Quote Request Form Template

Stop trading emails just to gather the basics. This quote request form captures service type, project scope, timeline, and budget in one structured submission — plus how each prospect wants you to follow up — so you can respond with a real quote instead of a list of clarifying questions. Less back-and-forth, more closed deals.

Use this template

Last updated 21 August 2026

Fields in this template

Full Namerequired
Email Addressrequired
Phone Number
Company or Organization
Service Typerequired
Design · Development · Consulting · Marketing · Photography / Video · Writing / Editing · Construction or renovation · Cleaning or maintenance · Moving or logistics · Event services · Legal or accounting · Other
Project Descriptionrequired
Desired Start Date
Deadline
Project Timeline
As soon as possible · Within 2 weeks · Within 1 month · 1–3 months · 3–6 months · Flexible / Not sure yet
Estimated Budget
Under $500 · $500–$1,000 · $1,000–$5,000 · $5,000–$10,000 · $10,000–$50,000 · Over $50,000 · Not sure yet
Reference Link or Brief
Preferred Next Steprequired
Email reply · Book a call · Written estimate
Consent to Contactrequired
I agree that formformform may store and use the information above to respond to this enquiry.

Who uses this template

Freelancers and independent contractorsCreative agenciesHome services providersConsultantsEvent services companiesConstruction and renovation firmsIT and software development teamsProfessional service providers of all types

About this template

A quote request form is one of the highest-converting forms a service business can have on its website. Rather than directing prospects to a generic contact form or asking them to call, it signals that you take their project seriously and have a structured process for responding to new work. That professionalism converts browsers into leads.

This template is designed to be service-agnostic — the service type dropdown covers design, development, consulting, marketing, construction, legal services, and more, making it useful out of the box for almost any professional service business. Project description, budget, and timeline give you enough to write a meaningful quote without a lengthy discovery call, and the optional start date and deadline fields catch anyone working against a fixed date without forcing every prospect to commit to one. A preferred next step field lets each prospect tell you whether they want an email reply, a call, or a written estimate, so you can route the response instead of guessing.

formformform makes the intake process effortless. Requests arrive in your inbox as soon as they're submitted, with all the context you need to respond confidently. The built-in consent checkbox keeps a plain record of what each prospect agreed to, and formformform's GDPR compliance and EU hosting cover the storage and use of that submission. If you want different fields to appear for different services — say, hiding the deadline field until a service is chosen — add conditional logic in the editor after cloning; the template itself ships with every field visible so you can see the full set before deciding what to hide.

10 form ideas you can build with this template

Web Design Quote Request Form

Collects project type, number of pages, CMS preference, and design style references from businesses seeking a website redesign quote.

Home Renovation Quote Form

Gathers project type, square footage, material preferences, and preferred start date from homeowners comparing renovation contractors.

Commercial Photography Quote Form

Captures shoot type, estimated number of images, usage rights, and location from brands seeking product or event photography pricing.

Legal Services Fee Estimate Form

Collects matter type, estimated complexity, and preferred billing structure from prospective clients seeking an initial fee estimate from a law firm.

Commercial Cleaning Quote Request

Gathers facility type, square footage, cleaning frequency, and special requirements from office managers comparing janitorial service pricing.

Corporate Catering Quote Form

Collects event type, guest count, dietary restrictions, and date from event planners requesting catering pricing for a corporate function.

Software Development Estimate Form

Captures project type, tech stack requirements, integration needs, and deadline from product managers seeking development team capacity estimates.

Moving Services Quote Form

Collects current location, destination, home size, and preferred moving date from households seeking pricing from a moving company.

Graphic Design Project Quote Form

Gathers asset type, quantity, format requirements, and intended use from marketing teams requesting design project pricing.

Landscaping Quote Request Form

Collects property size, service type, frequency, and first-service date preference from homeowners and HOAs seeking lawn care pricing.

What's included

Service type dropdown covering a wide range of professional categories

Open project description field for scope and context

Optional start date and deadline fields flag urgency without forcing every prospect to name a date

Budget range dropdown to qualify leads upfront

Preferred next step field routes prospects to an email reply, a call, or a written estimate

Built-in consent checkbox for GDPR-friendly recordkeeping

Reference Link or Brief field for a portfolio, a shared folder, or a written brief pasted straight in

Unlimited quote requests, forever free

How to create a quote request form

1
Click "Use this template" to open it in formformform with all fields configured, including the start date, deadline, reference link, next-step, and consent fields.
2
Customize the service type dropdown to match only the services you offer — remove irrelevant options and add any that are specific to your business.
3
Add conditional logic in the editor if you want fields like start date, deadline, or reference link to appear only after a service is selected — the template ships with everything visible, so this step is optional.
4
Adjust the budget range options to match your typical project sizes — remove ranges below your minimum engagement if applicable.
5
Set your notification email to the person or team that handles new business inquiries.
6
Publish and embed on your services or pricing page — use the "Get a Quote" button to direct visitors to the form.

Best practices for your quote request form

Include budget upfront

it's the field clients hate most but service providers need most. Frame it as a range, not a commitment, to reduce resistance.

Keep the project description open-ended

let clients tell you what they need in their own words. A dropdown of project types often constrains how they think about their problem.

Pair the timeline dropdown with the deadline field

the dropdown signals general urgency for every submission, while the optional deadline field catches the subset of prospects who already know a fixed date, without forcing everyone to name one.

Customize the service type to your actual offerings

a generic list signals a generic form; a tailored list signals a specialist.

Let the preferred next step field route your reply

send an "Email reply" straight to a written quote, and use "Book a call" as the trigger for a scheduling automation, so you're not guessing what each prospect wants.

Add conditional logic in the editor

clone the template, then use logic to show the start date, deadline, and reference link fields only after a service is selected, and to reveal the booking-related messaging only for services where a discovery call actually helps.

Keep consent factual

the built-in consent checkbox and formformform's GDPR compliance and EU hosting cover storage and use of the submission itself; don't imply the form alone makes your business compliant with regulations specific to your industry.

Respond within one business day

prospects comparing providers go with whoever responds first. Speed wins more quotes than any other factor.

Frequently asked questions

Is this quote request form free?

Yes. You can collect unlimited quote requests at no cost — no subscription, no per-submission fees.

Can I customize the service type options?

Yes. Open the dropdown field in the form editor and add, remove, or rename options to match the services you actually offer.

How do I get notified when someone requests a quote?

Set your notification email in the form settings. You'll receive an instant email with the full submission — contact details, project description, dates, budget, and their preferred next step.

Where should I put this form on my website?

The highest-converting placements are your services page, your pricing page, and a dedicated 'Get a Quote' or 'Work With Us' landing page. Link to it from your homepage navigation as well.

Can I add a file upload for project briefs or reference materials?

Yes. formformform supports file uploads in the form editor — use this template, then add an Upload field wherever you want clients to attach a document (2 MB per file). The template also includes a Reference Link or Brief field, a short text field where clients can paste a link to a shared folder, Figma file, or written brief instead.

How do I show different fields for different service types?

Add conditional logic in the form editor after cloning the template — for example, show the deadline field only once a service type is selected. Logic isn't part of the template by default, but it takes a couple of minutes to add.

Does the consent checkbox make my business compliant with data protection law?

No, not by itself. It's a plain record of what the person agreed to. formformform is GDPR compliant and offers EU hosting for the underlying data, but no template — including this one — makes your business compliant with regulations specific to your industry or region on its own.

Can I turn "Book a call" into an actual scheduling link?

Yes, indirectly. formformform doesn't have built-in scheduling, but you can connect the form to Calendly, Cal.com, or Acuity through an automation so a submission that selects "Book a call" sends you (or the prospect) the booking link.