Start every veterinary relationship on the right foot. This new patient intake form collects owner contact details, complete pet information, vaccination records, medical history, and the reason for the visit — all before the appointment even begins. Replace paper clipboards with a clean digital form your clients can complete from home.
A veterinary new patient intake form is the first touchpoint between a pet owner and your practice. Collecting the right information up front — species, breed, age, vaccination status, and current medications — lets your team prepare before the appointment rather than scrambling through questions at the front desk. It also establishes a documented record from day one.
Paper forms are slow, hard to read, and require manual data entry into your practice management system. A digital intake form eliminates that bottleneck. Clients fill it out at home on their phone, and the data arrives in your inbox formatted and ready to act on. For practices seeing 30 or more new patients a month, this alone saves hours of administrative work.
formformform makes it easy to customize this template for your specific practice — add fields for insurance provider, referral source, or emergency contact without touching a line of code. Forms are embeddable on your clinic website or shareable via a direct link sent in your new patient welcome email.
Captures cat-specific details like indoor/outdoor status, litter box habits, and feline vaccine history for practices that see cats exclusively.
Collects species, subspecies, diet, cage environment, and wing-clipping history for birds brought to avian specialty vets.
Gathers enclosure temperature, humidity settings, feeding schedule, and substrate type alongside standard medical history for reptile patients.
Streamlines rapid intake by collecting chief complaint and current medications first, with full history fields for follow-up.
Sent via link before an at-home visit so the mobile vet arrives knowing the pet's history without carrying paper forms.
Includes fields for referring veterinarian, case complexity consent, and teaching participation acknowledgment alongside standard pet details.
Adds diet type, supplement use, and stress behavior fields to standard medical history for integrative or holistic veterinary practices.
Captures housing type, hay and pellet diet details, and whether the rabbit is free-roaming or caged for small mammal specialists.
Includes a financial assistance program checkbox and sliding-scale eligibility questions alongside standard intake fields.
Allows owners to register multiple pets in a single submission by listing all animals in the household and their individual histories.
Emphasizes age-related health screening questions including mobility, cognitive changes, appetite shifts, and joint health for geriatric patients.
Adapted for animal shelters to document stray intake condition, estimated age, found location, and immediate health assessment needs.
Collects tank size, water parameters, filtration type, and tankmate details for veterinary practices that treat fish and aquatic species.
Includes handler contact information, service branch, deployment history exposure, and duty assignment alongside standard medical history.
Click 'Use this template' to open this intake form pre-built in formformform.
Edit the species dropdown to add or remove options relevant to your practice (e.g., add 'Guinea Pig' or 'Ferret' for exotic clinics).
Expand the vaccination checklist to include every vaccine your practice tracks.
Add your clinic's logo and adjust colors to match your brand in the form settings.
Set your notification email so completed forms arrive directly in your inbox or team inbox.
Share the form link in your new patient welcome email or embed it on your website's 'New Patients' page.
include it in your new patient confirmation email so clients arrive with the form already completed.
some new clients won't have records handy. Require what's truly essential and gather the rest during the visit.
a free-text description gives the vet context that a dropdown never can.
'current medications' buried in a general notes field leads to vague responses. A dedicated field gets specific answers.
breed dropdowns with hundreds of entries frustrate users. A short_text field is faster and more accurate.
most pet owners will complete it on their phone while sitting in the car or waiting at home.
Yes. The species dropdown is fully editable. You can add guinea pigs, ferrets, hedgehogs, fish, or any species your practice sees, and remove options that aren't relevant.
The template includes a checkbox field listing common canine and feline vaccines. You can customize the list to match your practice's vaccine protocols. Clients check off what's current; the full records can be brought in at the appointment.
Yes. All formformform forms are fully responsive and work on any device. Most pet owners prefer to fill out intake forms on their phone before arriving at the clinic.
formformform sends submissions to your notification email. From there you can manually enter the data, or use a tool like Zapier to route submissions directly to software like Vetspire, IDEXX, or AVImark.
The date of birth field is set as optional. Clients who adopted a rescue or stray often don't have this information. You can note the approximate year during the visit.
Absolutely. You can add a short_text field for insurance provider name and policy number. This is especially useful for practices that file claims on behalf of clients.
Register pets with complete owner, medical, and vaccination records.
Collect owner info, species details, and medical history before every animal visit.
Take appointment requests with date, time, service type, and reason.
Collect patient info, medical history, and insurance before the appointment.
Collect new client hair profiles, service preferences, and allergy information before their appointment.
Free forever. No credit card required. Customize everything.
Use this template