Rental Application Form Template

Yes. Unlimited applications, no per-application fee, no trial period and no credit card required. That's the main practical difference from property management software, which typically charges per application or per unit.

Not on the template as generated, but yes in the product. formformform's editor has a File Upload field — 2 MB per file, encrypted on encrypted forms — it simply isn't part of the template generator's field set, so this template collects a link to a document folder instead. Clone the template and add an Upload field from the editor palette if you'd rather receive the files themselves, and turn on end-to-end encryption for the form before you do.

Because most landlords don't use it. A tenancy needs to know an applicant is of legal age, which the checkbox above it confirms; a full date of birth is only genuinely needed when you order a screening check at application stage. Age is a protected characteristic in most fair-housing regimes, so the field ships optional and you turn it back on if your screening provider requires it.

Anything that reveals a protected characteristic — race, colour, religion, national origin, sex, familial status, disability, and age beyond confirming legal adulthood. That includes indirect versions: asking how many children will live in the unit, asking about a disability behind a request for an assistance animal, or asking where someone was born. This template asks for a total occupant count and the names of adult occupants precisely so you never have to ask about children, and protected characteristics appear nowhere on it. Specific rules vary by jurisdiction, so check yours.

The form captures the applicant's authorisation; the check itself runs through a screening service such as TransUnion SmartMove, Experian RentBureau or RentPrep. Use the consent on this form as your written authorisation, and have the wording reviewed locally — authorisation language is set by law and varies by state and country.

Carefully, if at all. The question ships optional and non-specific for a reason: a number of jurisdictions restrict eviction and criminal-history questions, some prohibit them before a conditional offer, and some bar them outright. Check your local rules, and delete the field where it isn't allowed rather than leaving it on the form.

Each adult applicant should submit their own copy of this form, so everyone answers for themselves and gives their own screening consent. A guarantor is a different respondent again — they take on liability without living at the property — so send them formformform's Rental Guarantor Application Form rather than adding them to this one.

Yes. Duplicate the template per property so each copy carries the right address, rent and criteria, or keep one form and add a field naming the unit so applications arrive sorted by listing.

It's a structure, not a compliant document. Rental application law varies by state, province and country — particularly the consent language, eviction-history questions and what you may ask about occupants. Review your version with a local real estate attorney before you use it, especially the consent section.

Every form is hosted in the EU with TLS in transit and AES-256 encryption at rest, and only your account can read the submissions. You can also turn on optional end-to-end encryption for your own copy, which seals each answer in the applicant's browser to your key before it's stored. Beyond the technology: decide a retention period for applications you turn down, say so on the form, and actually delete them.