Form templates for restaurants & cafés

Form templates for restaurants, cafés, bakeries, breweries and food trucks: the paperwork on either side of service. Guest feedback, catering enquiries, allergy disclosure, pre-shift health screening, kitchen hiring — start from a template below and edit it in formformform.

179 use cases53 templates20 categories

Two clocks run at once. Service is immediate: a receipt QR code catching a fast casual exit survey before the guest reaches the car park. Catering is booked weeks out, with headcounts, delivery windows and dietary breakdowns that change twice before the date.

Behind both sits the part nobody photographs — pre-shift screening for GI symptoms, weekend availability from banquet servers, supplier certificates, an incident report filed the same night a fryer burn happens. Each of those is a form you can publish in an afternoon, free during early access.

161 forms restaurants & cafés actually build

Each one starts from a template you can open and edit. Grouped by the kind of form it is.

Food & Restaurant form templates

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What restaurants & cafés usually collect

Allergen and dietary detail

The reservation allergy pre-screen goes out with the confirmation email, so the kitchen has the party's restrictions before service. Wedding and corporate catering forms ask the same at guest-list scale, counted by percentage of covers.

Service detail, by shift

Complaint and service feedback forms want the server name, table number and dish name, not a star rating. That detail is what lets a manager trace a bad Saturday to one section rather than a whole shift.

Booking and event logistics

Food truck and catering enquiries turn on details a generic contact form never asks: power draw, pitch dimensions, commissary location, call time, the ceremony-to-reception gap. Ask them first or lose a week to email.

Staffing and shift records

A pre-application form keeps FOH and BOH experience on file so a sudden opening has a bench to call. Then the repeating records: weekend availability, uniform sizes, banquet timesheets, pre-shift screening for fever or GI symptoms.

53 templates to start from

How to set one up

  1. 1

    Open the Restaurant Feedback Form template and rewrite the questions in the editor: type over them, drop new fields inline where you need them, delete anything your service does not run.

  2. 2

    Add conditional logic so a guest who picks takeaway never sees the table-service questions, and an allergy answer of yes opens the fields your kitchen actually needs.

  3. 3

    Publish it as a QR code for table cards and receipts, a popup on the reservations page, or a two-line embed on your own site. One form, three placements.

  4. 4

    Point a webhook or Zapier connection at each submission so catering enquiries reach the inbox your GM watches and complaints reach the duty manager the same evening.

  5. 5

    Filter responses by date before the next menu change: a pre-revision survey only earns its place if you can pull two months of answers and export them for the chef.

Frequently asked questions

Can I put a guest feedback form on a QR code for table cards?

Yes. Every form gets a link and a QR code, so the same feedback form can sit on a table tent, in the receipt footer and on the back of the menu. It is one form either way, so every reply lands in the same response list — add a question asking which room or service they used if you need to separate the lunch counter from the dining room when you filter later.

How do I collect allergy information before the party arrives?

Send the allergy disclosure form as a link in the reservation confirmation, so answers land while the kitchen can still act on them. Logic keeps it short: one tick for no restrictions, or branching fields for severity and cross-contamination. For health detail you would rather not hold in plain text, use an end-to-end encrypted form, hosted in the EU and GDPR compliant.

Can I take catering orders and payment through the same form?

Yes. Add products and priced options to the form, then collect payment through secure hosted checkout with Stripe, PayPal, or Square. Payment status is tracked alongside the response.

Can kitchen applicants send a CV or photos of their work?

Yes. The application takes attachments, so the CV, a food hygiene certificate and photos of the plating arrive on the submission rather than in a separate email thread — a pastry chef sends wedding cake images, a sushi chef the raw fish handling certificate. Open the submission to preview or save each one. A short text field alongside covers anyone whose portfolio already lives on a site.

Does it connect to my POS or reservation system?

Through webhooks and 60+ apps via Zapier, but in one direction only: a submission fires an action in the connected app. A feedback form can create a task or push a row to a sheet. It will not read covers, table status or tickets back out of your POS — there is no two-way sync.

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