Streamline how employees, students, and instructors request access to your Learning Management System. This form captures the access type needed, specific courses or content, the requesting department, and an approval date — everything your LMS admin needs to process requests efficiently and consistently.
Free for non-commercial projects, with unlimited forms and responses.
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An LMS access request form brings order to what is often a chaotic process: employees emailing IT, students calling the help desk, and instructors submitting ticket after ticket to get their accounts set up. Without a structured request form, LMS admins lack the information they need to provision access correctly — leading to repeated follow-ups, delays in training start dates, and misconfigured accounts with the wrong permissions.
This form captures the three dimensions that determine how an LMS account should be configured: who is requesting, what role they need (learner, instructor, or admin), and what specific content they need access to. By also capturing the manager or coordinator name, the form creates a lightweight approval chain without requiring a full ticketing system. The 'first-time user' field lets admins route new users to onboarding resources and distinguish account recovery requests from net-new provisioning.
formformform makes it easy to deploy this request form on your company intranet, HR portal, or university student services page. Every request arrives as a formatted email notification, and all submissions are organized in the dashboard for batch processing. LMS admins can export requests by date or department to manage access provisioning queues efficiently.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Jane Smith
jane@organization.com
e.g. Human Resources or Computer Science
e.g. John Davis
List the specific courses, programs, or content libraries you need access to. Include course codes or titles if known.
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Department or Program” in particular and adapt it to the detail you need.
Allows faculty to request enrollment or instructor access to specific Canvas course shells for the upcoming semester.
Registers clinical staff for mandatory HIPAA, infection control, and safety certification courses on the hospital's compliance LMS.
Registers clinical staff for mandatory HIPAA, infection control, and safety certification courses on the hospital's compliance LMS.
Registers civil servants for mandatory professional development courses on a government-operated training management system.
Ask for the context needed to understand the request before replying. This reduces the back-and-forth needed to establish the basic facts. Review “Department or Program” in particular and adapt it to the detail you need.
Give participants a clear set of questions and keep the information together, making it easier to prepare, respond and follow up. Review “Access Type Requested” in particular and adapt it to the detail you need.
Processes access requests from franchise location managers and staff for brand standards and operational training content.
Click 'Use this template' to open the form in your free formformform account with all access request fields ready.
Update the 'Access Type Requested' dropdown to match your LMS's specific role names (e.g., 'Course Author' or 'Group Manager').
Add a dropdown for specific LMS platform if your organization uses multiple systems (e.g., Cornerstone, Moodle, Canvas, TalentLMS).
Set your LMS admin team's notification email so access requests are routed to the right provisioner.
Add a confirmation message that tells requesters their expected processing timeline.
Embed the form on your HR intranet page, IT service catalog, or student services portal.
these require different permissions and often different review paths; conflating them slows provisioning.
over-provisioning access creates compliance and data privacy risks, especially in regulated industries.
it provides an accountability link and speeds up approval when IT needs to confirm a request is authorized.
it lets admins prioritize time-sensitive requests like new hire start dates or course launch deadlines.
new LMS users benefit from a welcome email or quick-start guide; flag them automatically with the first-time question.
batching provisioning reduces context switching for admins and prevents the 'why hasn't my access been set up' follow-up emails.
Collects access requests from new hires joining the company and specifies which onboarding or compliance course tracks they need provisioned.
Allows faculty to request enrollment or instructor access to specific Canvas course shells for the upcoming semester.
Registers clinical staff for mandatory HIPAA, infection control, and safety certification courses on the hospital's compliance LMS.
Processes access requests from franchise location managers and staff for brand standards and operational training content.
Registers civil servants for mandatory professional development courses on a government-operated training management system.
Manages escalated access requests for LMS admin roles requiring IT security review and approval before provisioning.
Provisions newly hired sales representatives with product knowledge and sales methodology course libraries on the CRM-integrated LMS.
Grants contact center agents access to customer service skills, systems training, and product update courses on their support LMS.
Enrolls student nurses in case simulation and medication management eLearning modules on a healthcare education platform.
Registers job site workers and supervisors for OSHA compliance and equipment operation courses required before project start.
Onboards store associates and shift leads onto the retail training platform for POS, customer service, and loss prevention modules.
Processes teacher access requests for district-approved professional learning courses and curriculum resource libraries.
Manages access requests for cleared personnel needing cybersecurity and operational procedure courses on a secure LMS.
Provisions volunteers with orientation and role-specific training course access on a nonprofit's online learning portal.
Yes. You can add a dropdown field for 'Which LMS?' and list your platforms (e.g., Cornerstone, Canvas, Moodle, TalentLMS) so requesters specify which system they need access to — especially useful if your organization uses more than one platform.
Every form submission triggers an instant email notification to the address you configure. If multiple admins need to be notified, you can set a shared team inbox or distribution list as the notification recipient.
formformform captures the request and notifies your team — the approval workflow itself happens in your existing tools. Many teams add a manager name field (already included here) and follow up with the manager via email to confirm before provisioning.
Yes. Every formformform form generates an iframe embed code that works on any web page, including internal SharePoint sites, Confluence pages, or custom HR portals.
No. formformform collects unlimited submissions, so whether you're onboarding 5 new employees or 500 in a system migration, the form handles it.
Enroll learners in online courses and capture their goals and device preferences.
Let employees request training and professional development with a clear business case.
Collect structured feedback from online learners on content, instruction, and experience.
Identify skill gaps and training needs with a structured self or manager assessment.
Collect student feedback on course content, instructor, and pace.
Collect student ratings and written feedback after each tutoring session.
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Free for non-commercial projects, with unlimited forms and responses.
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