Replace the paper sign-in sheet with a professional digital form. This open house sign-in template captures visitor contact details, pre-approval status, agent representation, buying timeline, and first impressions — giving listing agents everything they need to follow up with qualified buyers within hours of the event ending.
Free for non-commercial projects, with unlimited forms and responses.
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The open house sign-in sheet has been a staple of real estate for decades — but the paper version creates real problems. Handwriting is illegible, emails get transcribed incorrectly, and the list has to be manually entered into a CRM after the event. A digital open house sign-in form solves all three problems at once.
This template captures the same contact information as a paper sheet, but adds the qualifying questions that turn a sign-in list into a lead list. Pre-approval status tells you who can actually close. Agent representation status tells you whether you can market directly to this visitor or must go through their buyer's agent. Purchase timeline tells you how urgently to follow up. Together, these four questions let you prioritize your follow-up calls and texts the afternoon the open house ends, rather than treating every name on the list equally.
formformform works on any device, so you can set up a tablet at the front door, pull up the link on your phone for visitors to tap through, or share a QR code on a card at the entry table. Every submission goes directly to your inbox in real time, so you always know who came through — even if you were busy giving a tour when they signed in.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Alex Thompson
alex@email.com
(555) 123-4567
What did you love? What questions do you have for the agent?
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Are you currently pre-approved for a mortgage?” in particular and adapt it to the detail you need.
Designed for agent-only open houses, capturing the attending agent's name, brokerage, and whether they have a buyer currently looking in this price range.
Replace scattered requests with a consistent starting point. The answers help you understand the work, identify gaps and prepare a follow-up. Review “How soon are you looking to buy?” in particular and adapt it to the detail you need.
Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “How did you hear about this open house?” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “What's your overall impression of the property?” in particular and adapt it to the detail you need.
Helps FSBO sellers capture visitor contact information and gauge interest without a listing agent present, with follow-up permission included.
Click "Use this template" to open the Open House Sign-In Form in formformform.
Update the form title and intro paragraph with the property address and open house date.
Adjust the "How did you hear about this open house" dropdown to include any marketing channels specific to this listing.
Set your notification email to receive real-time alerts as visitors sign in during the event.
Pull up the form on a tablet or print a QR code to display at the entry table — visitors can sign in on their own device or yours.
After the open house, export the submissions to CSV or copy contact details into your CRM for follow-up.
knowing whether a visitor has a buyer's agent changes your follow-up strategy entirely; unrepresented buyers are leads you can work directly, while represented buyers require coordinating with their agent.
open houses are busy and visitors are moving quickly; five to seven questions is the maximum before abandonment rate climbs; this template is already optimized for fast completion.
placing a tablet at the entry table with the form pre-loaded creates a natural sign-in moment; visitors expect to sign in and are more likely to complete a short digital form than write on a clipboard.
the window for a meaningful follow-up is narrow; send a personalized email or text the night of the open house while visitors' impressions of the property are fresh.
the "overall impression" field gives you immediate feedback on how the property is landing; if 8 of 10 visitors say "not the right fit," that's pricing or staging intelligence.
rather than reusing a generic form, create a copy for each property and update the title with the address; this keeps your submissions organized by listing and makes CRM import cleaner.
Standard digital sign-in for single-family home showings, capturing buyer contact details and purchasing intent for post-event follow-up.
Includes HOA fee awareness and pet policy interest questions specific to condo buyers evaluating building lifestyle fit.
Captures interest level in specific floor plans, move-in timeline, and lot preference for buyers touring a builder's model home.
Designed for agent-only open houses, capturing the attending agent's name, brokerage, and whether they have a buyer currently looking in this price range.
Includes a net worth or cash availability qualifier and invites high-end buyers to request a private showing after the event.
Captures investor type (fix-and-flip vs. buy-and-hold), portfolio size, and financing method for rental property showings.
Records business name, industry, square footage needs, and lease timeline for prospective commercial tenants touring an available space.
Used during showings of raw land or lots, collecting intended use, acreage requirements, and development timeline from prospective buyers.
Helps FSBO sellers capture visitor contact information and gauge interest without a listing agent present, with follow-up permission included.
Records attendees at pre-auction property walkthroughs and captures whether they plan to bid at the auction event.
Collects visitor name, contact, relationship to potential resident, and timeline for move-in consideration at 55+ or assisted living communities.
Pre-registers attendees for a live virtual tour, capturing contact details and questions they'd like addressed during the video walkthrough.
Open the form link on a tablet or laptop and place it at the entry table. Visitors can type their information directly, or you can share a QR code they scan with their phone to fill out on their own device.
Yes. formformform sends an email notification each time someone submits the form, so you know in real time how many visitors have signed in even while you're giving a tour.
Yes. You can export all submissions to a CSV file from your formformform dashboard and import the contact list into any CRM, including Salesforce, Follow Up Boss, KVCore, or a simple spreadsheet.
That's a judgment call based on your style. Most agents ask visitors to sign in as a courtesy and don't make it mandatory. The form is designed to feel easy and quick, which encourages completion without pressure.
Yes, and we recommend it. Create a copy of this template for each property and rename it with the address. This keeps submissions organized by listing and makes follow-up and record-keeping much easier.
You can add additional questions — price opinion, favorite feature, any concerns — to gather more detailed feedback. Just keep the total form under 10 questions to avoid slowing down the sign-in flow.
Capture buyer and seller leads with property type, budget, and timeline.
Capture buyer preferences, budget, and timeline to match clients with the right properties.
Take appointment requests with date, time, service type, and reason.
Screen tenants on identity, occupants, income, tenancy history and consent.
Let interested buyers request property showings with their schedule and buyer status.
Let property owners request professional appraisals with all relevant details upfront.
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Free for non-commercial projects, with unlimited forms and responses.
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