Whether you run a veterinary clinic, boarding kennel, grooming salon, or dog daycare, accurate pet records protect the animals in your care. This registration form captures everything from species and breed to vaccinations, medical conditions, and emergency contacts — before the first appointment or stay.
Pet registration forms are critical safety infrastructure for any business that handles animals on behalf of their owners. A dog boarding facility that doesn't know a dog has a beef allergy, a groomer unaware of a cat's heart condition, or a daycare without an emergency contact when an animal needs urgent care — these are situations that proper intake prevents. The information collected at registration is the foundation of responsible pet care.
This template covers the full picture: owner contact information, a complete pet profile including microchip number for identification, current vaccination status, the existing vet for medical continuity, any health conditions or behavioral notes the caretaker needs to know, and an emergency contact separate from the owner for situations where the owner can't be reached. Every field serves a specific practical purpose.
For small pet service businesses that don't have dedicated practice management software, formformform provides the intake layer that creates a proper record for every animal. Registrations are stored in your dashboard, searchable by pet or owner name, and exportable. You'll get an instant email for every new registration — so you're never surprised by an incoming pet without a record on file.
Click 'Use this template' to open the pet registration form in formformform.
Customize the species dropdown to match the animals you serve — a cat-only groomer might simplify the list; an exotic animal vet might need to add more species.
Adjust the vaccinations checklist to match the vaccinations required by your facility (boarding kennels typically require rabies, DHPP, and bordetella as minimums).
Update the intro paragraph with your facility name and any registration-specific instructions.
Set your front desk or intake team's email as the notification recipient.
Share the form link in your appointment confirmation emails, on your website, and in any new client welcome communications so pets are registered before their first visit.
if your facility requires specific vaccinations, state this clearly in the form intro and make the vaccination section prominent. Collect proof separately (a vet health certificate) for higher-risk environments like boarding.
add a field for 'Is your pet comfortable around other animals?' or 'Does your pet have any fear or aggression triggers?' for facilities where animals interact. This protects both animals and staff.
confirm that the emergency contact listed is aware they're listed and reachable. A contact who doesn't answer is the same as no contact in an emergency.
vaccination status, medications, and emergency contacts change. A yearly re-registration keeps your records current and gives you a reason to reconnect with lapsed clients.
in multi-pet households or facilities handling many animals, microchip numbers provide definitive identification when visual descriptions overlap.
export the registration data and maintain a working record at your front desk or in your practice management system, not just in formformform, so staff can access it quickly during appointments.
Yes, completely free. You can collect unlimited pet registrations with no subscription required.
File uploads aren't currently supported. You can request vaccination records via email separately, or add a note directing owners to bring their pet's vaccination documentation to their first appointment.
Yes. The species dropdown is fully customizable — add any species relevant to your practice, such as ferret, tortoise, chinchilla, or parrot.
All registrations are stored in your formformform dashboard and can be searched by submission. For quick access during calls, export registrations to a spreadsheet you can search by owner or pet name.
They'll need to submit the form once per pet, since each form captures one pet's information. Add a note in the intro ('Complete one form per pet') to set that expectation.
Yes. Customize the fields for your intake context — for a rescue, you might rename 'Owner Information' to 'Foster/Adopter Information' and adjust the vaccination and medical sections to match your protocols.
Take appointment requests with date, time, service type, and reason.
Collect signed waivers with assumption of risk and emergency contact.
Collect patient info, medical history, and insurance before the appointment.
Free forever. No credit card required. Customize everything.
Use this template