Give journalists and media professionals a fast, professional way to submit interview requests and information inquiries. This media press request form captures the outlet, story topic, media type, record status, and deadline in one place — so your communications team can triage requests efficiently and respond with the right information at the right time.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
A media press request form brings order to what is often a chaotic channel of communication. Journalists reach PR teams through emails, DMs, phone calls, and publicist networks — each with different levels of urgency and context. A structured press request form consolidates all inbound media inquiries into a single, organized queue where the communications team can see at a glance who is asking, what they need, when they need it, and whether the story is on the record.
For entertainment professionals especially, managing press inquiries well can make or break a promotional campaign. A missed interview request during a film release window or a missed embargoed review deadline can damage relationships with key media outlets for years. A form that captures deadlines, embargo conditions, and attribution preferences removes ambiguity and gives PR teams the information they need to respond strategically.
formformform's press request form is quick to set up and can be embedded directly in your official press room page or linked from a 'Media Contact' section of your website. Every submission is stored and searchable, making it easy to track which outlets are covering you and what stories are in progress at any given time.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Alex Johnson
alex@publication.com
(555) 123-4567
The Daily Tribune / Entertainment Weekly / Podcast Name
Profile piece on upcoming tour / Review of new album release
List the topics, specific questions, or materials you are requesting — interview, photos, statistics, biographical info, etc.
When do you need a response by? Are there any scheduling constraints, embargo requirements, or additional context we should know?
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Publication or Media Outlet” in particular and adapt it to the detail you need.
Replace scattered requests with a consistent starting point. The answers help you understand the work, identify gaps and prepare a follow-up. Review “Media Type” in particular and adapt it to the detail you need.
Collects journalist credentials, outlet reach, and red-carpet vs. junket interview preference for production companies managing premiere night media access.
Replace scattered requests with a consistent starting point. The answers help you understand the work, identify gaps and prepare a follow-up. Review “Publication or Air Date” in particular and adapt it to the detail you need.
Used by athlete PR teams to manage interview requests during a season, playoff run, or major sponsorship announcement from sports journalists and content creators.
Ask for the context needed to understand the request before replying. This reduces the back-and-forth needed to establish the basic facts. Review “Interview Questions or Information Requested” in particular and adapt it to the detail you need.
Replace scattered requests with a consistent starting point. The answers help you understand the work, identify gaps and prepare a follow-up. Review “Deadline and Additional Details” in particular and adapt it to the detail you need.
Collects journalist credentials, outlet reach, and red-carpet vs. junket interview preference for production companies managing premiere night media access.
Click "Use this template" to open the media press request form in formformform and create your free account.
Add your organization's name and any specific submission guidelines to the intro paragraph.
Update the media type dropdown to include any additional formats relevant to your industry.
Set the notification email to go directly to your communications team or publicist.
Add any additional fields specific to your PR process, such as whether the journalist is requesting a photo or video asset alongside the interview.
Embed the form on your press room page or link to it from your media contact section.
journalists work on deadlines and appreciate knowing when to expect a reply, even if the answer is no.
a general 'media inquiry' field is not enough. A specific story topic lets your team assess relevance and route the request to the right spokesperson.
knowing whether a request comes from a national newspaper vs. a niche podcast helps PR teams prioritize and calibrate how much time to invest in a response.
establishing attribution rules upfront prevents misunderstandings that can embarrass both parties after publication.
a historical record of press inquiries helps you understand your media landscape and identify outlets worth cultivating proactively.
if the form captures a deadline within 24 hours, your team should be notified immediately. Make sure email notifications are turned on.
Used during a music release campaign to let journalists request advance listens, interview slots with the artist, and album artwork or press photo assets.
Collects journalist credentials, outlet reach, and red-carpet vs. junket interview preference for production companies managing premiere night media access.
Lets journalists and podcasters request interviews with a celebrity client, capturing story angle, expected questions, and editorial calendar placement.
Streamlines cast and showrunner interview requests for a streaming or broadcast series premiere, capturing preferred talent, format, and embargo adherence confirmation.
Used by athlete PR teams to manage interview requests during a season, playoff run, or major sponsorship announcement from sports journalists and content creators.
Captures the journalist's publication, story angle, and whether they are requesting an author interview, review copy, or excerpt rights for a book promotion campaign.
Used by festival organizers to accredit working press, collecting outlet name, circulation or reach, badge type requested, and areas of coverage planned.
Designed for entertainment technology companies managing press outreach during a product launch, capturing whether the journalist covers entertainment, technology, or both.
Lets entertainment journalists request nominee interviews ahead of major award ceremonies, capturing the award category of interest and preferred interview format.
Handles media requests around a celebrity or influencer brand collaboration announcement, capturing story framing and whether the journalist wants a quote or a full interview.
Used by comedian PR teams handling press around a new Netflix or streaming special, capturing whether the journalist wants advance screening access or an interview with the comedian.
Used by art galleries and entertainment venues managing press preview access for journalists covering arts and culture beats.
Yes. After publishing, you'll get an embed code that works on any website. Paste it into your press room or media contact page on WordPress, Squarespace, Webflow, or a custom site.
Yes. formformform sends an instant email notification to your configured email address for every submission. You can point this to a shared PR team inbox so the right people see it immediately.
Yes. You can add fields for press pass requests, badge pickup details, and accreditation credentials to adapt this template for festival or event press access.
No. formformform supports unlimited submissions, so you can handle high volumes of media inquiries during a major release, tour announcement, or award season.
They can attach one. An Upload field on the form takes a photo of a press card or outlet ID at up to 2 MB, plenty for a scan or a phone shot. If you'd rather they link to an online byline or staff page instead, a short text field works well for that too.
Collect event details and performer preferences from clients seeking live entertainment.
Let film and TV production teams inquire about using your property or venue as a filming location.
Collect entertainment event sponsorship proposals with audience data and benefits packages.
Accept talent applications for film, TV, theater, or commercial casting calls.
The classic contact form. Simple, clean, and ready to embed.
Let clients request a DJ for weddings, parties, clubs, and corporate events.
Explore how formformform fits the forms you need to build.
Opens with product context and a link to this page.
Free for non-commercial projects, with unlimited forms and responses.
Use this template