Summer Camp Registration Form Template

Running a summer camp means juggling dozens of details for every child — medical history, emergency contacts, swim level, allergies, pickup authorization. This template captures all of it in one organized form so you can spend opening day greeting campers, not chasing down missing paperwork.

Use this template

Last updated 21 August 2026

Fields in this template

Camper Full Namerequired
Date of Birthrequired
Grade Entering in the Fallrequired
Pre-K · Kindergarten · 1st · 2nd · 3rd · 4th · 5th · 6th · 7th · 8th · 9th · 10th · 11th · 12th
Camper Gender
Male · Female · Non-binary · Prefer not to say
T-Shirt Sizerequired
Youth XS · Youth S · Youth M · Youth L · Adult S · Adult M · Adult L · Adult XL
Parent / Guardian Namerequired
Parent Emailrequired
Parent Phonerequired
Home Addressrequired
Week(s) Attendingrequired
Week 1 (June) · Week 2 (June) · Week 3 (June) · Week 4 (July) · Week 5 (July) · Week 6 (July) · Week 7 (August) · Week 8 (August)
Camp Typerequired
Day Camp · Overnight / Sleepaway · Half-Day
Allergies (food, medication, environmental)required
Medications & Dosage
Medical Conditions or Special Needs
Swim Levelrequired
Non-swimmer · Beginner · Intermediate · Strong swimmer
Emergency Contact 1 — Namerequired
Emergency Contact 1 — Phonerequired
Emergency Contact 2 — Name
Emergency Contact 2 — Phone
Authorized Pickup Listrequired
Photo Release
I give permission for photos of my camper to be used in camp marketing materials

Who uses this template

Day campsOvernight campsChurch VBS programsSports campsMusic and arts campsYMCA and rec departmentsSchool-sponsored summer programsSpecialty camps (STEM, robotics, drama)

About this template

A summer camp registration form is the most important paperwork in a camp director's year. It's the difference between a calm Monday morning where every counselor knows their campers' allergies, swim levels, and pickup authorizations — and a chaotic one spent calling parents to fill in missing details. Camps that get registration right unlock everything downstream: cabin assignments, dietary planning, medical preparedness, and the trust of parents handing over their kids for the week.

This template was designed around what camp directors actually need on day one. It separates camper info from parent info so a counselor can scan the camper page without context-switching. Health and safety fields are grouped together so the nurse can pull what she needs without hunting. The session selector lets a parent enroll for one week or eight in a single submission. And the authorized pickup list — the field everyone forgets until day five when an unfamiliar grandparent shows up at the gate — is required by default.

formformform makes camp registration available to every camp, including the small church-run programs and grassroots community camps that can't justify spending hundreds of dollars on a camp management platform. Submissions are unlimited, parents can fill out the form on their phones in two minutes, and you get every registration emailed to you the moment it comes in. No CAPTCHA, no software fees, no signup limits.

18 form ideas you can build with this template

Day Camp Registration Form

Captures weekly session selection, drop-off/pickup contact list, and lunch plan for non-residential summer day camps.

Overnight Camp Registration Form

Collects bunk preferences, parent visiting day RSVP, and prescription medication intake for residential sleepaway camps.

Sports Camp Registration Form

Records sport, skill level, jersey size, and position preference for week-long youth athletic camps.

Basketball Camp Registration Form

Captures shoe size, position, and grade-by-skill division for hoops camps run by schools or pro programs.

Soccer Camp Registration Form

Collects shin guard ownership, foot dominance, and goalkeeper interest for youth soccer training weeks.

Cheer Camp Registration Form

Records tumbling level, stunt position (base/flyer), and uniform sizing for cheerleading skill camps.

Vacation Bible School Registration Form

Captures grade, classroom assignment preference, and parent volunteer interest for one-week church VBS programs.

Coding Camp Registration Form

Collects laptop ownership, prior programming experience, and language interest (Scratch/Python/web) for tech camps.

Art Camp Registration Form

Records preferred medium, take-home portfolio acknowledgment, and project theme selection for visual arts camps.

Music Camp Registration Form

Captures instrument played, ensemble level, and audition piece for orchestra/band/chorus summer programs.

Drama Camp Registration Form

Collects monologue prep, role preferences, and end-of-camp showcase consent for theater camps.

Robotics Camp Registration Form

Records FIRST/VEX experience, kit access, and competition team interest for STEM robotics camps.

Science Camp Registration Form

Captures lab safety acknowledgment, allergy notes, and field trip waiver for nature/science camps.

Equestrian Camp Registration Form

Collects riding experience, helmet/boot ownership, and horse-handling comfort for riding stables.

Wilderness Survival Camp Registration Form

Records backcountry experience, gear list confirmation, and emergency contact for outdoor adventure camps.

Special Needs Camp Registration Form

Captures support level needed, IEP/medical plans, and 1:1 staff request for inclusive camps.

Preschool Summer Camp Registration Form

Collects toilet-training status, nap requirement, and comfort items list for ages 3-5 day camps.

Dance Camp Registration Form

Records dance background, style focus (ballet/jazz/hip-hop), and showcase participation for studio summer intensives.

What's included

Camper info, parent contact, and grade in one place

Multi-week session selector for flexible scheduling

Medical, allergies, and medication fields built in

Swim level capture for waterfront safety

Authorized pickup list and emergency contacts

T-shirt size for camp swag ordering

Free with unlimited registrations every season

How to create a summer camp registration form

1
Click "Use this template" to clone this summer camp registration form into your free formformform account.
2
Update the camp session weeks to match your actual session calendar — add the dates and theme names if you have themed weeks.
3
Adjust the t-shirt size options if you order different sizes than the defaults provided.
4
Customize the photo release language to match your camp's policy, or remove the checkbox entirely.
5
Set notifications to forward to your camp registrar and camp nurse so both have the medical info immediately.
6
Publish and embed on your camp website's Register page — most parents will fill it out from their phone.

Best practices for your summer camp registration form

Make medical fields required, not optional

a missed allergy is a serious problem; a slightly annoyed parent typing "None" is not.

Use the authorized pickup list field

it's the single most important safety field on a camp form and parents will thank you for asking.

Add a deposit confirmation note

collect payment outside the form, then ask parents to confirm in the notes field which payment method they used.

Forward submissions to your camp nurse

camp medical staff need the info before opening day, not week one.

Send a confirmation email

parents are anxious about handing over their kids; an automated confirmation reassures them their registration went through.

Re-open the form mid-summer for late additions

formformform lets you toggle a form open or closed with one click.

Keep the photo release optional

a small percentage of families decline; respect that and you'll keep their trust.

Frequently asked questions

Is this summer camp registration form free?

Yes. You can use it to enroll unlimited campers across unlimited sessions at no cost. No trial, no per-camper fee, no credit card needed.

Can I collect camp fees through this form?

formformform doesn't process payment inside the form. Most camps collect tuition separately — Venmo, check, Square, Stripe, or in-person on day one — and use this form purely for enrollment. You can add a notes field asking parents to confirm payment method.

How do I share the form with parents?

After publishing, you'll get a share link and an iframe embed code. Post the link on your camp website, email it to your mailing list, or paste it into your registration page. It works on any device.

Can I customize the session weeks?

Yes. Replace the default "Week 1, Week 2…" labels with your actual session dates, theme names, or pricing tiers. The form will save whatever options you set.

Will the medical info be private?

Submissions are stored in your formformform dashboard and only visible to you and any team members you invite. Forward sensitive entries to your camp nurse via the email notification.

Can I add a liability waiver to this form?

Yes. Add a checkbox field with your waiver text inside the label, and require it before submission. For full e-signature waivers, use a separate signed document.

Can parents register multiple children at once?

Each form submission represents one camper, so a parent with two kids would submit twice. This keeps each camper's medical info distinct and easy to look up.