Bridal Party Information Form Template

Coordinating a wedding party means juggling sizes, dietary needs, hotel room blocks, and plus-ones across a dozen or more people. This bridal party information form gathers everything in one place — so the couple and planner can stay organized without chasing down details over text message.

Use this template

Last updated 21 August 2026

Fields in this template

Your Full Namerequired
Email Addressrequired
Phone Numberrequired
Your Role in the Wedding Partyrequired
Maid of Honor · Bridesmaid · Matron of Honor · Best Man · Groomsman · Flower Girl (guardian submitting) · Ring Bearer (guardian submitting) · Junior Bridesmaid · Other
Dress or Suit Sizerequired
Shoe Sizerequired
Dietary Restrictions or Allergies
Do You Need Hotel Accommodation?required
Yes — please include me in the room block · No — I have my own accommodation arranged · Not sure yet
Plus-One Name (if applicable)
Song Request for the Reception

Who uses this template

Engaged couplesWedding plannersMaids of honor coordinating on behalf of the coupleWedding coordinators at venuesBridal boutiques managing party orders

About this template

Organizing a wedding party involves a surprising amount of logistics — and most of it gets done over a chaotic mix of text messages, group chats, and sticky notes. A bridal party information form replaces that scramble with a single, structured request that every member fills out at their convenience.

The data this form collects directly feeds into real planning decisions: attire sizes determine what a boutique orders, dietary restrictions affect the seating plan and meal selection, hotel accommodation needs determine how many rooms to hold in the room block, and plus-one names complete the guest list for the stationer. Collecting all of it in one form — rather than in fragments across weeks of messages — keeps everyone on the same timeline.

formformform makes it simple to share this form via a link in a group chat or email. Each submission is stored in your dashboard and can be exported to a spreadsheet for easy reference when coordinating with vendors. There's no cost, no account required for respondents, and no limit on the number of submissions.

15 form ideas you can build with this template

Bridesmaid Dress Sizing Form

Focuses specifically on dress measurements — bust, waist, hips, and height — for boutique ordering alongside the standard size field.

Groomsmen Suit Measurement Form

Collects suit jacket size, trouser waist and inseam, shirt collar size, and shoe size for formal menswear coordination.

Wedding Party Dietary Form

Dedicated dietary and allergy collection for the wedding party and their plus-ones to streamline rehearsal dinner and reception meal planning.

Hotel Room Block Assignment Form

Collects accommodation preferences, check-in and check-out dates, and roommate preferences for couples managing a wedding hotel room block.

Destination Wedding Party Info Form

Gathers passport details (for international travel), preferred flight dates, and island or resort accommodation preferences for destination celebrations.

Flower Girl and Ring Bearer Form

Parent-submitted form collecting the child's clothing size, shoe size, any sensory sensitivities, and family photo preferences for the ceremony.

LGBTQ+ Wedding Party Form

Uses inclusive role options — honor attendant, wedding party member — and gender-neutral sizing language for non-binary wedding parties.

Multicultural Wedding Party Form

Captures attire details across two ceremonies with different dress codes (e.g., Western reception and traditional cultural ceremony attire).

Military Wedding Party Form

Collects whether members will wear dress uniforms, military branch and rank for proper ceremony placement, and saber detail participation.

Elopement Witness Info Form

Simple version for elopements with just two witnesses — collects legal name, contact, and ID information required for marriage license documentation.

Rehearsal Dinner RSVP Form

Combines wedding party role with rehearsal dinner attendance confirmation, plus-one inclusion, and any dinner preferences for the evening before the wedding.

Bachelorette Party Planning Form

Maid of honor uses this to collect dates the bridesmaids are available, activity preferences, budget comfort level, and travel willingness for the bach party.

Wedding Party Photo Preferences Form

Collects which combination shots each member wants in the formal photo session and any photography concerns like phobias or physical limitations.

Second Wedding Bridal Party Form

Tailored for intimate vow renewals or second marriages with a smaller, more flexible wedding party and simplified attire and logistics questions.

Virtual Wedding Party Form

Collects video platform preferences, time zone information, and screen appearance details for hybrid weddings where some attendants join remotely.

What's included

Collects dress and suit sizes to coordinate attire ordering

Dietary restriction field for seating and meal planning

Hotel accommodation question manages room block assignments

Plus-one name captures full guest list data

Song request field adds a fun personal touch

Role dropdown covers all common wedding party positions

Private and secure — submissions visible only to the couple

Works on any device for easy filling on the go

How to create a bridal party information form

1
Click "Use this template" to load the form into formformform — all fields are ready for immediate use.
2
Customize the role dropdown to match your exact wedding party structure — remove roles that don't apply and add any not listed.
3
Update the attire size field placeholder to reflect your dress or suit ordering system if you're working with a specific boutique.
4
Add or remove fields based on what you actually need — a small wedding party may not need the hotel accommodation question.
5
Set your notification email so you're alerted each time a member submits their information.
6
Share the link in your bridal party group chat, email, or wedding website so everyone can fill it out at their own convenience.

Best practices for your bridal party information form

Send it early

attire ordering requires lead time. Share the form at least 6–9 months before the wedding to allow for alterations.

Set a deadline

add a line to the form's intro paragraph (e.g., 'Please complete by March 1') and send a reminder two weeks before the cutoff.

Keep it fun

the song request question lightens the mood and reminds the wedding party that filling out the form is worth it.

Export to a spreadsheet

formformform lets you export submissions as a CSV, which is perfect for sharing with your boutique or venue coordinator.

Follow up personally

if someone hasn't submitted by the deadline, a personal text is more effective than a group reminder.

Collect plus-one names here

it saves a separate communication and keeps your guest list data in one organized place.

Frequently asked questions

Can I send this form to the whole wedding party at once?

Yes. Share the form link in a group chat, email, or on your wedding website. Each person fills it out individually and their response is stored separately in your dashboard.

Is the information submitted on this form kept private?

Yes. Only the form owner (the couple or planner) can view submissions. No one else in the wedding party can see each other's responses.

Can I add fields for flower girls or ring bearers?

Yes. The role dropdown includes these options, and a parent or guardian can submit on their behalf. You can also add a 'Guardian name' short text field if you want to track who submitted for each child.

How do I export the sizing information to share with a boutique?

From your formformform dashboard, you can export all submissions as a CSV file and share it directly with your bridal boutique or suit rental company.

Can I use this form for a large wedding party of 20+ people?

Absolutely. formformform has no submission limits, so you can collect information from any size of wedding party.

What if someone needs to update their information after submitting?

They can fill out the form a second time with updated details. You'll see both submissions in the dashboard and can note the most recent one as current.