Form templates for salons & spas
Salons and spas run on what the client tells you before they sit down. These templates cover the consultation, intake and booking forms behind the chair and the treatment room — hair, nails, brows, lashes, skin and massage — shared as a link, a QR code or an embed on your booking page.
The answers are commercial, not admin. A box dye from six weeks ago changes how long a colour correction sits in the chair; contact lenses and adhesive history change whether a lash set goes ahead at all.
Conditional logic keeps the asking short: gestational week appears only for prenatal massage, heat tolerance only for hot stones or a sauna. Every answer lands in one searchable list the next stylist can read.
60 forms salons & spas actually build
Each one starts from a template you can open and edit. Grouped by the kind of form it is.
Beauty & Wellness form templates
- Hair Color Client Consultation FormColorists gather detailed color history, existing damage level, and desired lightness to plan safe bleach or dye formulations before the appointment.Start fromSalon Client Intake Form
- Natural Hair Salon Intake FormNatural hair stylists document curl pattern, porosity, current protective style, and product preferences to tailor treatments for textured hair clients.Start fromSalon Client Intake Form
- Bridal Hair Trial Intake FormWedding hair stylists collect inspiration photos, wedding date, veil and accessory details, and dress neckline to plan the perfect trial run.Start fromSalon Client Intake Form
- Barbershop New Client IntakeBarbershops capture preferred fade length, beard grooming needs, product allergies, and styling preferences for first-time visitors.Start fromSalon Client Intake Form
- Blow-Dry Bar Client Preference CardBlow-dry bars collect hair type, scalp sensitivity, and preferred finish (voluminous, sleek, wavy) to deliver consistent results on every visit.Start fromSalon Client Intake Form
- Keratin Treatment Consultation FormStylists verify prior chemical services, assess suitability for keratin or Brazilian blowout, and document expected result and client expectations.Start fromSalon Client Intake Form
- Lash Extension Client Intake FormLash artists collect eye sensitivity, allergy history, contact lens use, and desired lash style (classic, hybrid, volume) before the first application.Start fromSalon Client Intake Form
- Wig and Extensions Consultation FormExtension specialists document natural hair length, desired length and color, budget range, and maintenance commitment level for extensions fitting.Start fromSalon Client Intake Form
- Kids Hair Salon Intake FormChildren's salons capture parent-provided details on hair texture, any sensory sensitivities, favorite styles, and whether the child has been to a salon before.Start fromSalon Client Intake Form
- Scalp Treatment Consultation FormTrichologists and scalp specialists collect scalp condition details (dandruff, psoriasis, thinning areas), current product use, and treatment history before a scalp analysis.Start fromSalon Client Intake Form
- Permanent Wave Client ConsultationPerm specialists document hair porosity, previous relaxer or color history, desired curl size, and scalp sensitivity to select the right perm solution.Start fromSalon Client Intake Form
- Hair Loss Consultation Intake FormClinics and salons specializing in hair restoration collect pattern loss details, family history, current medications, and prior treatments for thinning or balding clients.Start fromSalon Client Intake Form
- Mobile Hairstylist Client FormMobile stylists visiting clients at home collect location details, parking availability, desired service, and time constraints for on-site appointment preparation.Start fromSalon Client Intake Form
- Cosmetology School Model Intake FormCosmetology schools collect model consent, desired service, hair condition assessment, and instructor supervision acknowledgment for student-client clinic appointments.Start fromSalon Client Intake Form
- Color Correction Consultation FormColor correction specialists document the full chemical timeline, current shade, target shade, and client expectations to assess feasibility and time requirements.Start fromSalon Client Intake Form
- Gel Nail Extension Request FormCaptures desired length, shape, and color gel so the technician can order specific products and allocate extra chair time for extension sets.Start fromNail Salon Appointment Request
- Nail Art Design Booking FormLets clients describe or link to inspiration images for custom nail art so the artist can prepare stencils, stamping plates, and specialty polishes before the appointment.Start fromNail Salon Appointment Request
- Bridal Party Nail Booking FormCollects names and services for each member of the bridal party, preferred date, and bride's design vision so the salon can block time and assign technicians accordingly.Start fromNail Salon Appointment Request
- Dip Powder Appointment FormGathers color preference, current nail condition, and whether removal of a previous set is needed so the technician can quote an accurate service time.Start fromNail Salon Appointment Request
- Kids Manicure Party Request FormRecords number of children, age range, party date, and theme color palette so the salon can staff appropriately and prepare kid-safe polish options.Start fromNail Salon Appointment Request
- Mobile Nail Technician Booking FormCollects client address, number of people, services requested, and access requirements so the mobile tech can plan their supply kit and travel schedule.Start fromNail Salon Appointment Request
- Spa Day Package Nail Add-On FormCaptures which spa package the client already booked and which nail add-on services they want so the coordinator can sequence treatments without scheduling conflicts.Start fromNail Salon Appointment Request
- Acrylic Full Set Consultation FormGathers desired shape — almond, coffin, stiletto — length, and finish preference so the nail tech can advise on realistic outcomes before the appointment.Start fromNail Salon Appointment Request
- Nail Repair Walk-In Priority FormRecords broken nail count, current service type on remaining nails, and urgency so the front desk can slot walk-ins into the schedule without disrupting booked appointments.Start fromNail Salon Appointment Request
- Seasonal Nail Art Booking FormLets clients browse seasonal design themes — holiday, floral, abstract — and select their top choice so technicians can block design prep time in advance.Start fromNail Salon Appointment Request
- Corporate Wellness Nail Event FormCollects company name, employee count, event date, and preferred services so the salon can quote a group rate and dispatch enough technicians.Start fromNail Salon Appointment Request
- Powder Brow Consultation FormCaptures skin type, existing brow hair density, and desired softness versus definition to help the artist recommend between ombre powder brows and a combination technique.Start fromMicroblading Consultation Request
- Brow Lamination Consultation FormRecords natural brow hair length and condition, previous chemical treatments, and desired style direction so the artist can assess brow health and set realistic brushed-up expectations.Start fromMicroblading Consultation Request
- Combination Brow Consultation FormGathers goals for both hair-stroke and shaded areas so the artist can plan the correct technique split and prepare pigment blends in advance.Start fromMicroblading Consultation Request
- Color Correction Brow FormRecords original pigment color, years since application, and desired final result so the artist can plan a corrective session and communicate realistic timeline expectations.Start fromMicroblading Consultation Request
- Brow Tattoo Removal Inquiry FormCaptures original tattoo age, pigment color, previous removal attempts, and skin sensitivity history so the removal specialist can quote the number of sessions likely needed.Start fromMicroblading Consultation Request
- Nano Brow Consultation FormGathers skin type, oil production level, and desired hair-stroke realism so the artist can determine whether nano brows are a better technique fit than traditional microblading.Start fromMicroblading Consultation Request
- Bridal Brow Booking FormRecords wedding date, desired look for photos versus everyday, and whether a second touch-up session is possible before the event so the artist can plan a timeline.Start fromMicroblading Consultation Request
- Men's Brow Enhancement Consultation FormCaptures natural brow thickness, desired density, and preference for natural versus groomed appearance so the artist can tailor the design to masculine brow aesthetics.Start fromMicroblading Consultation Request
- Barbering School Application FormGathers prior grooming experience, preferred specialization — fades, straight razor, beard design — and schedule preference so the admissions coordinator can match the applicant to a cohort.Start fromBeauty School Application
- Nail Technology Certificate Application FormRecords prior nail experience, interest in specific techniques — gel, acrylic, nail art — and licensing exam awareness so the school can set accurate program outcome expectations.Start fromBeauty School Application
- Swedish Massage Intake FormRelaxation-focused spas screen for contraindications and collect client pressure preferences and focus areas before first-time Swedish massage sessions.Start fromSpa Treatment Consultation Form
- Prenatal Massage Consultation FormPrenatal massage specialists collect gestational week, high-risk pregnancy indicators, OB clearance status, and positioning preferences for expectant clients.Start fromSpa Treatment Consultation Form
- Hot Stone Massage Pre-Treatment FormTherapists verify that clients have no heat-sensitive conditions, diabetes, or circulatory issues before applying heated stones during a massage session.Start fromSpa Treatment Consultation Form
- Float Tank / Sensory Deprivation IntakeFloat therapy studios gather skin condition disclosures, claustrophobia concerns, open wound status, and first-time floater questions before booking.Start fromSpa Treatment Consultation Form
- Body Wrap Consultation FormSpa therapists collect heat tolerance, skin sensitivities, and detox or slimming goals before applying seaweed, mud, or thermal body wrap treatments.Start fromSpa Treatment Consultation Form
- Reiki and Energy Healing IntakeHolistic practitioners gather emotional wellness goals, previous energy work experience, and any skepticism or physical conditions before a Reiki session.Start fromSpa Treatment Consultation Form
- Couples Massage Pre-Visit FormSpas collect individual health disclosures and pressure preferences for both partners simultaneously through a single dual-client consultation link.Start fromSpa Treatment Consultation Form
- Ayurvedic Treatment ConsultationAyurvedic wellness centers assess dosha type, digestive health, sleep quality, and seasonal imbalances before recommending and administering traditional treatments.Start fromSpa Treatment Consultation Form
- Acupuncture Intake ConsultationLicensed acupuncturists gather chief health complaints, tongue and pulse observation notes, current medications, and treatment frequency goals.Start fromSpa Treatment Consultation Form
- Infrared Sauna Session Screening FormWellness studios screen for pacemakers, heat sensitivity, and recent alcohol consumption before allowing clients to use infrared sauna facilities.Start fromSpa Treatment Consultation Form
- Reflexology Session Intake FormReflexologists document foot health conditions, current orthopedic issues, and pressure sensitivity before beginning a plantar zone therapy session.Start fromSpa Treatment Consultation Form
- Cryotherapy Session Waiver and IntakeCold therapy studios gather cardiovascular clearance, blood pressure status, and Raynaud's syndrome history before a whole-body cryotherapy session.Start fromSpa Treatment Consultation Form
- Sound Bath and Meditation Retreat IntakeWellness retreat facilitators collect mental health history, experience with meditation, and sound sensitivity concerns before a therapeutic sound immersion.Start fromSpa Treatment Consultation Form
- Lymphatic Drainage Massage FormManual lymph drainage therapists collect post-surgical timing, lymphedema diagnosis, active infection status, and physician referral details before treatment.Start fromSpa Treatment Consultation Form
- Corporate Wellness Chair Massage IntakeOn-site chair massage providers at corporate events quickly screen employees for shoulder injuries, neck conditions, and pressure preferences before a 15-minute session.Start fromSpa Treatment Consultation Form
- Brow and Lash Tinting Client FormBrow specialists collect patch test history, allergy to dyes, existing brow shape preferences, and natural hair color for tinting service safety and color selection.Start fromEsthetician Client Intake Form
Travel & Hospitality form templates
- Ski + Spa Retreat PackageCollects spa service preferences, après-ski massage appointments, hot tub access, and wellness activity schedule.Start fromSki Lodge Reservation Form
- Spa Resort Guest Feedback FormCollects treatment satisfaction, therapist professionalism, relaxation environment, and retail experience ratings after a wellness retreat.Start fromHotel Guest Feedback Form
- In-Room Spa and Massage Booking FormCaptures treatment type, preferred therapist gender, duration, and timing for in-room or on-site spa scheduling.Start fromConcierge Service Request Form
- Spa Treatment Pre-Booking FormCollects treatment type, therapist gender preference, skin sensitivity, and preferred session duration for resort spa scheduling.Start fromResort Activity Booking Form
- Spa Members Club Enrollment FormRecords treatment frequency preference, therapist preference, and monthly spend estimate for spa-specific loyalty memberships.Start fromHotel Loyalty Program Enrollment Form
Healthcare form templates
- Nail Surgery Pre-Assessment FormUse the anaesthetic-aware allergy field, the anticoagulant question and the previous nail surgery checkbox before booking a procedure.Start fromPodiatry Intake Form
- Nail Disorder Consultation FormUse the nail symptom option and the body-area multi-select to record which nails are affected and for how long.Start fromDermatology Intake Form
- Clinician-Led Aesthetic Consultation ScreeningCollect skin history, medication, pregnancy status and previous treatments before a clinician assesses whether a treatment is appropriate.Start fromDermatology Intake Form
What salons & spas usually collect
Previous relaxers, box dye, keratin or a Brazilian blowout, and how long ago. A colour correction quote turns on that timeline, and so does the decision to bleach at all rather than book a strand test first.
Dye reactions and a dated patch test before any brow or lash tint, adhesive sensitivity, pacemakers before an infrared sauna, gestational week before prenatal massage. Logic shows each treatment only the questions that belong to it.
Desired shape — almond, coffin, stiletto — length and shade, with the inspiration photo attached to the same submission. Brushed-up or soft for brow lamination, voluminous or sleek for a blow-dry, and a short text field for the client who works from a whole Pinterest board.
Wedding date, dress neckline, veil and accessory details for a hair trial; a name and service per person for bridal party nails; child count and theme colours for a kids manicure party, so the rota can be staffed.
14 templates to start from
- Salon Client Intake FormCollect new client hair profiles, service preferences, and allergy information before their appointment.
- Spa Treatment Consultation FormPre-spa consultation capturing health conditions, pressure preferences, and treatment goals.
- Nail Salon Appointment RequestLet clients request nail appointments online with service type and style preferences.
- Microblading Consultation RequestScreen and book microblading consultations with medical and style pre-qualification fields.
- Beauty School ApplicationCollect beauty school program applications with program interest, experience, and financial readiness.
- Dermatology Intake FormCollect the skin concern, how long it has been there and how it has changed before a dermatology appointment.
- Gift Card Order FormAccept gift card orders online — digital, physical, or bulk corporate orders.
- Concierge Service Request FormLet hotel guests submit concierge requests online, day or night.
- Esthetician Client Intake FormPre-facial skin consultation covering skin type, concerns, current routine, allergies, and treatment goals.
- Hotel Guest Feedback FormCollect structured post-stay ratings and comments from hotel guests.
- Hotel Loyalty Program Enrollment FormEnroll hotel guests in your loyalty program with a quick digital sign-up form.
- Podiatry Intake FormCollect the foot complaint, diabetes status, circulation and sensation symptoms, daily footwear and standing hours before a first podiatry appointment.
- Resort Activity Booking FormLet resort guests book activities and experiences online before arrival.
- Ski Lodge Reservation FormBook mountain lodge stays with room type, lift tickets, equipment rental, and dining preferences.
How to set one up
- 1
Open the Salon Client Intake Form and rewrite it as a document. Cut the fields nobody at your desk reads, and put your colourists' actual questions in your own wording.
- 2
Ask for the service first, then branch: curl pattern and porosity for textured hair, eye sensitivity and lens use for lashes, whether an old set needs removing before dip powder or acrylics.
- 3
Give the reference photo an upload field of its own, so the bridal inspiration shot or last month's colour arrives on the submission itself. Add a tickbox recording that the client read your patch test and aftercare wording — agreement on record, not a legally executed signature.
- 4
Print the link as a QR code for the mirror stations and reception, embed the form on your booking page with two lines of HTML, and reply with the same link to Instagram enquiries.
- 5
Send submissions on by webhook or Zapier so a new consultation reaches your booking software one way, and build a second form from Gift Card Order Form before December.
Frequently asked questions
How do I handle patch tests for tinting and lash work?
Send the consultation form when the appointment is made, not on the day. Ask about previous dye reactions and record the date the patch test was carried out, then use logic to flag any tint or lash booking where that date is missing or falls inside the window you work to. The answers stay searchable, so the artist can check the history before touching a client.
Can clients send a photo of the colour they want?
Yes. Put an upload field on the consultation form and the photo comes in attached to the submission, so it sits beside their chemical history and desired lightness instead of in a separate message thread. Open the response to preview or download it. Add a short text field alongside for the client who would rather link a whole Pinterest board or a saved Instagram post.
Can the form take a deposit to cut down on no-shows?
Yes. Add products and priced options to the form, then collect payment through secure hosted checkout with Stripe, PayPal, or Square. Payment status is tracked alongside the response.
Is a tickbox enough for microblading consent?
It records that someone read your wording and agreed to it. There is no e-signature field, so this is an acknowledgement rather than a legally executed document. For permanent makeup, brow tattoo removal or anything with a pigment risk paragraph, check your insurer's requirements and keep a printed copy countersigned at the studio.
Where does client health information end up?
In your responses list, encrypted in transit and at rest, with EU hosting available and full GDPR compliance. For contraindication screening — lymphatic drainage after surgery, cryotherapy with a cardiac history, prenatal massage — use an end-to-end encrypted form. A photo of a thinning scalp attached to one is encrypted the same way and only decrypts in your browser. There is no HIPAA compliance here, and no SOC 2 or ISO 27001 certification.
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