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Reunion Registration Form Template

Plan a reunion weekend without the email chaos. This template handles classmates, family branches, and military units alike — captures guest counts, event RSVPs, meal choices, and the "where are you now" updates that make the reunion booklet special.

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Free for non-commercial projects, with unlimited forms and responses.

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The starting point

About this template

A reunion is one of the rare events where the registration form does more than logistics — it builds the reunion experience itself. The "where are you now?" updates become the reunion booklet. The in-memory-of submissions become the tribute slideshow. The volunteer responses become the planning committee for next year. A good reunion form captures all of that in one submission so the planning committee isn't chasing down a half-dozen separate emails.

More about this template

This template was built to handle the three most common reunion types — class reunions (high school and college), family reunions, and military unit reunions — with one shared structure. The class year / family branch / unit field flexes for any of them. Guest capture is granular because reunion meal counts matter and "plus a few" doesn't help your caterer. The "Where Are You Now" field is open-ended on purpose: it's the source material for the reunion booklet that becomes the keepsake everyone takes home.

formformform makes reunion planning easy because the form doesn't get in the way. It's free, it's mobile-friendly so older classmates can register on their phones, and the data exports cleanly to a spreadsheet for the seating chart, the directory, and the booklet. No per-attendee fee, no commission on reunion ticket sales — just a clean form that handles everything from a 25-person family reunion to a 500-person 50th class reunion.

16 fields to make your own3 required in this starting form

Make it fit your workflow.

Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.

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The questions, explained

Fields in this template

Review the starting questions and choices. You can change them in your own copy.

  • Short answerRequired

    Full Name

    Jane Doe

  • Short answerOptional

    Maiden / Former Name

    If applicable — helps with the directory

  • Email addressRequired

    Email Address

    your@email.com

  • Phone numberOptional

    Phone Number

    (555) 123-4567

  • Short answerRequired

    Class Year / Family Branch / Unit

    1995 / Smith Family / 2nd Battalion

  • Short answerOptional

    Current City & State

    Austin, TX

  • Single choiceOptional

    Will your spouse or partner attend?

    2 choices
    • Yes
    • No
  • Short answerOptional

    Spouse / Partner Name

    Full name

  • NumberOptional

    Number of Children / Additional Guests Attending

    0

  • Long answerOptional

    Names and Ages of Children

    e.g., Liam (8), Emma (6)

  • Multiple choiceOptional

    Which events will you attend?

    5 choices
    • Friday Night Welcome Mixer
    • Saturday Group Photo
    • Saturday Dinner & Dancing
    • Sunday Farewell Brunch
    • Memorial Service / Tribute
  • DropdownOptional

    Saturday Dinner Meal Choice

    6 choices
    • Chicken
    • Beef
    • Fish
    • Vegetarian
    • Vegan
    • Children's Plate
  • Long answerOptional

    Dietary Restrictions or Allergies

    Gluten-free, nut allergy, etc.

  • Long answerOptional

    Where Are You Now?

    1-2 sentences for the reunion booklet — career, family, hobbies, milestones.

  • Long answerOptional

    In Memory Of

    Names of classmates or family members you'd like remembered.

  • Single choiceOptional

    Are you willing to volunteer to help with the reunion?

    3 choices
    • Yes
    • No
    • Maybe — tell me more
Where it fits

Who uses this template

Suggested uses, and why this starting point can help. Adapt the questions to your own process.

Class reunion committees

Captures graduation year, maiden name, current city, and "what I'm doing now" bio for a class reunion weekend.

Family reunion organizers

Records family branch, head of household, number and ages of children, and reunion t-shirt sizes for a multi-generation family weekend.

Military unit veterans

Captures branch, unit, deployment years, rank at separation, and tribute wall name additions for a veterans reunion.

Sorority and fraternity alumni

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Number of Children / Additional Guests Attending” in particular and adapt it to the detail you need.

Camp alumni

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Which events will you attend?” in particular and adapt it to the detail you need.

Workplace reunion planners

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Saturday Dinner Meal Choice” in particular and adapt it to the detail you need.

Reunion planning services

Ask for the context needed to understand the request before replying. This reduces the back-and-forth needed to establish the basic facts. Review “Dietary Restrictions or Allergies” in particular and adapt it to the detail you need.

Alumni associations

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Where Are You Now?” in particular and adapt it to the detail you need.

What's included

Maiden / former name field for the directory
Spouse, partner, and children guest capture
Multi-event RSVP checkbox (mixer, dinner, brunch, memorial)
Meal choice with kid's plate option
"Where are you now?" booklet update field
In-memory-of submissions for tribute slides
Volunteer interest checkbox
Class year / family branch / military unit identifier

How to create a reunion registration form

  1. 1

    Click "Use this template" to start with the reunion registration form pre-built.

  2. 2

    Customize the "Class Year / Family Branch / Unit" field label to match your reunion type — class reunions can rename it to "Graduation Year", family reunions to "Family Branch", military reunions to "Unit / Years Served".

  3. 3

    Update the events checkbox to match your actual reunion schedule and event list.

  4. 4

    Add reunion details to the intro paragraph — dates, hotel block, venue, hashtag, registration deadline, and ticket cost.

  5. 5

    Set notification emails so the reunion committee gets every registration in real time.

  6. 6

    Publish and share the link via Facebook reunion groups, alumni email lists, and direct outreach to classmates.

Best practices for your reunion registration form

Always ask for maiden or former names

they're the single most important piece of data for reunion directories, since classmates remember each other by their school names, not their married names.

Capture children's ages, not just headcount

some reunion events are kid-friendly (Saturday picnic) while others aren't (Saturday dinner), and meal counts depend on knowing whether the kids are eating off the adult menu.

Make the "Where Are You Now" field optional but prominent

classmates who fill it out are giving you the booklet content for free, but forcing it kills registration completion rates.

Use the volunteer field to identify next year's committee

every reunion needs people willing to help, and the registration form is the easiest place to ask.

Send a reminder email two weeks before the deadline to people who started but didn't finish

reunion registrations have an unusually long consideration window because people want to coordinate with old friends first.

Print the directory the day-of from the registration data

it's the simplest way to make sure the directory is up to date and accurate, and classmates love getting a fresh booklet at check-in.

14 form ideas you can build with this template

10-Year High School Reunion Registration

Captures graduation year, maiden name, current city, and "what I'm doing now" bio for a class reunion weekend.

50-Year Class Reunion Registration

Records graduation year, in-memoriam classmate submissions, mobility accommodations, and golden-anniversary medallion size for a milestone reunion.

College Sorority Reunion Registration

Captures pledge class, chapter affiliation, big/little lineage, and Friday night sisterhood-circle attendance for an alumna reunion.

Family Reunion Registration

Records family branch, head of household, number and ages of children, and reunion t-shirt sizes for a multi-generation family weekend.

Military Unit Reunion Registration

Captures branch, unit, deployment years, rank at separation, and tribute wall name additions for a veterans reunion.

Aircraft Carrier Crew Reunion Registration

Records ship name, hull number, years served, division, and memorial rose dedication for a Navy ship reunion.

Cousins Reunion Registration

Captures cousin lineage, spouse and child count, and shared memory submission for an extended-family reunion.

College Dorm Floor Reunion Registration

Records dorm name, floor, RA-era year, and "where are they now" update for an alumni floor reunion.

Camp Counselor Reunion Registration

Captures summers worked, cabin assignment, current city, and storytelling-night participation for a summer camp staff reunion.

Police Academy Class Reunion Registration

Records academy class number, current department, retirement status, and memorial-roll-call submissions for a law enforcement reunion.

Vietnam Veterans Reunion Registration

Captures unit, tour dates, in-country years, and KIA memorial dedications for a Vietnam-era veterans gathering.

Marching Band Alumni Reunion Registration

Records band years, instrument section, current playing status, and homecoming halftime performance interest for a band alumni reunion.

Foreign Exchange Student Reunion Registration

Captures host year, country of origin, host family name, and language reunion-circle preference for an international exchange alumni reunion.

Plant Closure Coworker Reunion Registration

Records department, years worked, retirement status, and shift-era grouping for a former-employees reunion.

Frequently asked questions

Is this reunion registration form free?

Yes, completely. There's no per-attendee fee, no commission, and no cap on registrations. Whether your reunion has 30 classmates or 500, the form is free forever.

Can I use this for a class reunion AND a family reunion?

Yes. The template is designed to flex between class reunions, family reunions, military unit reunions, and other reunion types. The "Class Year / Family Branch / Unit" field handles all three — you customize the label to match your reunion type.

How do I collect the "where are you now" updates?

The form has a dedicated "Where Are You Now?" long-text field where classmates can share a 1-2 sentence update on their life. These responses become the source material for the reunion booklet, the slideshow, and the directory.

Can attendees register children and additional guests?

Yes. The template captures spouse/partner attendance, number of children, and children's names and ages. This is critical for meal counts — kid's plates are usually priced differently and your caterer needs the exact count.

How do I handle the memorial / in-memory-of section?

There's a dedicated long-text field where classmates can submit names of those who have passed. The reunion committee uses these submissions to build the memorial slideshow, the in-memoriam booklet section, or a tribute table at the venue.

Will attendees get a confirmation email?

Yes — every registrant gets an instant email confirmation with their registration details, and the reunion committee gets a notification email at the same time. Both are free and built in.

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