Qualify commercial leasing prospects before investing time in a property tour. This inquiry form captures the business type, space requirements, preferred submarket, lease term, target move-in date, and budget — everything a commercial leasing agent or landlord needs to match tenants with available inventory and move deals forward faster.
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Commercial lease inquiries are high-value leads that deserve a structured intake process. A business looking for 5,000 square feet of flex space in a specific submarket is a very different prospect from one seeking a small retail storefront downtown — and knowing the difference before you pick up the phone changes how you pitch available properties and invest your time.
This commercial lease inquiry form captures the details that matter most to leasing professionals: space type, industry, square footage, lease term preference, move-in timeline, preferred location, and budget. The special requirements checklist — covering loading docks, 24/7 access, kitchen ventilation, signage rights, and more — surfaces deal requirements that might disqualify certain properties immediately, saving everyone time.
formformform lets you embed this form on your property's dedicated leasing page, your brokerage's website, or individual property listing pages. Every submission arrives in your inbox instantly with all the qualifying details, so you can prioritize follow-up based on fit rather than first-come-first-served.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Sarah Williams
Williams & Co. LLC
sarah@williamsco.com
(555) 123-4567
https://www.yourcompany.com
e.g., Downtown, Midtown, Westside Business Park
Specific property in mind, special buildout needs, or any other details.
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Company Website (optional)” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Type of Commercial Space Needed” in particular and adapt it to the detail you need.
Targets businesses seeking dedicated office space, collecting headcount, private office vs. open plan preference, and meeting room requirements.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Square Footage Needed” in particular and adapt it to the detail you need.
Replace scattered requests with a consistent starting point. The answers help you understand the work, identify gaps and prepare a follow-up. Review “Preferred Lease Term” in particular and adapt it to the detail you need.
Targets businesses seeking dedicated office space, collecting headcount, private office vs. open plan preference, and meeting room requirements.
Focuses on outdoor play space, licensing requirements, kitchen needs, and proximity to residential areas for childcare operators.
Click "Use this template" to start with the Commercial Lease Inquiry Form in formformform.
Customize the space type dropdown to reflect the asset classes in your portfolio (e.g., remove restaurant if your building doesn't support F&B tenants).
Update the preferred location field description to reference the submarkets or business parks you serve.
Adjust the square footage ranges and budget tiers to match your specific inventory.
Set your notification email so inquiries reach your leasing team or broker immediately.
Embed the form on your property website, leasing brochure QR code landing page, or CoStar and LoopNet listing pages.
a quick look at a prospect's website before the call tells you more about their space needs, culture, and stability than any single form question; it's worth including even though it's optional.
commercial tenants are often cagey about budget, so make it optional but include it; even a "prefer not to say" selection tells you the prospect is sensitive about disclosing budget and lets you adjust your approach.
a company that needs space in 30 days has a different conversation than one planning 18 months out; the urgency changes which available properties to present first.
knowing the industry helps you anticipate buildout needs, parking requirements, and zoning questions before the first call; a medical tenant will need very different infrastructure than a tech company.
loading docks, hood ventilation for restaurants, and fiber infrastructure are all deal-breakers if the building doesn't have them; surfacing these early prevents wasted tours.
commercial tenants are often evaluating multiple markets and properties simultaneously; a fast, informed response signals professionalism and seriousness.
Targets businesses seeking dedicated office space, collecting headcount, private office vs. open plan preference, and meeting room requirements.
Designed for retailers seeking storefront space, capturing daily foot traffic requirements, frontage needs, and proximity to anchor tenants.
Focuses on restaurant-specific needs: hood ventilation, grease trap access, seating capacity, liquor license zoning, and outdoor dining potential.
Collects medical specialty, patient volume, ADA requirements, and proximity to hospital or urgent care as qualifying criteria.
Captures clear height requirements, dock door count, power specifications, and yard or outdoor storage needs for industrial tenants.
Allows businesses to inquire about dedicated desks, private offices, or team suites in a coworking environment with member amenity preferences.
Short-term leasing inquiry for brands seeking temporary retail activations, collecting duration, required square footage, and event timeline.
For businesses that need a combination of office and warehouse space, collecting the split ratio and move-in timeline.
Captures the number of stations or treatment rooms needed, plumbing requirements, and client parking preferences for salon or spa tenants.
Focuses on outdoor play space, licensing requirements, kitchen needs, and proximity to residential areas for childcare operators.
Targets fast-growing startups with questions about short lease flexibility, expansion clauses, and broadband infrastructure requirements.
Collects information from government agencies or nonprofits seeking office space with specific accessibility, security, and public-access requirements.
Yes. The space type dropdown includes office, retail, restaurant, medical, warehouse, industrial, and flex space options. You can customize the list to match exactly the asset types you lease.
formformform sends an instant email notification with the full submission details every time a prospect submits the form. You can also view all inquiries in your dashboard.
Absolutely. Every formformform form comes with an embed code that works on any website, plus a shareable direct link for listing platforms and marketing materials.
Yes. You can add a dropdown letting prospects select a specific property or building from your portfolio, or add any other fields relevant to your leasing process.
You can create separate forms per property with different notification email addresses, or use a single form with a property dropdown and route manually based on the submission.
You can add additional contact fields to the form. Many commercial leasing agents add a second contact name/email for the broker representing the tenant, if applicable.
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For the guarantor: identity, income, existing guarantees and a plain declaration.
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