Run a more organized and inclusive charity auction by pre-registering bidders. This form collects bidder contact details, in-person vs. online participation preference, item category interests, estimated budget range, and accessibility accommodation requests — everything your auction team needs to prepare bidder packets, assign numbers, and set up a smooth event experience.
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A charity auction registration form does the logistical heavy lifting before a single bid is placed. By pre-registering bidders, your auction team can assign bidder numbers, prepare paddle cards, stock bidder packets with relevant catalog pages, and arrange accessible seating — all before the event begins. That preparation is the difference between a chaotic check-in line and a polished arrival experience that puts bidders in a generous mood.
The item category interest field is particularly valuable for auction logistics. When you know that 30 registrants flagged 'travel and experiences' as their top interest, you can ensure your auctioneers lead with those items while energy is highest. For online bidders, you can pre-populate their watchlist with their preferred categories. Budget range data helps your catalog team decide which lots to feature in pre-event email previews.
formformform makes it easy to open and close registration without any developer involvement. Share the link in your invitation, close it a week before the event, and export the full bidder list as a CSV for your auction platform or registration desk. The accessibility accommodations section ensures every bidder feels welcomed and accommodated, which is both the right thing to do and a signal of organizational excellence to every donor in the room.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Jordan Kim
jordan@example.com
(555) 789-2345
456 Oak Ave, City, State, ZIP
500
e.g. Wheelchair access, sign language interpreter, large-print materials, quiet bidding area
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “How will you be bidding?” in particular and adapt it to the detail you need.
Pre-register parents for a PTO gala silent auction, capturing seating preferences and interest in kid-friendly activity packages vs. adult experiences.
Register bidders for a high-value live auction with a paddle raise segment, collecting donor capacity information to help the auctioneer call effective raise amounts.
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Do you require any accessibility accommodations?” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Please describe any accessibility needs” in particular and adapt it to the detail you need.
Register auction participants who are also interested in meeting adoptable pets, combining bidder registration with a pet adoption interest question.
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Item Categories You're Most Interested In Bidding On” in particular and adapt it to the detail you need.
Register remote bidders for a virtual-only auction, capturing device type and time zone to optimize the auction software experience and scheduling.
Click 'Use this template' to open the charity auction registration form in your formformform account.
Update the item category dropdown to match the actual categories in your auction catalog.
Adjust the participation options (in-person, online, or both) to reflect how your auction is structured.
Set your event committee's email as the notification recipient so your team tracks registrations in real time.
Configure a confirmation message that tells registrants when to expect their bidder number and event materials.
Publish and include the form link in your formal auction invitation and follow-up reminder emails.
late registrations create last-minute logistics pressure; closing registration a week early gives you time to prepare personalized bidder packets.
frame it as 'helps us highlight items you'll love' so bidders share honestly without feeling judged.
personalized previews drive higher opening bids by building pre-event excitement for specific lots.
if the event runs late, you need a direct line to online bidders who may be watching from home.
review accessibility requests at registration close, not the day of the event, so you can arrange interpreters, seating, or materials with adequate lead time.
keep bidder registration and item procurement separate to avoid confusion in your dashboard.
Pre-register parents for a PTO gala silent auction, capturing seating preferences and interest in kid-friendly activity packages vs. adult experiences.
Register bidders for a high-value live auction with a paddle raise segment, collecting donor capacity information to help the auctioneer call effective raise amounts.
Register auction participants who are also interested in meeting adoptable pets, combining bidder registration with a pet adoption interest question.
Collect collector credentials and medium preferences (painting, sculpture, photography) from bidders registering for a curated art benefit auction.
Register remote bidders for a virtual-only auction, capturing device type and time zone to optimize the auction software experience and scheduling.
Pre-register golfers for a post-round auction, capturing their golf handicap alongside auction participation details for combined event logistics.
Register bidders who are 21+ for a charity wine auction, collecting preferred varietals and regions to match them with curated lot previews.
Collect the fan allegiances and favorite sports of bidders pre-registering for a sports memorabilia auction to personalize their preview catalog.
Register patrons for a theater company benefit auction featuring backstage experiences and signed scripts, capturing their favorite productions for targeted previews.
Pre-register guests for a charity dinner with a live auction segment, collecting dietary restrictions alongside bidding format and item category preferences.
Register families for a family-friendly charity auction where proceeds fund pediatric care, capturing children's ages to highlight age-appropriate experiential lots.
Pre-register bidders for a couture fashion benefit auction, collecting clothing sizes and designer preferences to ensure relevant lot notifications.
Register bidders specifically interested in vacation property access lots, collecting preferred destinations and travel window availability.
Pre-register bidders for a consumer technology auction, capturing platform preference (Apple vs. Android) to send relevant pre-auction previews.
Register participants for an auction running across multiple days, capturing which sessions they'll attend in person and which they'll follow online.
No. This form handles pre-event registration — collecting bidder contact information and preferences. The bidding itself requires dedicated auction software (like Greater Giving, Handbid, or OneCause) that manages bid tracking, increments, and payment.
formformform doesn't enforce a registration cap, but you can close the form manually once your event reaches capacity. Set a reminder to close registration before your event date so you don't receive last-minute registrants you can't accommodate.
Export your registrations as a CSV, assign bidder numbers in your spreadsheet, and send confirmation emails through your email platform. Some auction software can import a registrant CSV and auto-assign bidder numbers.
Yes. Open the form editor and add a dropdown or short text field for dietary needs after the accessibility accommodations section. It takes about 30 seconds.
No. Every submission is private and visible only to your organization's admin users in the formformform dashboard. Bidders' budget estimates are never shown publicly.
Yes. The form includes a bidding format question that segments registrants into in-person and online groups. When you export, you can filter or sort by that column to prepare separate experiences for each group.
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