Menu

Summer Camp Registration Form Template

Running a summer camp means juggling dozens of details for every child — medical history, emergency contacts, swim level, allergies, pickup authorization. This template captures all of it in one organized form so you can spend opening day greeting campers, not chasing down missing paperwork.

Use this template

Free for non-commercial projects, with unlimited forms and responses.

Last updated

The starting point

About this template

A summer camp registration form is the most important paperwork in a camp director's year. It's the difference between a calm Monday morning where every counselor knows their campers' allergies, swim levels, and pickup authorizations — and a chaotic one spent calling parents to fill in missing details. Camps that get registration right unlock everything downstream: cabin assignments, dietary planning, medical preparedness, and the trust of parents handing over their kids for the week.

More about this template

This template was designed around what camp directors actually need on day one. It separates camper info from parent info so a counselor can scan the camper page without context-switching. Health and safety fields are grouped together so the nurse can pull what she needs without hunting. The session selector lets a parent enroll for one week or eight in a single submission. And the authorized pickup list — the field everyone forgets until day five when an unfamiliar grandparent shows up at the gate — is required by default.

formformform makes camp registration available to every camp, including the small church-run programs and grassroots community camps that can't justify spending hundreds of dollars on a camp management platform. Submissions are unlimited, parents can fill out the form on their phones in two minutes, and you get every registration emailed to you the moment it comes in. No CAPTCHA, no software fees, no signup limits.

21 fields to make your own15 required in this starting form

Make it fit your workflow.

Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.

Use this template
The questions, explained

Fields in this template

Review the starting questions and choices. You can change them in your own copy.

  • Short answerRequired

    Camper Full Name

    Alex Smith

  • DateRequired

    Date of Birth

  • DropdownRequired

    Grade Entering in the Fall

    14 choices
    • Pre-K
    • Kindergarten
    • 1st
    • 2nd
    • 3rd
    • 4th
    • 5th
    • 6th
    • 7th
    • 8th
    • 9th
    • 10th
    • 11th
    • 12th
  • Single choiceOptional

    Camper Gender

    4 choices
    • Male
    • Female
    • Non-binary
    • Prefer not to say
  • DropdownRequired

    T-Shirt Size

    8 choices
    • Youth XS
    • Youth S
    • Youth M
    • Youth L
    • Adult S
    • Adult M
    • Adult L
    • Adult XL
  • Short answerRequired

    Parent / Guardian Name

    Jamie Smith

  • Email addressRequired

    Parent Email

    parent@example.com

  • Phone numberRequired

    Parent Phone

    (555) 123-4567

  • Long answerRequired

    Home Address

    Street, City, State, ZIP

  • Multiple choiceRequired

    Week(s) Attending

    8 choices
    • Week 1 (June)
    • Week 2 (June)
    • Week 3 (June)
    • Week 4 (July)
    • Week 5 (July)
    • Week 6 (July)
    • Week 7 (August)
    • Week 8 (August)
  • Single choiceRequired

    Camp Type

    3 choices
    • Day Camp
    • Overnight / Sleepaway
    • Half-Day
  • Long answerRequired

    Allergies (food, medication, environmental)

    List all allergies and reactions, or write None.

  • Long answerOptional

    Medications & Dosage

    List any prescription or OTC medications your camper takes.

  • Long answerOptional

    Medical Conditions or Special Needs

    Asthma, ADHD, IEP/504 plan, dietary restrictions, etc.

  • Single choiceRequired

    Swim Level

    4 choices
    • Non-swimmer
    • Beginner
    • Intermediate
    • Strong swimmer
  • Short answerRequired

    Emergency Contact 1 — Name

    Full name

  • Phone numberRequired

    Emergency Contact 1 — Phone

  • Short answerOptional

    Emergency Contact 2 — Name

    Backup contact (optional)

  • Phone numberOptional

    Emergency Contact 2 — Phone

  • Long answerRequired

    Authorized Pickup List

    Names of all adults authorized to pick up your camper.

  • Multiple choiceOptional

    Photo Release

    1 choices
    • I give permission for photos of my camper to be used in camp marketing materials
Where it fits

Who uses this template

Suggested uses, and why this starting point can help. Adapt the questions to your own process.

Day camps

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Date of Birth” in particular and adapt it to the detail you need.

Overnight camps

Collects bunk preferences, parent visiting day RSVP, and prescription medication intake for residential sleepaway camps.

Church VBS programs

Captures grade, classroom assignment preference, and parent volunteer interest for one-week church VBS programs.

Sports camps

Records sport, skill level, jersey size, and position preference for week-long youth athletic camps.

Music and arts camps

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Week(s) Attending” in particular and adapt it to the detail you need.

YMCA and rec departments

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Camp Type” in particular and adapt it to the detail you need.

School-sponsored summer programs

Captures shoe size, position, and grade-by-skill division for hoops camps run by schools or pro programs.

Specialty camps (STEM, robotics, drama)

Collects monologue prep, role preferences, and end-of-camp showcase consent for theater camps.

What's included

Camper info, parent contact, and grade in one place
Multi-week session selector for flexible scheduling
Medical, allergies, and medication fields built in
Swim level capture for waterfront safety
Authorized pickup list and emergency contacts
T-shirt size for camp swag ordering
Free with unlimited registrations every season

How to create a summer camp registration form

  1. 1

    Click "Use this template" to clone this summer camp registration form into your free formformform account.

  2. 2

    Update the camp session weeks to match your actual session calendar — add the dates and theme names if you have themed weeks.

  3. 3

    Adjust the t-shirt size options if you order different sizes than the defaults provided.

  4. 4

    Customize the photo release language to match your camp's policy, or remove the checkbox entirely.

  5. 5

    Set notifications to forward to your camp registrar and camp nurse so both have the medical info immediately.

  6. 6

    Publish and embed on your camp website's Register page — most parents will fill it out from their phone.

Best practices for your summer camp registration form

Make medical fields required, not optional

a missed allergy is a serious problem; a slightly annoyed parent typing "None" is not.

Use the authorized pickup list field

it's the single most important safety field on a camp form and parents will thank you for asking.

Add a deposit confirmation note

collect payment outside the form, then ask parents to confirm in the notes field which payment method they used.

Forward submissions to your camp nurse

camp medical staff need the info before opening day, not week one.

Send a confirmation email

parents are anxious about handing over their kids; an automated confirmation reassures them their registration went through.

Re-open the form mid-summer for late additions

formformform lets you toggle a form open or closed with one click.

Keep the photo release optional

a small percentage of families decline; respect that and you'll keep their trust.

18 form ideas you can build with this template

Day Camp Registration Form

Captures weekly session selection, drop-off/pickup contact list, and lunch plan for non-residential summer day camps.

Overnight Camp Registration Form

Collects bunk preferences, parent visiting day RSVP, and prescription medication intake for residential sleepaway camps.

Sports Camp Registration Form

Records sport, skill level, jersey size, and position preference for week-long youth athletic camps.

Basketball Camp Registration Form

Captures shoe size, position, and grade-by-skill division for hoops camps run by schools or pro programs.

Soccer Camp Registration Form

Collects shin guard ownership, foot dominance, and goalkeeper interest for youth soccer training weeks.

Cheer Camp Registration Form

Records tumbling level, stunt position (base/flyer), and uniform sizing for cheerleading skill camps.

Vacation Bible School Registration Form

Captures grade, classroom assignment preference, and parent volunteer interest for one-week church VBS programs.

Coding Camp Registration Form

Collects laptop ownership, prior programming experience, and language interest (Scratch/Python/web) for tech camps.

Art Camp Registration Form

Records preferred medium, take-home portfolio acknowledgment, and project theme selection for visual arts camps.

Music Camp Registration Form

Captures instrument played, ensemble level, and audition piece for orchestra/band/chorus summer programs.

Drama Camp Registration Form

Collects monologue prep, role preferences, and end-of-camp showcase consent for theater camps.

Robotics Camp Registration Form

Records FIRST/VEX experience, kit access, and competition team interest for STEM robotics camps.

Science Camp Registration Form

Captures lab safety acknowledgment, allergy notes, and field trip waiver for nature/science camps.

Equestrian Camp Registration Form

Collects riding experience, helmet/boot ownership, and horse-handling comfort for riding stables.

Wilderness Survival Camp Registration Form

Records backcountry experience, gear list confirmation, and emergency contact for outdoor adventure camps.

Special Needs Camp Registration Form

Captures support level needed, IEP/medical plans, and 1:1 staff request for inclusive camps.

Preschool Summer Camp Registration Form

Collects toilet-training status, nap requirement, and comfort items list for ages 3-5 day camps.

Dance Camp Registration Form

Records dance background, style focus (ballet/jazz/hip-hop), and showcase participation for studio summer intensives.

Frequently asked questions

Is this summer camp registration form free?

Yes. You can use it to enroll unlimited campers across unlimited sessions at no cost. No trial, no per-camper fee, no credit card needed.

Can I collect camp fees through this form?

formformform doesn't process payment inside the form. Most camps collect tuition separately — Venmo, check, Square, Stripe, or in-person on day one — and use this form purely for enrollment. You can add a notes field asking parents to confirm payment method.

How do I share the form with parents?

After publishing, you'll get a share link and an iframe embed code. Post the link on your camp website, email it to your mailing list, or paste it into your registration page. It works on any device.

Can I customize the session weeks?

Yes. Replace the default "Week 1, Week 2…" labels with your actual session dates, theme names, or pricing tiers. The form will save whatever options you set.

Will the medical info be private?

Submissions are stored in your formformform dashboard and only visible to you and any team members you invite. Forward sensitive entries to your camp nurse via the email notification.

Can I add a liability waiver to this form?

Yes. Add a checkbox field with your waiver text inside the label, and require it before submission. For full e-signature waivers, use a separate signed document.

Can parents register multiple children at once?

Each form submission represents one camper, so a parent with two kids would submit twice. This keeps each camper's medical info distinct and easy to look up.

Related templates

Events Forms

Class Registration Form

Enroll students in any recurring class — music, art, fitness, language, and more.

Events Forms

Sports League Registration Form

Sign up players for season-long youth or adult leagues with division, position, and waiver.

Events Forms

School Enrollment Form

Enroll new K–12 students with parent info, school history, special programs, and medical.

Events Forms

Daycare Enrollment Form

Enroll children in daycare or preschool with care routine, allergies, and pickup details.

Events Forms

Race Registration Form

Sign up runners for 5Ks, marathons, trail races, and charity walks with bib and waiver.

Events Forms

Retreat Registration Form

Register participants for a multi-day retreat with lodging, travel, and dietary capture.

Childcare & Family Forms

Childcare Waitlist Registration Form

Manage your childcare waitlist with an organized online form.

Childcare & Family Forms

Child Pickup Authorization Form

Document who is and is not authorized to pick up a child from care.

More Event form templates

View all Event form templates →

Want a second opinion?

Explore how formformform fits the forms you need to build.

Opens with product context and a link to this page.

View or copy the prompt

Start with the Summer Camp Registration Form template

Free for non-commercial projects, with unlimited forms and responses.

Use this template