Veterinary clinics
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Species” in particular and adapt it to the detail you need.
Pet Registration Form Template
Whether you run a veterinary clinic, boarding kennel, grooming salon, or dog daycare, accurate pet records protect the animals in your care. This registration form captures everything from species and breed to vaccinations, medical conditions, and emergency contacts — before the first appointment or stay.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
Pet registration forms are critical safety infrastructure for any business that handles animals on behalf of their owners. A dog boarding facility that doesn't know a dog has a beef allergy, a groomer unaware of a cat's heart condition, or a daycare without an emergency contact when an animal needs urgent care — these are situations that proper intake prevents. The information collected at registration is the foundation of responsible pet care.
More about this template
This template covers the full picture: owner contact information, a complete pet profile including microchip number for identification, current vaccination status, the existing vet for medical continuity, any health conditions or behavioral notes the caretaker needs to know, and an emergency contact separate from the owner for situations where the owner can't be reached. Every field serves a specific practical purpose.
For small pet service businesses that don't have dedicated practice management software, formformform provides the intake layer that creates a proper record for every animal. Registrations are stored in your dashboard, searchable by pet or owner name, and exportable. You'll get an instant email for every new registration — so you're never surprised by an incoming pet without a record on file.
18 fields to make your own9 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Owner Name
Jane Smith
Email Address
jane@example.com
Phone Number
(555) 123-4567
Address
123 Main St, City, State, ZIP
Pet's Name
Biscuit
Species
9 choices
- Dog
- Cat
- Bird
- Rabbit
- Guinea Pig
- Hamster
- Fish
- Reptile
- Other
Breed
Golden Retriever, Domestic Shorthair, Unknown
Color / Markings
Golden with white chest patch
Date of Birth (or Approximate Age)
Sex
3 choices
- Male
- Female
- Unknown
Spayed / Neutered?
3 choices
- Yes
- No
- Unknown
Microchip Number (if applicable)
985112345678901
Current Veterinarian
Dr. Park at Riverside Animal Clinic
Vet Phone Number
(555) 987-6543
Current Vaccinations (check all that apply)
7 choices
- Rabies
- Distemper / DHPP
- Bordetella (Kennel Cough)
- Leptospirosis
- Feline FVRCP
- Feline Leukemia (FeLV)
- Other
Medical Conditions, Allergies, or Special Needs
List any ongoing health conditions, allergies, medications, or behavioral notes the caretaker should know.
Emergency Contact Name
John Smith
Emergency Contact Phone
(555) 456-7890
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Boarding kennels and pet hotels
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Breed” in particular and adapt it to the detail you need.
Dog daycares
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Color / Markings” in particular and adapt it to the detail you need.
Pet groomers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Date of Birth (or Approximate Age)” in particular and adapt it to the detail you need.
Animal shelters and rescues
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Sex” in particular and adapt it to the detail you need.
Pet sitting services
Ask for the context needed to understand the request before replying. This reduces the back-and-forth needed to establish the basic facts. Review “Spayed / Neutered?” in particular and adapt it to the detail you need.
Training facilities
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Microchip Number (if applicable)” in particular and adapt it to the detail you need.
Community animal registries
Give people a straightforward way to get involved, while collecting the context needed to coordinate the work and follow up. Review “Current Veterinarian” in particular and adapt it to the detail you need.
What's included
Owner contact info including phone and address
Pet details: species, breed, color, date of birth, sex, spayed/neutered status
Microchip number field for permanent identification
Current vet name and phone for medical continuity
Vaccination checklist (rabies, distemper, bordetella, and more)
Medical conditions, allergies, and special needs field
Emergency contact separate from owner
Free with unlimited registrations
How to create a pet registration form
- 1
Click 'Use this template' to open the pet registration form in formformform.
- 2
Customize the species dropdown to match the animals you serve — a cat-only groomer might simplify the list; an exotic animal vet might need to add more species.
- 3
Adjust the vaccinations checklist to match the vaccinations required by your facility (boarding kennels typically require rabies, DHPP, and bordetella as minimums).
- 4
Update the intro paragraph with your facility name and any registration-specific instructions.
- 5
Set your front desk or intake team's email as the notification recipient.
- 6
Share the form link in your appointment confirmation emails, on your website, and in any new client welcome communications so pets are registered before their first visit.
Best practices for your pet registration form
Require vaccinations before service
if your facility requires specific vaccinations, state this clearly in the form intro and make the vaccination section prominent. Collect proof separately (a vet health certificate) for higher-risk environments like boarding.
Ask about behavioral issues explicitly
add a field for 'Is your pet comfortable around other animals?' or 'Does your pet have any fear or aggression triggers?' for facilities where animals interact. This protects both animals and staff.
Verify emergency contacts at intake
confirm that the emergency contact listed is aware they're listed and reachable. A contact who doesn't answer is the same as no contact in an emergency.
Re-register annually
vaccination status, medications, and emergency contacts change. A yearly re-registration keeps your records current and gives you a reason to reconnect with lapsed clients.
Use microchip numbers for identification
in multi-pet households or facilities handling many animals, microchip numbers provide definitive identification when visual descriptions overlap.
Keep medical notes prominently accessible
export the registration data and maintain a working record at your front desk or in your practice management system, not just in formformform, so staff can access it quickly during appointments.
Frequently asked questions
Is this pet registration form template free?
Yes, completely free. You can collect unlimited pet registrations with no subscription required.
Can I add a field for vaccination documentation uploads?
Yes. Add an Upload field in the editor and owners can attach the vaccination record with the registration — 2 MB per file, enough for a photo or a scanned certificate. The template does not ship with the field placed, so it is one addition after cloning. Keep the typed vaccine name and date fields alongside it: those are what you search when you need to know which animals are due, and a scanned certificate is not searchable.
Can I customize the species list for exotic animals?
Yes. The species dropdown is fully customizable — add any species relevant to your practice, such as ferret, tortoise, chinchilla, or parrot.
How do I access registrations when a client calls in?
All registrations are stored in your formformform dashboard and can be searched by submission. For quick access during calls, export registrations to a spreadsheet you can search by owner or pet name.
Can an owner register multiple pets?
They'll need to submit the form once per pet, since each form captures one pet's information. Add a note in the intro ('Complete one form per pet') to set that expectation.
Can I use this form for an animal shelter or rescue organization?
Yes. Customize the fields for your intake context — for a rescue, you might rename 'Owner Information' to 'Foster/Adopter Information' and adjust the vaccination and medical sections to match your protocols.
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