Build a better speaker lineup for your webinars and virtual events. This application form collects everything you need to evaluate a prospective speaker — their proposed topic and key takeaways, professional bio, speaking experience, and technical setup needs — so you can make fast, informed decisions about who to invite.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
A webinar speaker application form is how event organizers and online learning platforms build speaker pipelines without drowning in unstructured email pitches. When you open up speaking opportunities, you attract dozens of applicants — from seasoned keynote speakers to first-time presenters, from deep subject-matter experts to self-promotional pitches. A structured application form creates a level playing field and gives reviewers consistent data to compare side by side.
The key to a useful speaker application is capturing both the proposal and the person in equal depth. A compelling session title with vague key takeaways is a red flag; a modest title with three concrete, actionable outcomes is far more valuable to an audience. This template asks for both — a session description that explains the 'what' and a takeaway list that delivers the 'so what.' Combined with the speaker's bio and social presence, reviewers can assess fit quickly.
formformform makes it easy to launch your speaker application portal in minutes. Share the link in your speaker call announcement, embed it on your event website, and receive organized applications directly in your inbox. No spreadsheet juggling required — all submissions land in one dashboard, ready to export and share with your programming committee.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Jane Smith
jane@example.com
(555) 123-4567
e.g. Head of Product at Acme Corp
e.g. How AI Is Reshaping Customer Support in 2025
Describe your session in 2-3 sentences. Then list 3-5 specific things attendees will learn or be able to do after watching.
A brief professional bio (150–200 words) highlighting your relevant expertise, accomplishments, and why you're the right person to speak on this topic.
e.g. @janesmith or linkedin.com/in/janesmith
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Job Title and Company” in particular and adapt it to the detail you need.
Collects guest expert proposals for a software company's customer education webinar series on industry best practices.
Collects guest expert proposals for a software company's customer education webinar series on industry best practices.
Invites industry practitioners to deliver live guest lectures within online courses, adding real-world perspective to course content.
Gathers session proposals from marketing practitioners for a digital marketing summit's online track.
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Previous Webinar or Public Speaking Experience” in particular and adapt it to the detail you need.
Collects guest expert proposals for a software company's customer education webinar series on industry best practices.
Sources expert practitioners to teach practical business skills — accounting, marketing, or legal — to small business owners via webinar.
Click 'Use this template' to open this form in your free formformform account with all speaker fields ready.
Update the 'Topic Area' dropdown to match your event's specific focus areas or tracks.
Add a date field for 'Preferred session date' or 'Available dates' if your event has a fixed schedule.
Set your event team's notification email so proposals reach the right program chair.
Write a confirmation message that tells applicants your decision timeline and whether all speakers receive a response.
Share the application link in your speaker call announcement and embed it on your event or community website.
a list of concrete learner outcomes is the strongest predictor of a session that delivers real value to attendees.
bios reveal communication style and help you write speaker introductions in advance.
knowing who needs help lets your AV team plan support calls before the event, preventing day-of delays.
a speaker with a large professional audience can drive their own registrations, which multiplies your event's impact.
even a brief 'thank you but this isn't the right fit' email protects your reputation and encourages reapplication.
a session that doesn't fit one event might be perfect for the next; keep a library of strong ideas you can revisit.
Collects guest expert proposals for a software company's customer education webinar series on industry best practices.
Gathers session proposals from marketing practitioners for a digital marketing summit's online track.
Screens physician and researcher applicants proposing clinical topics for a hospital's remote grand rounds program.
Evaluates finance and technology professionals proposing sessions on regulatory changes, crypto, or digital banking trends.
Recruits CHROs, talent leaders, and employment attorneys to speak on workforce topics for an HR association's monthly series.
Collects session proposals from female scientists, engineers, and technologists for an annual virtual empowerment conference.
Sources expert practitioners to teach practical business skills — accounting, marketing, or legal — to small business owners via webinar.
Invites industry practitioners to deliver live guest lectures within online courses, adding real-world perspective to course content.
Recruits security researchers and practitioners to present emerging threat data and defensive techniques in a CISO-focused series.
Screens licensed therapists and mental health advocates proposing sessions for a workplace wellness webinar series.
Collects proposals from experienced real estate investors and syndicators for a community's educational deal analysis webinars.
Gathers DEI practitioners and consultants proposing workshops and panel discussions for an organization's inclusion webinar calendar.
Recruits engineers and open-source contributors to present technical deep dives and live coding sessions for a developer community.
Sources major gift officers and fundraising consultants to share strategies for a nonprofit sector professional development series.
Yes. Add a short text or long text field asking for available dates, or use a date field for a specific event date. You can also add a checkbox list of available session slots if your event has defined time windows.
Copy the shareable link from your formformform dashboard and include it in your speaker call announcement — your website, newsletter, social media posts, or community forum. You can also embed the form directly on your event's 'Call for Speakers' page.
You can export all submissions as a CSV and share the spreadsheet with your committee. Alternatively, team members with access to your formformform account can view submissions directly in the dashboard.
Yes. Add a URL or short text field labeled 'Link to a previous talk or sample presentation' — watching even a 5-minute clip tells you far more about a speaker than any written description.
No. formformform collects unlimited submissions at no cost, so your speaker call can attract as many applicants as your event generates.
Screen and recruit qualified instructors to teach courses on your online platform.
Collect structured feedback from online learners on content, instruction, and experience.
Capture webinar signups with role, company, and topic interest fields.
Enroll learners in online courses and capture their goals and device preferences.
Let employees request training and professional development with a clear business case.
Rate one session and one speaker — relevance, clarity, depth, pace and what you will do differently.
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Free for non-commercial projects, with unlimited forms and responses.
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