Take tutoring inquiries without playing email tag. This form captures the student's grade level, subject, what they need help with, goals, format, and availability — everything a tutor needs to confirm a fit and schedule a first session.
Free for non-commercial projects, with unlimited forms and responses.
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A tutoring inquiry form replaces the back-and-forth that usually happens before a first session. Most parents and adult learners arrive with the same set of questions: do you teach this subject, do you work with this grade, what's your availability, and how does this work? A structured form answers many of those questions in advance and gives the tutor everything they need to respond with a real proposal.
This template is built around the variables that determine whether a tutor is the right fit. Grade level and subject are the obvious filters. The free-form "what does the student need help with" field is the most valuable — it surfaces the specific topic, the upcoming test, or the long-running struggle that defines the work ahead. The goals field helps both sides align on what success looks like, which is the foundation for any successful tutoring relationship. Format (online, in-person, or either) and availability turn the inquiry from "interested" into "ready to schedule."
formformform is free for tutors and supports unlimited inquiries. Embed the form on your tutoring website, link it from your social profiles, or share with referrals. Every inquiry lands in your inbox immediately so you can respond personally — which matters in tutoring, where the relationship starts with the first email. For independent tutors and small centers, it replaces an expensive intake system with a few minutes of setup.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Sam Smith
Jane Smith
you@email.com
(555) 123-4567
Math, Spanish, SAT prep…
Specific topics, struggles, or upcoming tests.
What does success look like in 3 months?
Days and times that usually work.
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Student Grade Level” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Subject(s)” in particular and adapt it to the detail you need.
Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “What does the student need help with?” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Goals” in particular and adapt it to the detail you need.
Give participants a clear set of questions and keep the information together, making it easier to prepare, respond and follow up. Review “Sessions per Week” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Format” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Availability” in particular and adapt it to the detail you need.
Ask for the context needed to understand the request before replying. This reduces the back-and-forth needed to establish the basic facts. Review “Student Grade Level” in particular and adapt it to the detail you need.
Click "Use this template" to add the tutoring inquiry form to your free formformform account.
Customize the subjects and grade levels to match what you actually teach.
Add a hidden field for your tutor matching system if you have multiple tutors on staff.
Set notifications so you can respond personally to each inquiry within hours.
Brand the form with your colors and add a personal note from the lead tutor in the intro.
Publish and embed — drop the form on your website, link from your social bio, or send to referrals.
"math help" is too vague. Knowing whether the student struggles with algebra word problems or quadratic equations changes the first session entirely.
knowing what success looks like helps you teach with intention rather than just covering material.
students who specifically want online or in-person have a strong preference. Don't make assumptions.
tutoring is a relationship business. The tutor who replies thoughtfully within hours wins the inquiry.
a 15-minute intro call dramatically increases booking rates by letting both sides confirm the fit before committing.
either include rates on your website or be upfront in your first reply. Avoiding the conversation creates friction later.
Yes. You can collect unlimited tutoring inquiries for free, with no trial period and no credit card required.
Absolutely. Duplicate the form and tailor it for your specialty — add fields for the test name, specific math topics, or instrument for music tutoring.
The form captures the student's needs in detail, so you can manually route inquiries to the right tutor. For larger centers, use webhooks to push submissions into a tutor management tool or spreadsheet.
Yes. Use the iframe or embed code to drop the form onto any website builder, or link to it from a Calendly or scheduling page.
For students under 18, yes — make the parent or guardian name required. For adult learners, you can leave it optional.
formformform includes built-in spam filtering with no CAPTCHA. Tutoring inquiries from real prospects almost always include subject and grade-level details that bots don't fill in.
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Gather anonymous student ratings and written feedback on courses and instructors.
Collect student ratings and written feedback after each tutoring session.
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Free for non-commercial projects, with unlimited forms and responses.
Use this template