Liability waiver form templates
A liability waiver asks someone to acknowledge the risks of an activity and to release the organisation running it before they take part. This collection gathers the formformform templates built for that one task — a general participation waiver, a named-activity waiver, a one-off event waiver, a season-long sports waiver and one for unpaid volunteers — and sets out how each handles minors, medical facts and emergency contacts differently.
A liability waiver is the form someone completes before doing something that could hurt them. It names what the activity involves, records that the participant understands the risks and agrees to carry them, and usually captures who to call if something goes wrong. formformform files most of these under legal forms, which is where four of the members sit; the fifth comes from the sports library, because an organised-sport waiver has to ask about medical conditions and medications a coach needs to know on the sideline, and that makes it a different form from the one a climbing gym hands a walk-in. Worth being exact about where the line runs against a consent or release form, because one member does step over it a little: the general waiver carries an optional Photo Release checkbox, "I consent to being photographed during the activity for promotional use", sitting between the required agreements and the typed signature. No other member asks permission to use anything about the participant, and nothing here touches a recording, a quote or a likeness. A permission riding along on a waiver is not the same as a form whose whole job is the permission — when the permission is the job, the consent and release templates are a separate collection, and everything on this page is built around risk being assumed.
The axis that actually separates the five is what risk is assumed, by whom, and how the minor case is handled. Three of them branch on age and they do it differently: the activity waiver asks "Who is signing this waiver?" and offers "Participant (adult, 18+)" or "Parent or Guardian (signing for a minor)", then takes the guardian's name; the sports waiver asks "If the participant is under 18, is this form being completed by a parent or legal guardian?" and also takes the guardian's name; the event waiver inverts it, leaving the adult as the named participant and adding a Minor Participant Name field beside them. In all three the follow-up name field is optional, because no template here ships with logic to require it once the guardian branch is picked — that is a change you make in the editor. The other two have no age branch at all, though both still ask for a date of birth, and that fits: a volunteer waiver and a general adult participation waiver are normally completed by the person taking the risk. Emergency handling cuts the set a different way again: the general and sports waivers require an emergency contact name, phone and relationship as three separate fields; the volunteer waiver asks whether one is being provided at all, accepts "No — I do not have an emergency contact to provide at this time", and then takes the details in one optional Emergency Contact Name & Phone box; the activity and event waivers collect no emergency contact whatsoever. The activity and volunteer waivers do at least ask an Emergency Medical Treatment Authorization — the activity version offering "Yes, I authorize emergency medical treatment if I am unable to consent" against a refusal — which the general, sports and event waivers all leave out, so on the event waiver, the one member with neither a contact nor an authorisation, you will be adding those fields yourself.
The constraint that bites here is not a missing field, it is what the form is. formformform has no e-signature field of any kind, so on all five the agreement itself is carried by a required checkbox — three of them in the event waiver, one in the sports waiver — and only two members ask for a typed name to go with it: the general waiver's Typed Signature and Date Signed, and the sports waiver's Participant Name (type to acknowledge) and Acknowledgment Date. The other three carry nothing signature-shaped at all, no typed name and no date-signed field, and on the activity and volunteer waivers the last question before the button is not even the agreement but a required Emergency Medical Treatment Authorization. Those same three are the ones whose submit button begins Sign & Submit, while the two that do take a typed name simply say Submit Waiver — so treat all five as records of acknowledgment rather than executed documents, which is what the sports waiver says in its own body text, that the form does not constitute a legally binding electronic signature. What a waiver achieves varies by jurisdiction, by what it says, and by who completed it and on whose behalf, so have your own wording reviewed by someone qualified before you put it in front of anyone. The editor is where that wording goes: only the general and sports templates arrive with real assumption-of-risk text in a paragraph block, and on the other three the operative wording is whatever fits inside the checkbox labels, plus whatever the participant types into the activity waiver's Description of Risks Acknowledged. Clone the template, add a paragraph block above the agreement checkboxes, and paste in the terms you have had approved.
5 templates, and when to use each
Every one is free to open, edit and publish. The line under each name is what separates it from the others here.
- Liability Waiver Form
Start here when one waiver has to cover whatever you happen to be running that week — it is the only member with no field naming the activity, event or organisation at all, so the assumption-of-risk wording sits in the form's own body text rather than in an answer. It is also the only one that makes the participant self-certify Medical Clearance before the form will submit.
Collect signed waivers with assumption of risk and emergency contact.
14 questionsLegal Forms - Activity Waiver Form
Reach for this when the risks are specific enough to be worth recording inside the submission — it is the only member with a required Description of Risks Acknowledged box, so every stored record carries, in the participant's own words, the hazards they were acknowledging, and the only one that adds a separate Rules Agreement checkbox binding them to your instructions as well as to the risk.
Collect signed activity waivers with risk acknowledgment and participant agreement.
12 questionsLegal Forms - Event Participant Waiver
Use it for a single dated event with an organiser and sponsors standing behind it — it is the only member that splits the agreement three ways, into Assumption of Risk, Waiver of Claims and a final Confirmation, and the only one whose guardian path asks for the Minor Participant Name rather than the guardian's, because the name at the top of the form stays the adult's.
Collect participant waivers and liability releases for any event or competition.
12 questionsLegal Forms - Sports Waiver and Release Form
Pick this when a coach or club will hold the form for a whole season — it is the only member that asks about medications a coach or trainer should know about, with its own follow-up detail field, the only one where Address is required, and the only one whose body text tells the reader outright that the form does not constitute a legally binding electronic signature.
Collect participant acknowledgment of sports risks with emergency contact and medical details.
20 questionsSports Forms - Volunteer Liability Waiver
Use it for unpaid help rather than paid or ticketed participation — it is the only member that asks whether an emergency contact is being provided at all, offering "No — I do not have an emergency contact to provide at this time" ahead of a single optional Emergency Contact Name & Phone box, where the general and sports waivers require a name, a phone and a relationship as three separate fields and the activity and event waivers collect no emergency contact at all. It is also the only one that records a Volunteer Activity or Role, meaning what the person will do on your behalf rather than what they are turning up to.
Protect your organization with signed liability waivers from all volunteers.
12 questionsLegal Forms
What these forms ask for
Question labels shared by more than one of the 5 templates above, counted once per template.
- Email Address5 of 5 templates
- Date of Birth4 of 5 templates
- Participant Full Name4 of 5 templates
- Phone Number4 of 5 templates
- Address2 of 5 templates
- Emergency Contact Name2 of 5 templates
- Emergency Contact Phone2 of 5 templates
- Emergency Medical Treatment Authorization2 of 5 templates
- Organization Name2 of 5 templates
What these forms are made of
These forms ask between 12 and 20 questions each, and 61 of the 70 questions across the set are required. Field types, counted once per template:
- Checkbox5 of 5 templates
- Date5 of 5 templates
- Email5 of 5 templates
- Short Text5 of 5 templates
- Long Text4 of 5 templates
- Phone4 of 5 templates
- Radio4 of 5 templates
How to build a liability waiver form
Get the waiver text itself written and reviewed first, then paste it into a paragraph block above the agreement checkboxes — three of these templates open with a lead-in paragraph and no terms underneath it.
Name the activity in a field rather than only in the form's title, so a submission opened a year later still says what the participant was assuming the risk of.
Decide whether minors can take part before you build the age branch: either a radio asking who is completing the form plus a guardian name field, or the event waiver's inversion where the adult stays the named participant and the minor is named beside them.
Ask for the emergency contact you will genuinely use — name, phone and relationship as separate required fields when a coach or marshal will be dialling it, and leave it out altogether for a low-risk indoor session rather than storing a number nobody rings.
Limit the medical questions to what the person running the session needs on the day — conditions relevant to this activity, medications a supervisor should know about — instead of turning the waiver into a medical history form.
Switch on end-to-end encryption before you publish: four of the five ask for a date of birth, and the general and sports waivers add an address, medical details and a named emergency contact on top of that, which is more personal data than most forms you will run.
Who uses these forms
One audience per template, in the order the templates are listed above, taken from what each template names for itself.
Frequently asked questions
Is a waiver collected through one of these forms legally binding?
Treat it as a record that someone read and acknowledged your terms, not as a signed document. formformform has no e-signature field, so in every template here the agreement is carried by a required checkbox, and only two of them — the general and sports waivers — also ask you to type a name and a date beside it. A ticked box with a typed name next to it is a record of agreement, not an executed signature, and the sports waiver says exactly that in its own body text. What a waiver actually achieves varies by jurisdiction and by how it is worded, and no online form changes that, so have your wording reviewed by a qualified lawyer and ask them whether an acknowledgment of this kind is enough for what you are running.
How do these templates handle a participant under 18?
Three of the five branch on age. The activity waiver asks "Who is signing this waiver?" with "Participant (adult, 18+)" or "Parent or Guardian (signing for a minor)" and then takes the guardian's name; the sports waiver asks whether a parent or legal guardian is completing the form and takes the guardian's name the same way; the event waiver keeps the adult as the named participant and adds a Minor Participant Name field. In all three that follow-up name field is optional, so add the logic that requires it after you clone. The general and volunteer waivers have no age branch at all — both ask for a date of birth, but neither routes on it — so if you need one, add the radio and the extra name field in the editor.
Can someone attach a signed paper waiver, a doctor's note or an insurance card?
Not in the template as it arrives, but yes once you have cloned it. formformform's editor has an Upload section in its field palette — up to 2 MB per file, encrypted alongside the rest of the responses on an encrypted form — it is only the template generator that cannot seed the field, which is why no template on this site ships with one. Drag one in from the palette and you can take a scan or a photo with the acknowledgment.
Can I collect a drop-in fee or a day-pass charge on the same form?
Yes. Add a Stripe-powered payment field to collect a fixed participation fee alongside the waiver. If your booking system still controls availability or variable pricing, you can keep collection there and match the waiver by name and date.
Where do the responses sit, given how personal a waiver is?
In your formformform account, and you can turn on end-to-end encryption per form before you publish, which is worth doing given what these forms hold: four of the five ask for a date of birth, and the general and sports waivers add an address, medical details and a named emergency contact on top of that. Hosting is in the EU and the product is built for GDPR compliance. formformform itself does not hold SOC 2, ISO 27001 or HIPAA certification, so if your insurer or governing body asks for one of those, ask them what evidence they will accept before you commit.
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