Form templates for film & video production
Film and video production runs on forms that go out faster than the schedule allows. These templates cover the ones crews actually send: casting calls, location inquiries, releases, catering and crew logistics, and client briefs.
No two of them collect the same thing. A music video location request turns on a one or two-day window and a specific look — rooftop, warehouse, urban street. A feature casting submission needs reel links, recent credits and availability across a multi-month shoot. Conditional logic lets one form ask both.
Reels usually live as links already, so a short text field does the job there. Headshots, insurance certificates and location stills come in as attachments through a file upload field, and you download or preview them from the submission. Everything collects in one place you can filter, search and export, or send on by webhook the moment it arrives.
38 forms film & video production actually build
Each one starts from a template you can open and edit. Grouped by the kind of form it is.
Entertainment & Media form templates
- Feature Film Lead Actor ApplicationStructured submission form for principal roles in a feature film, collecting an actor's reel links, recent credits, and availability for a multi-month shoot.Start fromCasting Call Application Form
- TV Commercial Casting FormDesigned for ad agencies casting paid commercial talent, capturing age range, wardrobe sizes, and previous on-camera commercial experience.Start fromCasting Call Application Form
- Regional Theater Audition FormUsed by community and regional theater companies to collect headshot links, vocal range, and conflicts with rehearsal and performance schedules.Start fromCasting Call Application Form
- Music Video Actor Submission FormGathers look, age, dance skills, and availability for a specific shoot date so directors can cast quickly without holding formal auditions.Start fromCasting Call Application Form
- Voice Acting Audition FormCollects sample reel links, microphone setup, vocal range, and character archetypes the voice actor specializes in for animated or audiobook projects.Start fromCasting Call Application Form
- Stunt Performer Application FormCaptures stunt specializations, physical certifications, SAG-AFTRA membership, and insurance documentation links for productions hiring stunt coordinators.Start fromCasting Call Application Form
- Student Film Casting ApplicationSimplified casting form for university film productions that asks for class year, availability around an academic schedule, and interest in specific roles.Start fromCasting Call Application Form
- Reality TV Casting ApplicationCollects personal backstory, compelling life experiences, and social media presence in addition to standard demographics for unscripted casting calls.Start fromCasting Call Application Form
- Modeling Agency Open Call FormCaptures measurements, runway vs. print vs. commercial modeling experience, and agency representation status for model agencies scouting new talent.Start fromCasting Call Application Form
- Children's Theater Audition FormParent-completed form collecting the child's age, prior performance experience, availability for rehearsals, and guardian contact information.Start fromCasting Call Application Form
- Indie Game Motion Capture Casting FormAsks about mocap suit experience, athletic background, and whether the performer can also provide voice acting for the character in an integrated production.Start fromCasting Call Application Form
- Brand Ambassador Casting FormUsed by marketing agencies casting brand representatives for live events, capturing energy level, communication style, and product demonstration experience.Start fromCasting Call Application Form
- Period Drama Extras ApplicationCollects physical attributes relevant to historical accuracy — natural hair length, beard status, and willingness to maintain a specific look during production.Start fromCasting Call Application Form
- Film Premiere Press Accreditation FormCollects journalist credentials, outlet reach, and red-carpet vs. junket interview preference for production companies managing premiere night media access.Start fromMedia Press Request Form
- Film Festival Brand Partnership FormUsed by film festival directors pitching to arts patrons, streaming services, and hospitality brands on multi-day sponsorships that include VIP screenings and jury dinner access.Start fromEntertainment Event Sponsorship Request Form
- Residential Location Inquiry FormUsed by homeowners who regularly rent their property to productions, capturing project type, crew size, overnight filming requirements, and set dressing permissions.Start fromFilm Production Location Inquiry Form
- Commercial Building Location Inquiry FormDesigned for office building or retail space owners receiving filming requests, collecting insurance documentation links, production schedule, and any business hours restrictions.Start fromFilm Production Location Inquiry Form
- Film Commission Location Inquiry FormUsed by regional or city film commissions as the first point of contact for productions scouting locations within the jurisdiction, routing inquiries to the right location liaison.Start fromFilm Production Location Inquiry Form
- Historic Landmark Filming Request FormCaptures the production's commitment to preservation standards, artifact handling procedures, and whether any structural modifications or rigging are planned.Start fromFilm Production Location Inquiry Form
- Hotel and Hospitality Venue Production InquiryDesigned for hotel managers evaluating filming requests, capturing which areas of the property are needed, whether guest-accessible spaces are involved, and peak season conflicts.Start fromFilm Production Location Inquiry Form
- Restaurant Location Inquiry for Film ShootsLets production scouts request restaurant locations for commercial or narrative shoots, capturing hours of closure needed, food-styling permission, and kitchen access requirements.Start fromFilm Production Location Inquiry Form
- Industrial Facility Location Inquiry FormUsed by factory, warehouse, and industrial site managers evaluating productions that need an atmospheric or functional industrial backdrop, capturing safety briefing requirements.Start fromFilm Production Location Inquiry Form
- Music Video Location Inquiry FormStreamlined form for fast-turnaround music video productions requesting a specific look — rooftop, warehouse, mansion, or urban street — with a tight one or two-day shoot window.Start fromFilm Production Location Inquiry Form
- Student Film Location Permission FormSimplified form for academic productions requesting property access, capturing school or university affiliation, faculty supervisor contact, and proof of student film insurance.Start fromFilm Production Location Inquiry Form
- Sports Facility Filming Inquiry FormUsed by stadium and arena managers receiving filming requests from commercial or documentary productions that need access to court-side, locker room, or training facility spaces.Start fromFilm Production Location Inquiry Form
- Nature Reserve and Park Filming Permit InquiryDesigned for national park or nature reserve administrators, capturing environmental impact plans, Leave No Trace commitments, and generator restrictions for outdoor productions.Start fromFilm Production Location Inquiry Form
- Yacht and Marina Location Inquiry FormUsed by marina operators or yacht owners renting vessels to productions, capturing crew size on board, overwater camera rigging plans, and maritime safety certification requirements.Start fromFilm Production Location Inquiry Form
Professional Services form templates
- Video Production Client BriefCollects script status, delivery format requirements, and intended distribution channels before quoting a video project.Start fromFreelancer Client Intake Form
- Video Production Proposal Request FormCollects intended platform, approximate length, and production style references before quoting a video campaign.Start fromProject Proposal Request Form
- Video Production Freelancer ApplicationGathers showreel link, production capabilities, and typical turnaround time from freelance videographers.Start fromFreelancer Platform Application
- Video Production Revision Request FormLogs client requests for additional interview subjects or script rewrites after production has started.Start fromProject Scope Change Request
- Video Production Contract Request FormCollects raw footage ownership, revision rounds included, and distribution rights for video production agreements.Start fromFreelance Contract Request
- Video Production Kickoff FormNotes shoot-location constraints, talent availability windows, and the footage delivery format a production team needs booked in advance.Start fromAgency Client Kickoff Form
Event form templates
- Film Festival Pass RegistrationCaptures attendee info, festival pass tier, screening priority list, and Q&A session interest for an indie film festival.Start fromFestival Registration Form
- Film Festival Sponsor FormCollects sponsorship tier, screening event access, filmmaker reception invitation, logo placement preferences, and promotional material deadline.Start fromEvent Vendor Registration Form
- Film Festival Volunteer Coordinator FormPlans theater usher, screening check-in, and Q&A facilitator volunteer roles for film festival events.Start fromEvent Volunteer Coordinator Form
- Film and TV Production Catering Request FormCaptures daily call sheet schedule, craft service requirements, and dietary needs for on-set catering.Start fromEvent Catering Request
- Film Festival Photography Booking FormCollects red carpet, screening, and Q&A panel coverage needs for film festival event photography.Start fromEvent Photography Booking Request
What film & video production usually collect
Casting submissions carry a reel URL and an attached headshot, recent credits, wardrobe and measurement details, vocal range for voice work, and stunt certifications or SAG-AFTRA status where the role calls for it.
Property owners and film commissions want crew size, shoot dates, whether filming runs overnight, generator and rigging plans, business-hours or guest-area restrictions, and a link to the production's certificate of insurance.
Catering requests hang off the daily call sheet: call time, crew head count, craft service needs and dietary restrictions. Vehicle, housing and makeup bookings add year and model, weekly rates, and prosthetics count.
Documentary subject releases record which distribution the person agreed to — theatrical, streaming, broadcast — and whether they get a review before publication. Contract requests pin down raw footage ownership, revision rounds and licensing terms.
29 templates to start from
- Casting Call Application FormAccept talent applications for film, TV, theater, or commercial casting calls.
- Film Production Location Inquiry FormLet film and TV production teams inquire about using your property or venue as a filming location.
- Agency Client Kickoff FormCollect contacts, scope, timeline, and approvals once a client is signed.
- Alumni Employer Partnership Inquiry FormConnect employers led by alumni with your institution's recruiting and career programs.
- Car Rental Inquiry FormCapture car rental leads with pickup dates, vehicle type, and passenger needs in one form.
- Contractor Agreement Request FormRequest a contractor agreement by providing project scope, payment terms, and key provisions.
- Corporate Sponsorship Inquiry FormQualify corporate sponsors and learn their goals before your first meeting.
- Entertainment Event Sponsorship Request FormCollect entertainment event sponsorship proposals with audience data and benefits packages.
- Event Catering RequestCollect all the catering details needed to quote and plan event food service.
- Event Photography Booking RequestBook an event photographer with a detailed request covering shots, coverage hours, and budget.
- Event Vendor Registration FormStreamline vendor applications for markets, fairs, and festivals.
- Event Venue Inquiry FormQualify event leads with a detailed venue inquiry form for any occasion.
- Event Volunteer Coordinator FormPlan your event's volunteer needs with a structured coordinator brief.
- Facility Rental Inquiry FormCapture venue rental leads with a complete event inquiry form.
- Festival Registration FormRegister attendees for a music, food, art, or cultural festival.
- Food Truck Booking Inquiry FormAccept event booking inquiries for your food truck with logistics and guest count details.
- Freelance Contract RequestCollect all the details needed to draft a freelance contract in one form.
- Freelancer Client Intake FormOnboard new clients with a structured intake form for freelancers.
- Freelancer Platform ApplicationScreen and onboard new freelancers with a structured application form.
- Group Hotel Booking Inquiry FormCapture group room block inquiries with all the details your sales team needs.
- Makeup Artist Booking InquiryCollect event details, makeup style preferences, and group size for makeup artist bookings.
- Media & Publicity Release FormGet signed permission to use someone's name, image, or likeness in media.
- Media Press Request FormHandle journalist interview requests and media inquiries from a single organized form.
- Photo Usage Permission RequestRequest photo usage permission with intended use, compensation, and review details.
- Product Manufacturing RFQ FormCollect a buyer's part specification so a supplier can quote it accurately.
- Project Proposal Request FormLet clients formally request a project proposal with all the details you need.
- Project Scope Change RequestManage scope creep with a formal change request process for freelance projects.
- Seasonal Worker Application FormSeason dates, shift and holiday availability, returning-worker status, transport and accommodation.
- Special Event Permit ApplicationAccept online applications for festivals, parades, races, markets, and public events.
How to set one up
- 1
Open the Casting Call Application Form and cut it back to the role you are actually casting — a music video submission needs look, age and one shoot date, where a feature lead needs credits and months of availability.
- 2
Branch on role type with conditional logic: stunt performers see certification and insurance questions, voice roles see microphone setup, extras see hair length and beard status.
- 3
Take the reel as a short text field, where it already sits on Vimeo or a casting profile, and add a file upload field for headshots and certification documents; a terms checkbox records what the performer agreed to when they submitted.
- 4
Publish the call as a link with a QR code for the notice board, or embed it on the production site with two lines of HTML.
- 5
Point a webhook at the channel the casting director watches, then filter and export the shortlist when submissions close — every response stays searchable in one place.
Frequently asked questions
Can performers submit a showreel or headshot through the form?
Both, and most calls want one of each. A file upload field takes the headshot, which you download or preview from the submission. Reels are easier as links, since they already sit on Vimeo, YouTube or a casting profile, so a short text field next to the upload covers them — one click from the response opens the reel.
Can one casting call cover several roles?
Yes. Ask for the role first, then let conditional logic decide the rest: a stunt role opens certification and SAG-AFTRA questions, a period drama extra gets asked about natural hair length and beard status, a child role routes to guardian contact details. Everyone sees one short form.
How do location owners and film commissions handle filming requests?
With a standing inquiry form on the property or commission page. It captures shoot dates, crew size, overnight requirements, generator and rigging plans, and any restriction on business hours or guest areas — before anyone spends a call on it. Requests arrive in one list you can sort by date.
Is an online form enough for a documentary subject release?
It records consent clearly — which distribution the subject agreed to, whether they want a review before publication, and a typed agreement to your terms via checkbox. It is not an e-signature product, so where a countersigned release is required, the form gathers the details and the subject attaches the signed copy through a file upload field. Release forms can run end-to-end encrypted, hosted in the EU and GDPR compliant.
Can I take a deposit for a picture vehicle or crew housing booking?
Yes. Add products and priced options to the form, then collect payment through secure hosted checkout with Stripe, PayPal, or Square. Payment status is tracked alongside the response.
Keep browsing
Build yours in a few minutes
Open any template above, change what you need, and publish. Free during early access — unlimited forms and responses.
Start free