mismatches before an interview.
Request professional family references specifically
references from friends or relatives don't tell you how someone performs in a childcare role.
Include your preferred age group clearly
an experienced infant specialist may not have the energy or skills for a high-energy 9-year-old.
Ask about driver's license even if you don't need driving now
school pickup, activities, and emergencies often require a licensed driver.
Follow up within 48 hours
top nanny candidates receive multiple offers quickly, and a slow response signals disorganization.
13 form ideas you can build with this template
Full-Time Nanny Application for Infant Family
Specialized for families with a newborn, emphasizing feeding schedules, sleep training familiarity, and safe sleep certifications.
Part-Time Nanny Application for After-School Care
Focuses on school pickup, homework help, and after-school activity supervision for families needing 2–6pm weekday coverage.
Nanny-Housekeeper Combo Application
Adds a housekeeping duties section including laundry, meal prep, and household organization expectations alongside childcare responsibilities.
Bilingual Nanny Application
Specifically recruits a nanny who will speak a target language exclusively with the children to support bilingual language development.
Live-In Nanny Application
Covers private accommodation details, schedule boundaries, meals included, and expectations for time off within a live-in arrangement.
Nanny for Special Needs Child Application
Screens for experience with specific diagnoses, IEP familiarity, therapy routine support, and adaptive communication skills.
Nanny Share Application for Two Families
Vets candidates for comfort managing children from two different households simultaneously in a cost-sharing arrangement.
Summer Nanny Application
Targets candidates for a 10-week summer contract covering day camps, outdoor activities, and vacation travel with the family.
Traveling Nanny Application
Focuses on passport status, travel experience, flexibility for international trips, and comfort managing children in unfamiliar environments.
Overnight Nanny Application
Screens candidates for night shift care with emphasis on infant sleep support, overnight routines, and the ability to respond calmly to nighttime needs.
Nanny for Multiples Application
Asks specifically about experience managing twins or triplets, including simultaneous feeding, nap synchronization, and safe supervision of multiple crawlers.
Nanny Agency Applicant Screening Form
Used by placement agencies to intake nanny candidates into their roster, capturing placement preferences and availability for agency matching.
Emergency Backup Nanny Application
Builds a roster of on-call nannies who can step in on short notice when regular childcare falls through.
Frequently asked questions
What's the difference between a nanny application and a babysitter application?
A nanny application is more comprehensive because nannies typically work full-time, ongoing roles with greater responsibility. It covers childcare philosophy, duty expectations, live-in arrangements, and professional references — things that matter less for occasional babysitting.
Can I use this form for a nanny share arrangement?
Yes. You can add a field explaining the nanny share setup and ask candidates if they have experience caring for children from multiple families simultaneously.
How do I collect proof of certifications through the form?
You can add a file upload field to let candidates attach a copy of their CPR certification card. Alternatively, note in the instructions that you'll request copies during the interview.
Is this form secure enough for collecting personal information?
formformform uses HTTPS encryption for all form submissions. For sensitive background checks, use a dedicated third-party screening service after collecting initial application data.
Can multiple family members view the submitted applications?
Yes. You can share your formformform dashboard access with a co-parent or partner so you can both review and discuss applications together.
How many references should I require?
Two professional family references is the minimum. Ideally both should be from families the candidate has worked for within the last three years — ask for full contact information so you can actually call them.
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