Speaking opportunities deserve a structured pitch. This form gives event organizers a professional way to inquire — capturing event details, topic brief, audience size, session format, and budget so speakers can evaluate every opportunity quickly and respond with purpose.
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For anyone who speaks professionally, managing inbound event inquiries is a real operational challenge. Without a structured form, requests arrive via LinkedIn DMs, Instagram comments, email forwarded from assistants, and the occasional handwritten note. The information you need to evaluate an opportunity — date, audience, topic, budget — often requires three email exchanges to collect.
This template solves that. By the time a speaking inquiry arrives in your inbox, you already know the event date, location, audience size, proposed topic, preferred session length, and fee budget. You can make a preliminary yes/no decision before writing a single reply. For inquiries that look promising, you have enough to draft a meaningful response without a discovery call.
formformform makes this form easy to embed on your website's speaking page, your author page, or anywhere event organizers land when they want to book you. It's a professional signal that you manage your speaking business seriously — and it saves both parties hours of back-and-forth.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
TechSummit 2026
San Francisco, CA — or 'Virtual'
500
Describe the topic you'd like covered, the audience's level of expertise, and what you want attendees to take away.
Sam Ortega
Event Director
sam@techsummit.com
(555) 123-4567
https://www.techsummit.com
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Event Date” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Event Location or Format” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Event Type” in particular and adapt it to the detail you need.
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Expected Audience Size” in particular and adapt it to the detail you need.
Give participants a clear set of questions and keep the information together, making it easier to prepare, respond and follow up. Review “Proposed Topic or Session Brief” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Preferred Session Length” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Speaker Fee Budget” in particular and adapt it to the detail you need.
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Your Role” in particular and adapt it to the detail you need.
Click 'Use this template' to open it in formformform with all fields pre-built.
Review the speaker fee budget dropdown and remove ranges that don't apply to your speaking tier.
Customize the event type dropdown to match the contexts you actually speak in — remove 'Full-day workshop' if you don't offer that format.
Set the notification email to yourself or your booking manager so every inquiry lands in the right inbox immediately.
Update the intro paragraph to reflect your actual response timeline and any speaking availability constraints.
Publish and link to it from your speaking page, your about page, and your bio wherever it appears online.
knowing the budget upfront lets you decline mismatched opportunities gracefully without an awkward negotiation.
ten seconds on their website tells you audience demographics, past speakers, and event quality better than any dropdown.
if the proposed topic is far from your expertise, you know before the first call.
event organizers plan well in advance. Let them know your response timeline so they don't over-follow-up.
some organizers want you to fit their slot; flexibility signals you're easy to work with.
when you respond to confirmed inquiries, send a one-page speaker profile with your bio, headshot, and previous events. Makes the organizer's job easier and increases booking rates.
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Yes, completely free. Collect unlimited speaking inquiries with no fees or subscription.
Copy the iframe embed code from your formformform dashboard and paste it into your website's speaking page. It works on any platform — WordPress, Squarespace, Webflow, or a custom site.
Yes — flip the framing. Update the intro paragraph to say 'Apply to speak at [Event Name]' and adjust the fields accordingly. The same structure works as both an inquiry form for inbound speaker requests and an application form for open speaker slots.
You can add a note in the intro: 'We only accept paid speaking engagements — please include your budget.' The fee budget dropdown also lets you spot and decline volunteer requests before replying.
Yes. Set the notification email to your manager's address or a shared inbox. They'll receive every inquiry with full details and can filter and forward to you.
Yes — embed the inquiry form and link to your speaker one-pager or media kit on the same page. Organizers who download your kit first tend to send more qualified inquiries.
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Free for non-commercial projects, with unlimited forms and responses.
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