The best candidates don't always appear when you have an opening. A job inquiry form lets proactive talent introduce themselves on their timeline — so when a role opens up, you already have a shortlist. Stop starting every search from zero.
A job inquiry form is the careers page equivalent of leaving the door open. It acknowledges that great candidates don't always appear at the exact moment you have a job posting — and that companies that build talent pipelines proactively spend less time and money on every future hire.
This template is designed for the candidate who's interested in your company but doesn't see an exact match in your current openings. It captures role interest, experience level, work arrangement preference, and availability — enough for a recruiter to quickly assess general fit and file the submission for future reference. The LinkedIn and portfolio URL field means a quick click tells you whether this person is worth a follow-up conversation without a formal application process.
formformform makes it easy to collect and organize these expressions of interest. All submissions are stored in your dashboard and searchable by any field. When a new opening comes up, you can review your inquiry pipeline before launching an external search — often finding a strong candidate who's already expressed interest and stayed warm.
Invites engineers, designers, and product managers to express interest in a fast-growing startup before specific headcount is approved.
Lets copywriters, art directors, and strategists introduce themselves to an agency with project-based hiring needs throughout the year.
Captures interest from dedicated volunteers who want to transition into paid staff roles as organizational capacity grows.
Lets junior attorneys express interest in an associate position and describe their practice area focus before lateral openings are posted.
Collects FOH and BOH experience details from prospective staff so the manager has a bench when seasonal or sudden openings arise.
Lets independent consultants describe their domain expertise and availability for project-based engagement before a relevant project begins scoping.
Collects skill area, portfolio link, and hourly rate from freelance marketers, designers, and developers interested in project work.
Builds a substitute teacher pipeline by collecting certification status, grade level preferences, and availability before specific vacancies arise.
Click 'Use this template' to open it in formformform with all fields pre-built.
Update the intro paragraph to explain how you use these inquiries — 'We review all inquiries and reach out when a relevant role opens' sets honest expectations.
Customize the experience level radio to match your seniority structure.
Set the notification email to your recruiting team or hiring manager so inquiries land in the right place immediately.
Optionally add a 'How did you hear about us?' dropdown to track candidate sourcing.
Publish and embed on your careers page — place it below your open roles with a clear heading like 'Don't see the right fit? Introduce yourself.'
if you don't actively maintain a pipeline, say so. Don't promise follow-up you won't deliver.
you may already have strong candidates who expressed interest.
'We keep all submissions on file and reach out when something relevant opens' is much better than silence.
remote/hybrid/on-site fit is often a deal-breaker. Collecting it upfront avoids a wasted discovery call.
this is an inquiry, not an application. A LinkedIn profile and a thoughtful 'tell us about yourself' response are enough to make a first-pass decision.
set a calendar reminder to skim your inquiry inbox every quarter so warm candidates don't go cold in your database.
Yes, completely free. Collect unlimited candidate inquiries at no cost.
A job application form is tied to a specific open role. A job inquiry form is open-ended — it's for candidates who want to introduce themselves regardless of current openings. It builds your passive talent pipeline.
Place it on your careers page, below any open role listings. A clear heading like 'Don't see the right fit? Tell us about yourself' works well. You can also link to it from your LinkedIn company page.
formformform doesn't currently support file uploads. For resumes, add a URL field where candidates can link to a PDF or Google Doc. Or use the LinkedIn profile field — for most roles, it's sufficient.
All submissions are stored in your dashboard with timestamps. You can export them as CSV to import into your ATS or build a simple candidate spreadsheet with role interest and availability noted.
The simplest approach is to set the notification to a shared recruiting inbox and have your team route manually based on the role interest field. For automated routing, use the webhook feature to trigger a workflow tool.
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