Reunion Registration Form Template

Plan a reunion weekend without the email chaos. This template handles classmates, family branches, and military units alike — captures guest counts, event RSVPs, meal choices, and the "where are you now" updates that make the reunion booklet special.

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Fields in this template

Full Namerequired
Maiden / Former Name
Email Addressrequired
Phone Number
Class Year / Family Branch / Unitrequired
Current City & State
Will your spouse or partner attend?
Yes · No
Spouse / Partner Name
Number of Children / Additional Guests Attending
Names and Ages of Children
Which events will you attend?
Friday Night Welcome Mixer · Saturday Group Photo · Saturday Dinner & Dancing · Sunday Farewell Brunch · Memorial Service / Tribute
Saturday Dinner Meal Choice
Chicken · Beef · Fish · Vegetarian · Vegan · Children's Plate
Dietary Restrictions or Allergies
Where Are You Now?
In Memory Of
Are you willing to volunteer to help with the reunion?
Yes · No · Maybe — tell me more

Who uses this template

Class reunion committeesFamily reunion organizersMilitary unit veteransSorority and fraternity alumniCamp alumniWorkplace reunion plannersReunion planning servicesAlumni associations

About this template

A reunion is one of the rare events where the registration form does more than logistics — it builds the reunion experience itself. The "where are you now?" updates become the reunion booklet. The in-memory-of submissions become the tribute slideshow. The volunteer responses become the planning committee for next year. A good reunion form captures all of that in one submission so the planning committee isn't chasing down a half-dozen separate emails.

This template was built to handle the three most common reunion types — class reunions (high school and college), family reunions, and military unit reunions — with one shared structure. The class year / family branch / unit field flexes for any of them. Guest capture is granular because reunion meal counts matter and "plus a few" doesn't help your caterer. The "Where Are You Now" field is open-ended on purpose: it's the source material for the reunion booklet that becomes the keepsake everyone takes home.

formformform makes reunion planning easy because the form doesn't get in the way. It's free, it's mobile-friendly so older classmates can register on their phones, and the data exports cleanly to a spreadsheet for the seating chart, the directory, and the booklet. No per-attendee fee, no commission on reunion ticket sales — just a clean form that handles everything from a 25-person family reunion to a 500-person 50th class reunion.

14 form ideas you can build with this template

10-Year High School Reunion Registration

Captures graduation year, maiden name, current city, and "what I'm doing now" bio for a class reunion weekend.

50-Year Class Reunion Registration

Records graduation year, in-memoriam classmate submissions, mobility accommodations, and golden-anniversary medallion size for a milestone reunion.

College Sorority Reunion Registration

Captures pledge class, chapter affiliation, big/little lineage, and Friday night sisterhood-circle attendance for an alumna reunion.

Family Reunion Registration

Records family branch, head of household, number and ages of children, and reunion t-shirt sizes for a multi-generation family weekend.

Military Unit Reunion Registration

Captures branch, unit, deployment years, rank at separation, and tribute wall name additions for a veterans reunion.

Aircraft Carrier Crew Reunion Registration

Records ship name, hull number, years served, division, and memorial rose dedication for a Navy ship reunion.

Cousins Reunion Registration

Captures cousin lineage, spouse and child count, and shared memory submission for an extended-family reunion.

College Dorm Floor Reunion Registration

Records dorm name, floor, RA-era year, and "where are they now" update for an alumni floor reunion.

Camp Counselor Reunion Registration

Captures summers worked, cabin assignment, current city, and storytelling-night participation for a summer camp staff reunion.

Police Academy Class Reunion Registration

Records academy class number, current department, retirement status, and memorial-roll-call submissions for a law enforcement reunion.

Vietnam Veterans Reunion Registration

Captures unit, tour dates, in-country years, and KIA memorial dedications for a Vietnam-era veterans gathering.

Marching Band Alumni Reunion Registration

Records band years, instrument section, current playing status, and homecoming halftime performance interest for a band alumni reunion.

Foreign Exchange Student Reunion Registration

Captures host year, country of origin, host family name, and language reunion-circle preference for an international exchange alumni reunion.

Plant Closure Coworker Reunion Registration

Records department, years worked, retirement status, and shift-era grouping for a former-employees reunion.

What's included

Maiden / former name field for the directory

Spouse, partner, and children guest capture

Multi-event RSVP checkbox (mixer, dinner, brunch, memorial)

Meal choice with kid's plate option

"Where are you now?" booklet update field

In-memory-of submissions for tribute slides

Volunteer interest checkbox

Class year / family branch / military unit identifier

How to create a reunion registration form

1
Click "Use this template" to start with the reunion registration form pre-built.
2
Customize the "Class Year / Family Branch / Unit" field label to match your reunion type — class reunions can rename it to "Graduation Year", family reunions to "Family Branch", military reunions to "Unit / Years Served".
3
Update the events checkbox to match your actual reunion schedule and event list.
4
Add reunion details to the intro paragraph — dates, hotel block, venue, hashtag, registration deadline, and ticket cost.
5
Set notification emails so the reunion committee gets every registration in real time.
6
Publish and share the link via Facebook reunion groups, alumni email lists, and direct outreach to classmates.

Best practices for your reunion registration form

Always ask for maiden or former names

they're the single most important piece of data for reunion directories, since classmates remember each other by their school names, not their married names.

Capture children's ages, not just headcount

some reunion events are kid-friendly (Saturday picnic) while others aren't (Saturday dinner), and meal counts depend on knowing whether the kids are eating off the adult menu.

Make the "Where Are You Now" field optional but prominent

classmates who fill it out are giving you the booklet content for free, but forcing it kills registration completion rates.

Use the volunteer field to identify next year's committee

every reunion needs people willing to help, and the registration form is the easiest place to ask.

Send a reminder email two weeks before the deadline to people who started but didn't finish

reunion registrations have an unusually long consideration window because people want to coordinate with old friends first.

Print the directory the day-of from the registration data

it's the simplest way to make sure the directory is up to date and accurate, and classmates love getting a fresh booklet at check-in.

Frequently asked questions

Is this reunion registration form free?

Yes, completely. There's no per-attendee fee, no commission, and no cap on registrations. Whether your reunion has 30 classmates or 500, the form is free forever.

Can I use this for a class reunion AND a family reunion?

Yes. The template is designed to flex between class reunions, family reunions, military unit reunions, and other reunion types. The "Class Year / Family Branch / Unit" field handles all three — you customize the label to match your reunion type.

How do I collect the "where are you now" updates?

The form has a dedicated "Where Are You Now?" long-text field where classmates can share a 1-2 sentence update on their life. These responses become the source material for the reunion booklet, the slideshow, and the directory.

Can attendees register children and additional guests?

Yes. The template captures spouse/partner attendance, number of children, and children's names and ages. This is critical for meal counts — kid's plates are usually priced differently and your caterer needs the exact count.

How do I handle the memorial / in-memory-of section?

There's a dedicated long-text field where classmates can submit names of those who have passed. The reunion committee uses these submissions to build the memorial slideshow, the in-memoriam booklet section, or a tribute table at the venue.

Will attendees get a confirmation email?

Yes — every registrant gets an instant email confirmation with their registration details, and the reunion committee gets a notification email at the same time. Both are free and built in.