Daycare Enrollment Form Template

Enrolling a child in daycare or preschool means capturing the rhythms of their day — feeding, napping, comfort items — alongside the safety information you need to keep them healthy. This template covers all of it: program type, schedule, allergies, custody arrangements, immunizations, and the authorized pickup list every center needs to keep on file.

Use this template

Last updated 21 August 2026

Fields in this template

Child's Full Namerequired
Nickname or Preferred Name
Date of Birthrequired
Gender
Male · Female · Non-binary · Prefer not to say
Program / Age Grouprequired
Infant (0-12 months) · Toddler (1-2 years) · Preschool (3-4 years) · Pre-K (4-5 years) · Drop-in / Hourly
Schedulerequired
Full-time (5 days) · Part-time (3 days) · Half-day · Drop-in
Parent / Guardian 1 — Namerequired
Parent 1 Emailrequired
Parent 1 Phonerequired
Parent 1 Workplace
Parent / Guardian 2 — Name
Parent 2 Email
Parent 2 Phone
Home Addressrequired
Custody Arrangement (if applicable)
Toilet Training Status
Not yet started · In progress · Fully trained
Nap Routine
Feeding Notesrequired
Comfort Items
Allergiesrequired
Medical Conditions or Medications
Pediatrician Name
Pediatrician Phone
Immunizationsrequired
I confirm immunizations are up to date and I will provide records on request
Authorized Pickup Listrequired
Emergency Contact (other than parents)required
Emergency Contact Phonerequired

Who uses this template

Daycare centersPreschoolsHome-based childcare providersMother's Day Out programsChurch preschoolsCooperative preschoolsDrop-in childcarePre-K programs

About this template

A daycare enrollment form is the most detailed registration form most parents will ever fill out. Childcare providers need to know everything about a young child's day to keep them safe and comfortable: when they nap, what they eat, what calms them down when they're upset, who is allowed to pick them up, and what to do in a medical emergency. The form is the foundation for trust between provider and parent.

This template captures the operational reality of running a licensed childcare program. The age program selector routes infants, toddlers, preschoolers, and Pre-K students into the right room or curriculum. The schedule field handles full-time, part-time, half-day, and drop-in care. Care routine fields — toilet training, naps, feeding, comfort items — give the daily caregivers what they need to keep a child's home routine going at the center. Health fields capture allergies, medications, and pediatrician info that the center may need in an urgent situation. And the authorized pickup list — the single most important safety field on a childcare form — is required by default, because no center should ever have to guess whether the person at the door is allowed to take a child home.

formformform gives small daycares, in-home providers, and church preschools a free way to handle enrollment without buying a childcare management system. The form embeds on your website, parents can fill it out from their phone in five minutes, and you get every enrollment in your inbox immediately. There are no per-child fees, no submission caps, and no software subscriptions to renew. For small providers operating on thin margins, that matters.

12 form ideas you can build with this template

Infant Daycare Enrollment Form

Captures feeding schedule, formula vs. breastmilk, and sleep position for licensed infant care centers.

Toddler Daycare Enrollment Form

Collects nap routine, comfort item list, and toilet-training status for ages 1-3 daycare programs.

Preschool Enrollment Form

Records prior childcare experience, social-skill notes, and full-day vs. half-day choice for ages 3-5 preschool.

Pre-K Enrollment Form

Captures kindergarten-readiness goals, language spoken at home, and IEP status for school-readiness Pre-K programs.

Home-Based Daycare Enrollment Form

Collects parent work schedule, sibling discount eligibility, and outdoor-play consent for in-home licensed providers.

Church Preschool Enrollment Form

Records family church affiliation, scripture-memory program consent, and volunteer hour expectation for parish preschools.

Cooperative Preschool Enrollment Form

Captures parent volunteer commitment, classroom workday assignment, and committee preference for parent co-ops.

Bilingual Preschool Enrollment Form

Collects target second language, home-language exposure, and immersion-track interest for dual-language preschools.

Montessori Preschool Enrollment Form

Records prior Montessori exposure, work-period readiness, and three-year cycle commitment for AMI/AMS preschools.

Mother's Day Out Enrollment Form

Captures attending day choice, age, and emergency contact for part-time church drop-off programs.

Drop-In Childcare Enrollment Form

Collects allergy list, parent ID acknowledgment, and emergency authorization for hourly drop-in centers.

Special Needs Preschool Enrollment Form

Records developmental-eval results, related services, and 1:1 aide need for inclusive preschools.

What's included

Child info, age program, and schedule selector

Two parent/guardian contact sections

Custody arrangement field for shared-custody families

Toilet training, nap, and feeding routine fields

Comfort items capture for transition support

Allergies, medical, and pediatrician contact

Immunization confirmation checkbox

Authorized pickup list — required by default

How to create a daycare enrollment form

1
Click "Use this template" to clone this daycare enrollment form into your formformform account.
2
Update the program/age group options to match what your center offers — remove infant care if you don't accept babies, for example.
3
Adjust the schedule field to match your hours — full-day only, half-day options, or drop-in.
4
Customize the immunization acknowledgment to match your state's licensing requirements.
5
Set notifications to forward to your director or office coordinator.
6
Publish and embed on your enrollment page, and share the link with families on your waitlist.

Best practices for your daycare enrollment form

Keep the authorized pickup list required

it's the most important safety field on the form, and parents will appreciate that you take pickup security seriously.

Capture custody arrangements explicitly

for shared-custody families, knowing the schedule and any restrictions up front prevents serious problems later.

Ask about comfort items

knowing a child's favorite blanket or stuffed animal helps caregivers ease the transition during the first week.

Make allergies required, not optional

even "none" is useful because it confirms the parent answered the question.

Follow up for immunization records

the form captures parent acknowledgment, but your state likely requires you to have the actual records on file before the child's first day.

Send a welcome packet by email

once enrolled, send parents the daily schedule, what to bring, and a tour invitation to make the first day easier.

Frequently asked questions

Is this daycare enrollment form really free?

Yes, completely free with unlimited enrollments. There are no per-child fees and no submission caps.

Can I collect daycare tuition through this form?

formformform doesn't process payment inside the form. Most centers handle tuition through monthly auto-pay, ACH, or invoicing — and use this form purely for enrollment data.

How do I handle immunization records?

Parents can send the record itself, not just acknowledge it. Add an Upload field in the editor and the immunization record arrives with the enrollment, up to 2 MB per file, which often replaces the separate email thread entirely. Keep the checkbox as the parent's on-form acknowledgment either way — some centers will still prefer records at the in-person tour or through a licensing portal, and that works fine alongside the upload.

Can I customize this for an in-home daycare?

Yes. The same fields apply whether you're a center or an in-home provider. You can simplify the form by removing the second parent section if most of your families are single-parent.

Is the data secure?

Submissions are stored privately in your formformform dashboard, only accessible to you and team members you invite. Treat childcare enrollment data with the same confidentiality you'd treat any sensitive family record.

Will I get notified when a family enrolls?

Yes. You receive an instant email notification with the full enrollment details so you can begin the licensing paperwork and schedule a parent tour.