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Daycare Enrollment Form Template

Enrolling a child in daycare or preschool means capturing the rhythms of their day — feeding, napping, comfort items — alongside the safety information you need to keep them healthy. This template covers all of it: program type, schedule, allergies, custody arrangements, immunizations, and the authorized pickup list every center needs to keep on file.

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Free for non-commercial projects, with unlimited forms and responses.

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The starting point

About this template

A daycare enrollment form is the most detailed registration form most parents will ever fill out. Childcare providers need to know everything about a young child's day to keep them safe and comfortable: when they nap, what they eat, what calms them down when they're upset, who is allowed to pick them up, and what to do in a medical emergency. The form is the foundation for trust between provider and parent.

More about this template

This template captures the operational reality of running a licensed childcare program. The age program selector routes infants, toddlers, preschoolers, and Pre-K students into the right room or curriculum. The schedule field handles full-time, part-time, half-day, and drop-in care. Care routine fields — toilet training, naps, feeding, comfort items — give the daily caregivers what they need to keep a child's home routine going at the center. Health fields capture allergies, medications, and pediatrician info that the center may need in an urgent situation. And the authorized pickup list — the single most important safety field on a childcare form — is required by default, because no center should ever have to guess whether the person at the door is allowed to take a child home.

formformform gives small daycares, in-home providers, and church preschools a free way to handle enrollment without buying a childcare management system. The form embeds on your website, parents can fill it out from their phone in five minutes, and you get every enrollment in your inbox immediately. There are no per-child fees, no submission caps, and no software subscriptions to renew. For small providers operating on thin margins, that matters.

27 fields to make your own14 required in this starting form

Make it fit your workflow.

Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.

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The questions, explained

Fields in this template

Review the starting questions and choices. You can change them in your own copy.

  • Short answerRequired

    Child's Full Name

    First Middle Last

  • Short answerOptional

    Nickname or Preferred Name

    What you call them at home

  • DateRequired

    Date of Birth

  • Single choiceOptional

    Gender

    4 choices
    • Male
    • Female
    • Non-binary
    • Prefer not to say
  • DropdownRequired

    Program / Age Group

    5 choices
    • Infant (0-12 months)
    • Toddler (1-2 years)
    • Preschool (3-4 years)
    • Pre-K (4-5 years)
    • Drop-in / Hourly
  • Single choiceRequired

    Schedule

    4 choices
    • Full-time (5 days)
    • Part-time (3 days)
    • Half-day
    • Drop-in
  • Short answerRequired

    Parent / Guardian 1 — Name

  • Email addressRequired

    Parent 1 Email

  • Phone numberRequired

    Parent 1 Phone

  • Short answerOptional

    Parent 1 Workplace

    Optional

  • Short answerOptional

    Parent / Guardian 2 — Name

  • Email addressOptional

    Parent 2 Email

  • Phone numberOptional

    Parent 2 Phone

  • Long answerRequired

    Home Address

    Street, City, State, ZIP

  • Long answerOptional

    Custody Arrangement (if applicable)

    Note any custody or pickup restrictions we should know about.

  • Single choiceOptional

    Toilet Training Status

    3 choices
    • Not yet started
    • In progress
    • Fully trained
  • Long answerOptional

    Nap Routine

    Naps once / twice a day, comfort items, sleep cues

  • Long answerRequired

    Feeding Notes

    Bottle/formula schedule, finger foods, dietary restrictions, allergies

  • Long answerOptional

    Comfort Items

    Favorite blanket, stuffed animal, pacifier, etc.

  • Long answerRequired

    Allergies

    Food, medication, environmental allergies, or write None

  • Long answerOptional

    Medical Conditions or Medications

    Asthma, eczema, prescription meds, etc.

  • Short answerOptional

    Pediatrician Name

  • Phone numberOptional

    Pediatrician Phone

  • Multiple choiceRequired

    Immunizations

    1 choices
    • I confirm immunizations are up to date and I will provide records on request
  • Long answerRequired

    Authorized Pickup List

    Names and relationships of every adult authorized to pick up your child.

  • Short answerRequired

    Emergency Contact (other than parents)

  • Phone numberRequired

    Emergency Contact Phone

Where it fits

Who uses this template

Suggested uses, and why this starting point can help. Adapt the questions to your own process.

Daycare centers

Captures feeding schedule, formula vs. breastmilk, and sleep position for licensed infant care centers.

Preschools

Give participants a clear set of questions and keep the information together, making it easier to prepare, respond and follow up. Review “Gender” in particular and adapt it to the detail you need.

Home-based childcare providers

Collects parent work schedule, sibling discount eligibility, and outdoor-play consent for in-home licensed providers.

Mother's Day Out programs

Captures attending day choice, age, and emergency contact for part-time church drop-off programs.

Church preschools

Records family church affiliation, scripture-memory program consent, and volunteer hour expectation for parish preschools.

Cooperative preschools

Give participants a clear set of questions and keep the information together, making it easier to prepare, respond and follow up. Review “Custody Arrangement (if applicable)” in particular and adapt it to the detail you need.

Drop-in childcare

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Toilet Training Status” in particular and adapt it to the detail you need.

Pre-K programs

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Nap Routine” in particular and adapt it to the detail you need.

What's included

Child info, age program, and schedule selector
Two parent/guardian contact sections
Custody arrangement field for shared-custody families
Toilet training, nap, and feeding routine fields
Comfort items capture for transition support
Allergies, medical, and pediatrician contact
Immunization confirmation checkbox
Authorized pickup list — required by default

How to create a daycare enrollment form

  1. 1

    Click "Use this template" to clone this daycare enrollment form into your formformform account.

  2. 2

    Update the program/age group options to match what your center offers — remove infant care if you don't accept babies, for example.

  3. 3

    Adjust the schedule field to match your hours — full-day only, half-day options, or drop-in.

  4. 4

    Customize the immunization acknowledgment to match your state's licensing requirements.

  5. 5

    Set notifications to forward to your director or office coordinator.

  6. 6

    Publish and embed on your enrollment page, and share the link with families on your waitlist.

Best practices for your daycare enrollment form

Keep the authorized pickup list required

it's the most important safety field on the form, and parents will appreciate that you take pickup security seriously.

Capture custody arrangements explicitly

for shared-custody families, knowing the schedule and any restrictions up front prevents serious problems later.

Ask about comfort items

knowing a child's favorite blanket or stuffed animal helps caregivers ease the transition during the first week.

Make allergies required, not optional

even "none" is useful because it confirms the parent answered the question.

Follow up for immunization records

the form captures parent acknowledgment, but your state likely requires you to have the actual records on file before the child's first day.

Send a welcome packet by email

once enrolled, send parents the daily schedule, what to bring, and a tour invitation to make the first day easier.

12 form ideas you can build with this template

Infant Daycare Enrollment Form

Captures feeding schedule, formula vs. breastmilk, and sleep position for licensed infant care centers.

Toddler Daycare Enrollment Form

Collects nap routine, comfort item list, and toilet-training status for ages 1-3 daycare programs.

Preschool Enrollment Form

Records prior childcare experience, social-skill notes, and full-day vs. half-day choice for ages 3-5 preschool.

Pre-K Enrollment Form

Captures kindergarten-readiness goals, language spoken at home, and IEP status for school-readiness Pre-K programs.

Home-Based Daycare Enrollment Form

Collects parent work schedule, sibling discount eligibility, and outdoor-play consent for in-home licensed providers.

Church Preschool Enrollment Form

Records family church affiliation, scripture-memory program consent, and volunteer hour expectation for parish preschools.

Cooperative Preschool Enrollment Form

Captures parent volunteer commitment, classroom workday assignment, and committee preference for parent co-ops.

Bilingual Preschool Enrollment Form

Collects target second language, home-language exposure, and immersion-track interest for dual-language preschools.

Montessori Preschool Enrollment Form

Records prior Montessori exposure, work-period readiness, and three-year cycle commitment for AMI/AMS preschools.

Mother's Day Out Enrollment Form

Captures attending day choice, age, and emergency contact for part-time church drop-off programs.

Drop-In Childcare Enrollment Form

Collects allergy list, parent ID acknowledgment, and emergency authorization for hourly drop-in centers.

Special Needs Preschool Enrollment Form

Records developmental-eval results, related services, and 1:1 aide need for inclusive preschools.

Frequently asked questions

Is this daycare enrollment form really free?

Yes, completely free with unlimited enrollments. There are no per-child fees and no submission caps.

Can I collect daycare tuition through this form?

formformform doesn't process payment inside the form. Most centers handle tuition through monthly auto-pay, ACH, or invoicing — and use this form purely for enrollment data.

How do I handle immunization records?

Parents can send the record itself, not just acknowledge it. Add an Upload field in the editor and the immunization record arrives with the enrollment, up to 2 MB per file, which often replaces the separate email thread entirely. Keep the checkbox as the parent's on-form acknowledgment either way — some centers will still prefer records at the in-person tour or through a licensing portal, and that works fine alongside the upload.

Can I customize this for an in-home daycare?

Yes. The same fields apply whether you're a center or an in-home provider. You can simplify the form by removing the second parent section if most of your families are single-parent.

Is the data secure?

Submissions are stored privately in your formformform dashboard, only accessible to you and team members you invite. Treat childcare enrollment data with the same confidentiality you'd treat any sensitive family record.

Will I get notified when a family enrolls?

Yes. You receive an instant email notification with the full enrollment details so you can begin the licensing paperwork and schedule a parent tour.

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