Run alumni events that double as fundraising and engagement touchpoints. This template captures graduation year, current employer, event RSVPs, and the mentor / volunteer / giving opt-ins that turn a homecoming weekend into year-round alumni engagement.
An alumni event registration form is the most underrated tool any alumni association owns. Most alumni offices treat the registration form as a logistics tool — collect names, count meals, print badges. The smartest alumni offices treat it as a year-round engagement tool: every event registration is also a chance to update the alumni database, identify volunteers, surface mentors, and steward potential donors.
This template is designed around that engagement-first philosophy. The standard event fields are there (name, email, guest count, meal choice), plus the alumni-specific fields that turn a one-time RSVP into permanent alumni database value: graduation year, degree and school, current employer, current city, maiden name. The "Stay Connected" checkbox group is the key — every registration becomes an opportunity to identify alumni who want to mentor students, host events in their city, or hear from the development office.
formformform handles all of this without per-attendee fees or commission on event tickets, and the data exports cleanly to whatever alumni database you use (Raiser's Edge, Salesforce, Slate, etc.). Whether you're running a 30-person regional mixer or a 3,000-person homecoming weekend, the form scales without complaint. Embed it on your alumni site, share the link in alumni email campaigns, and let the registrations enrich your alumni database one submission at a time.
Captures alumni info, graduation year, tailgate spot preference, and game ticket bundle interest for a homecoming weekend.
Records alumni info, current city, chapter membership, and drink preference for a regional alumni mixer.
Captures alumni info, honoree relationship, table host status, and program book ad copy for an alumni awards night.
Records alumni info, industry, career stage, and mentorship willingness for a campus career panel event.
Captures alumni info, spouse name, children's ages, and campus tour preference for an alumni family weekend.
Records alumni info, mentor or mentee role, industry, and pairing preferences for a program launch event.
Captures alumni info, passport status, room preference, and travel dietary needs for an alumni group travel kickoff event.
Records alumni info, sport played, years lettered, and induction-class ticket bundle for a hall of fame ceremony.
Captures alumni info, major, current job, and student-mentee match interest for an alumni-student networking night.
Records alumni info, giving level, named scholarship, and president's reception RSVP for a donor cultivation event.
Captures Greek affiliation, pledge class, current chapter status, and house tour interest for a Greek-life reunion event.
Records alumni info, faculty member relationship, memory submission, and tribute reception RSVP for a retiring-professor event.
Click "Use this template" to start with the alumni event registration form pre-built.
Customize the events checkbox to match the actual reunion or alumni event schedule (welcome reception, awards dinner, athletic event, president's reception, etc.).
Update the school/department field options to match your institution's actual schools and colleges.
Add event details to the intro — dates, hotel block, hashtag, parking, and registration deadline.
Set notification emails so the alumni office and development office both receive every registration.
Publish and share the link in alumni email campaigns, social media, and direct outreach to class agents and reunion volunteers.
alumni who graduated under a different name still want to be findable by classmates, and the registration form is the easiest place to update it.
this is the data your development office needs for prospect research, and asking at registration is far more effective than emailing alumni separately to update their profile.
the alumni who check "I'd like to mentor current students" become the foundation of your career mentorship program, and you'd never identify them otherwise.
alumni who fill it out are giving you content for your next class notes section for free, and the visibility is a soft prompt to share.
the data is most useful when it lives in your CRM alongside giving history, not in a spreadsheet on a hard drive somewhere.
alumni respond extraordinarily well to a personal touch from the alumni office, and it's the easiest way to set up the next gift conversation.
many alumni events are casual receptions with no plated meals, and forcing a meal choice on a wine-and-cheese reception confuses attendees.
Yes, completely. There's no per-attendee fee, no platform commission, and no cap on registrations. Whether your event has 30 alumni or 3,000, the form is free forever.
Yes. The form includes dedicated fields for graduation year, degree(s), school or department, current employer, current job title, and current city — the standard fields that every alumni database wants.
It's a checkbox group with four options: update my profile, mentor current students, host an alumni event in my city, and learn about the giving society. Alumni opt in to whichever apply, and you get a built-in pipeline of volunteers, mentors, and donor prospects from every registration.
Yes. The template flexes between small regional events (chapter happy hours, networking mixers) and large multi-day events (homecoming, milestone reunions). Customize the events checkbox to match each event's specific schedule.
Yes. The maiden name field is critical for alumni directories — alumni who graduated under a different name still want to be findable by classmates, and the registration form is the easiest place to capture that information.
Yes. formformform exports to CSV, which imports cleanly into most alumni databases (Raiser's Edge, Salesforce, Slate, Anthology, etc.). For automated syncing, you can use Zapier, Make, or a webhook to push every new registration to your CRM in real time.
Sign up classmates, family, or unit members for a reunion weekend.
Sign up attendees for a business mixer, meetup, or industry happy hour.
Sign up walkers, runners, teams, and individual fundraisers.
Handle registrations for conferences, workshops, and any live event.
Free forever. No credit card required. Customize everything.
Use this template