Form templates for artists & galleries
Artists sell work that does not exist yet, and galleries sell a room and a date. These templates cover both: commission requests, art fair and craft fair applications, exhibition press previews, sponsorship and volunteer forms, and the releases behind a show.
A commission is priced by its terms, not its hours. A surface pattern brief turns on repeat format and licensing territory; a book cover needs the publisher's trim size; an NFT collection needs the rights structure written down before anyone sketches.
Gallery forms carry a different weight: a juried art fair application with an artist statement, a docent shift on one floor section, whether the artwork stays on the walls during a private hire. Conditional logic asks each of those only where it belongs, and every answer lands in one searchable list.
61 forms artists & galleries actually build
Each one starts from a template you can open and edit. Grouped by the kind of form it is.
Event form templates
- Craft Fair Vendor RegistrationGathers handmade product categories, booth display needs, electricity requirements, product photos, and jury application fee.Start fromEvent Vendor Registration Form
- Art Fair Exhibitor ApplicationCollects original artwork samples, medium category, booth canopy specifications, artist statement, and juried show acceptance process.Start fromEvent Vendor Registration Form
- Art Gallery Opening Volunteer Coordinator FormPlans guest services, artist introduction, and installation support roles for gallery opening night events.Start fromEvent Volunteer Coordinator Form
- Exhibition Opening Feedback FormGathers curator presentation quality, venue atmosphere, and discovery experience ratings from gallery opening attendees.Start fromEvent Attendee Feedback Form
- Art Gallery Opening Photography Booking FormCollects artwork detail shots, artist portrait, and opening night guest atmosphere needs for gallery event photography.Start fromEvent Photography Booking Request
- Christmas Craft Market Vendor ApplicationSelect makers for a seasonal market where the price mix matters as much as the categories, with pitch and power needs collected for a two-day indoor layout.Start fromCraft Fair Vendor Application Form
- Artisan Makers Market Application FormRun a strictly handmade market where the four-way maker declaration is the acceptance gate and resellers are filtered before the panel meets.Start fromCraft Fair Vendor Application Form
- Village Hall Craft Fair Stall ApplicationA volunteer-run fair with a fixed number of tables, where table provision and access needs decide the floor plan more than anything else.Start fromCraft Fair Vendor Application Form
- Open Studios Exhibitor ApplicationCollect maker process descriptions and image links for a juried trail, with public liability status recorded for the venues on the route.Start fromCraft Fair Vendor Application Form
- School Fundraising Fair Stallholder FormTake stall applications from local makers and parents, with insurance status and licence questions kept plain for people who have never traded before.Start fromCraft Fair Vendor Application Form
- Independent Retail Pop-Up ApplicationSelect brands for a short-run pop-up shop, using price banding and product categories to build a coherent floor rather than a jumble.Start fromCraft Fair Vendor Application Form
- Art Fair Stand Application FormGather medium, process and portfolio links from artists, with marquee and hanging needs asked separately from stand size.Start fromCraft Fair Vendor Application Form
- Vintage and Upcycled Market ApplicationA fair where the reseller answers are the accepted ones, showing how the same declaration field works with the rule inverted.Start fromCraft Fair Vendor Application Form
- Charity Bazaar Stallholder ApplicationRecruit stallholders for a fundraising bazaar, recording pitch size and power needs while the donation or fee arrangement is handled separately.Start fromCraft Fair Vendor Application Form
- Town Centre Makers Fair ApplicationAn outdoor fair on a surface that cannot be staked, where the marquee question and weights guidance in the terms do the real work.Start fromCraft Fair Vendor Application Form
- Craft Collective Seasonal Rota ApplicationTake applications across several dates using the day checkboxes, so a collective can build a rota from one round of applications.Start fromCraft Fair Vendor Application Form
- Wedding Fair Maker Stand ApplicationSelect stationers, florists and favour makers for a wedding fair, using price banding to keep the stand mix accessible to the audience.Start fromCraft Fair Vendor Application Form
- Museum or Gallery Shop Pop-Up ApplicationInvite makers to apply for a temporary retail space, where the process description and images matter more than the pitch logistics.Start fromCraft Fair Vendor Application Form
- Farmers Market Craft Section ApplicationA craft aisle inside a produce market, run as a separate juried application from the food and farm stalls alongside it.Start fromCraft Fair Vendor Application Form
- B2B Trade Show Exhibitor ApplicationTake stand applications for a hall-based industry show, with configuration, rigging and power collected before the floor plan is drawn.Start fromTrade Show Exhibitor Application Form
- Conference Exhibition Floor ApplicationSell the exhibition alongside a conference programme, using the sponsorship checkbox to surface speaking and track sponsorship interest early.Start fromTrade Show Exhibitor Application Form
- Industry Association Expo Stand ApplicationAllocate member and non-member stands, with sector zoning driven by the products-exhibited and industry fields.Start fromTrade Show Exhibitor Application Form
- Careers Fair Employer Stand ApplicationCollect employer stand requirements and representative counts, with the target-audience field capturing which courses or year groups they want to reach.Start fromTrade Show Exhibitor Application Form
- Technology Showcase Exhibitor FormA floor of live demonstrations, where the dedicated wired line and the electrical drop matter more than the stand graphics.Start fromTrade Show Exhibitor Application Form
- Manufacturing and Machinery Show ApplicationHeavy exhibits needing three-phase power, engineering sign-off for rigging and early move-in for a custom build.Start fromTrade Show Exhibitor Application Form
- Food and Drink Trade Expo Stand ApplicationTrade buyers rather than the public, with sampling requirements and water supply captured in the accessibility and requirements field.Start fromTrade Show Exhibitor Application Form
- Healthcare and Medical Devices ExhibitionRegulated exhibits where the products-exhibited field feeds directory compliance as well as floor zoning.Start fromTrade Show Exhibitor Application Form
- Regional Business Expo ApplicationA smaller show of shell scheme stands, where most exhibitors take the scheme as provided and the form is mainly about badges and placement.Start fromTrade Show Exhibitor Application Form
- Partner Pavilion Application FormAllocate space within a sponsored or national pavilion, with a single contractor building for multiple exhibitors.Start fromTrade Show Exhibitor Application Form
- University Research Showcase Stand FormDepartments applying for space at an institutional showcase, using the badge count for staff and postgraduate presenters.Start fromTrade Show Exhibitor Application Form
- Franchise Exhibition Exhibitor ApplicationFranchisors taking space at a recruitment show, where competitor adjacency requests are unusually pointed and need a stated policy.Start fromTrade Show Exhibitor Application Form
- Wedding or Consumer Show Exhibitor ApplicationA consumer-facing show using the same build questions, with the target-audience field describing the visitor the exhibitor wants.Start fromTrade Show Exhibitor Application Form
- Startup Village or Pavilion ApplicationSmall pods within a larger floor, where badge allocation and pitch-slot interest matter more than rigging or three-phase power.Start fromTrade Show Exhibitor Application Form
Design form templates
- Children's Book Character Illustration CommissionCaptures character age range, personality traits, clothing style, and diversity representation preferences for picture book protagonists.Start fromIllustration Commission Request
- Wedding Portrait Illustration CommissionGathers couple reference photos, background scene preference, delivery format for printing, and rush wedding date timeline.Start fromIllustration Commission Request
- Twitch Emote and Streamer Art CommissionDocuments channel theme, emote slot count, expression types, and overlay integration needs for livestreaming brand assets.Start fromIllustration Commission Request
- Pet Portrait Illustration CommissionCollects high-resolution pet photos, background preference, art style, and framing or print size for personalized animal portraits.Start fromIllustration Commission Request
- Tattoo Flash Design CommissionGathers subject matter, placement body area, size estimate, black-and-grey vs. color preference, and flash sheet vs. custom art designation.Start fromIllustration Commission Request
- Book Cover Illustration CommissionCaptures genre, synopsis, protagonist description, mood reference, and publisher trim size for fiction and nonfiction book covers.Start fromIllustration Commission Request
- Surface Pattern Design CommissionDocuments product category (fabric, wallpaper, wrapping paper), repeat tile format, color palette count, and commercial licensing territory.Start fromIllustration Commission Request
- Editorial Illustration CommissionGathers article topic, publication tone, photo vs. spot illustration format, and print resolution requirements for journalism and magazine work.Start fromIllustration Commission Request
- Video Game Concept Art CommissionCaptures world-building context, character class or role, color palette restrictions, and deliverable format (PSD, turnaround sheets) for game development.Start fromIllustration Commission Request
- NFT and Digital Art CommissionDocuments collection theme, trait rarity tier, blockchain platform, and commercial rights structure for generative or 1/1 NFT artwork.Start fromIllustration Commission Request
- Corporate Mascot Design CommissionCollects brand values to personify, industry context, mascot use cases (web, print, merchandise), and style preference for branded character design.Start fromIllustration Commission Request
- Holiday Card Illustration CommissionGathers family photo references, seasonal theme, personalization text, and quantity for custom holiday greeting card artwork.Start fromIllustration Commission Request
- Merchandise Print-on-Demand Illustration CommissionDocuments product type (t-shirt, tote, mug), print area dimensions, color count restrictions, and POD platform for commercial merchandise artwork.Start fromIllustration Commission Request
Beauty & Wellness form templates
- Bridal Makeup Inquiry FormCaptures wedding date, venue location, bridal party size, and desired look from soft romantic to glam so the makeup artist can quote a bridal package and build a day-of timeline.Start fromMakeup Artist Booking Inquiry
- Prom Makeup Booking FormCollects prom date, dress color, and desired makeup style so the artist can align look suggestions and book back-to-back appointments for friend groups efficiently.Start fromMakeup Artist Booking Inquiry
- Editorial and Fashion Shoot Makeup FormGathers creative director contact, shoot theme, number of models, and call time so the makeup artist can prepare looks and calculate kit prep time.Start fromMakeup Artist Booking Inquiry
- Film and Theater Production Makeup FormRecords production dates, number of cast members, period or style requirements, and whether prosthetics or special effects are needed so the makeup department can staff correctly.Start fromMakeup Artist Booking Inquiry
- Corporate Headshot Makeup FormCaptures number of executives, shoot duration, and desired look — polished and natural — so the makeup artist can pace appointments and keep the schedule on track.Start fromMakeup Artist Booking Inquiry
- Quinceanera Makeup Booking FormCollects event date, number of family members needing services, and the honoree's color palette so the artist can coordinate looks that complement the dress and decor.Start fromMakeup Artist Booking Inquiry
- Runway Show Makeup FormRecords show date, designer name, number of models, and backstage call time so the lead makeup artist can hire additional artists and prepare a unified look for all models.Start fromMakeup Artist Booking Inquiry
- Makeup Lesson Booking FormGathers skill level — beginner to intermediate — areas to learn, and specific techniques of interest so the artist can tailor the lesson plan and pack the right demonstration products.Start fromMakeup Artist Booking Inquiry
- Halloween or Special FX Makeup FormCaptures character or concept, event date, number of people, and approximate wear time so the artist can plan prosthetics, body paint, and products rated for extended wear.Start fromMakeup Artist Booking Inquiry
- Music Video Makeup FormRecords shoot date, number of artists and extras, visual aesthetic, and whether continuity over multiple shoot days is required so the makeup team can document and replicate looks precisely.Start fromMakeup Artist Booking Inquiry
- Engagement Photo Shoot Makeup FormCollects shoot date, photographer name, and desired look — romantic versus adventurous — so the makeup artist can recommend colors that photograph well in the planned setting and lighting.Start fromMakeup Artist Booking Inquiry
- Makeup Artistry Program Application FormCaptures portfolio or prior work description, specialization interest — bridal, film, editorial — and equipment ownership status so the instructor can tailor the curriculum emphasis.Start fromBeauty School Application
Entertainment & Media form templates
- Music Artist Management Inquiry FormLets unsigned musicians submit a bio, streaming stats, genre, and live performance history to a music management company evaluating new signings.Start fromTalent Management Inquiry Form
- DJ and Electronic Artist Management InquiryGathers SoundCloud / DJ set links, festival and club booking history, current management status, and touring availability for electronic music management firms.Start fromTalent Management Inquiry Form
- Gallery and Exhibition Press Request FormUsed by art galleries and entertainment venues managing press preview access for journalists covering arts and culture beats.Start fromMedia Press Request Form
What artists & galleries usually collect
Character age range and personality for a picture book protagonist, channel theme and emote slot count for a streamer, placement and size for a tattoo flash sheet, the deliverable format — PSD, turnaround sheets — for game concept art.
Where the artwork will be reproduced and for how long: commercial licensing territory on a surface pattern, product categories on a merchandise print, blockchain platform and rights structure on a collection, print resolution for an editorial page.
The couple's shots for a wedding portrait, a pet's best angles, a mood board — a File Upload field brings those in with the brief. Bigger things stay links: a Behance folio, a SoundCloud set for a management enquiry, a drive folder of artwork samples for a juried show.
Booth canopy specifications and electricity needs on a fair application, floor section and time slot for a docent shift, catering policy and whether the artwork stays hung for a gallery hire.
21 templates to start from
- Craft Fair Vendor Application FormTake juried applications from makers, with handmade status, pitch and power needs, and insurance dates.
- Trade Show Exhibitor Application FormTake stand applications from exhibitors, with configuration, rigging, utilities, badges and freight.
- Illustration Commission RequestAccept and scope illustration commissions with a structured client intake form.
- Makeup Artist Booking InquiryCollect event details, makeup style preferences, and group size for makeup artist bookings.
- Event Vendor Registration FormStreamline vendor applications for markets, fairs, and festivals.
- Talent Management Inquiry FormLet artists and performers inquire about management representation professionally.
- Beauty School ApplicationCollect beauty school program applications with program interest, experience, and financial readiness.
- Corporate Sponsorship Inquiry FormQualify corporate sponsors and learn their goals before your first meeting.
- Event Attendee Feedback FormCollect structured attendee feedback with ratings across five event dimensions.
- Event Photography Booking RequestBook an event photographer with a detailed request covering shots, coverage hours, and budget.
- Event Volunteer Coordinator FormPlan your event's volunteer needs with a structured coordinator brief.
- Facility Rental Inquiry FormCapture venue rental leads with a complete event inquiry form.
- Get in Touch FormA warm, inviting contact form for brands with a personal voice.
- Media Press Request FormHandle journalist interview requests and media inquiries from a single organized form.
- Photo Studio Booking Request FormAccept photo studio booking requests with shoot details, equipment needs, and experience level.
- Photo Usage Permission RequestRequest photo usage permission with intended use, compensation, and review details.
- Photography Studio Rental InquiryStreamline studio rental bookings with dates, hours, and equipment needs.
- Trademark Inquiry FormCollect trademark type, goods categories, and jurisdiction details from new clients.
- Volunteer Shift Sign-Up FormLet volunteers reserve a specific shift date, time, and role for an event.
- Wedding Vendor Inquiry FormReach out to any wedding vendor with your date, vision, and budget details.
- Wedding Venue Inquiry FormCapture date, guest count, ceremony style, and budget from couples inquiring about your venue.
How to set one up
- 1
Open the Illustration Commission Request template and rewrite it in your own words — the questions you already type into DMs about subject, size, deadline and where the work will appear.
- 2
Ask for the commission type first, then branch. A book cover asks genre and trim size; a Twitch set asks emote slot count; a tattoo enquiry asks placement and black-and-grey versus colour.
- 3
Add a File Upload field so reference images arrive attached to the brief, a short text field for the Behance folio or drive folder, and a licensing question worded closely enough to quote from.
- 4
Build the gallery side separately: Event Vendor Registration Form for a juried art fair call, Volunteer Shift Sign-Up Form for docents, Media Press Request Form for preview access.
- 5
Share it where the work is seen — link in your Instagram bio, QR code on the wall label at a show, embed on your site — and export responses when fair season closes.
Frequently asked questions
How do clients send me reference photos with a commission request?
Attached to the request. File Upload is a field type in the editor, so the couple's reference shots or a pet's photos land on the same submission as the brief, and you download or preview each one from the response. Files are capped at 2 MB each, so a set of full-resolution scans, a Behance folio or a SoundCloud set for a management enquiry is better asked for as a link in a short text field.
Can one form cover every type of commission I take?
Yes. Ask for the commission type as the first question and let conditional logic do the rest. A children's book brief asks character age range and personality; a surface pattern brief asks repeat tile format and colour count; a video game commission asks deliverable format. Nobody scrolls past questions meant for someone else.
How should I ask about usage rights on a commission form?
Put the terms in the brief, where they belong. Ask where the work will be reproduced, the licensing territory, which merchandise categories are covered, and whether the rights are exclusive. That is a record of what was agreed, not a signed contract — there are no e-signature fields here, so your agreement still goes out the way it always has.
Can the form take a commission deposit or an art fair jury fee?
Yes. Add products and priced options to the form, then collect payment through secure hosted checkout with Stripe, PayPal, or Square. Payment status is tracked alongside the response.
What is the right way to collect a photo release for an exhibition?
Build it from the Photo Usage Permission Request template and write the usage scope out in full — hung in the gallery, sold as prints, entered into competitions. A ticked box records that the subject read and agreed; it is not a legally executed signature. Keep the form end-to-end encrypted, and have your own wording checked.
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