Freight brokers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Freight Type” in particular and adapt it to the detail you need.
Freight Shipping Quote Request Template
Turn website visitors into shipping customers. This freight quote request form collects all the shipment data your sales or operations team needs — commodity type, weight, dimensions, freight service type, and accessorial requirements — so you can respond with a precise rate instead of asking for more information over email.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
A freight shipping quote form is the front door of your logistics business. When shippers search for rates, they want to give you their load details and get a number back — not play phone tag or send a chain of emails gathering basic information. A well-structured quote request form collects everything your operations team needs in one submission, letting you respond with a competitive rate in minutes instead of hours.
More about this template
The difference between a quote form that converts and one that doesn't often comes down to the fields you ask for. Too few fields and your team has to follow up for missing information, slowing the quoting cycle. Too many fields and shippers abandon before submitting. This template strikes the right balance: it captures commodity, weight, freight type, addresses, timeline, and the most common accessorial requirements (liftgate, hazmat) without overwhelming the shipper.
formformform lets freight brokers, carriers, and 3PLs publish a professional quote request form in minutes — no developer, no CRM integration required upfront. Each submission lands in your inbox and dashboard so your sales team can prioritize and quote quickly. As your volume grows, you can export submissions to a spreadsheet or connect to your TMS via integrations.
15 fields to make your own13 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Company Name
Acme Manufacturing Inc.
Contact Name
John Smith
Email Address
john@acme.com
Phone Number
(555) 123-4567
Pickup Address
456 Warehouse Blvd, Chicago, IL 60601
Delivery Address
789 Distribution Dr, Dallas, TX 75201
Freight Type
7 choices
- LTL (Less Than Truckload)
- FTL (Full Truckload)
- Partial Truckload
- Expedited / Hot Shot
- Flatbed
- Refrigerated (Reefer)
- Intermodal
Commodity Description
Steel pipes, machine parts, consumer goods...
Total Weight (lbs)
4500
Dimensions (L x W x H in inches)
48 x 40 x 60
Does this shipment contain hazardous materials?
3 choices
- Yes
- No
- Unsure — I need guidance
Desired Pickup Date
6 choices
- As soon as possible
- Within 1-2 business days
- Within 3-5 business days
- 1-2 weeks out
- More than 2 weeks out
- Flexible
Is a liftgate needed at pickup?
3 choices
- Yes
- No
- Not sure
Is a liftgate needed at delivery?
3 choices
- Yes
- No
- Not sure
Special Instructions or Additional Requirements
Inside delivery, limited access location, appointment required, pallet count, stackable/not stackable...
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
3PL providers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Commodity Description” in particular and adapt it to the detail you need.
LTL carriers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Total Weight (lbs)” in particular and adapt it to the detail you need.
FTL carriers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Dimensions (L x W x H in inches)” in particular and adapt it to the detail you need.
Expedited freight services
Screens hot-shot and time-critical load details including pickup-ready time and hard delivery deadline for same-day or next-day quoting.
Freight forwarders
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Desired Pickup Date” in particular and adapt it to the detail you need.
Logistics sales teams
Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “Is a liftgate needed at pickup?” in particular and adapt it to the detail you need.
Import/export companies
Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “Is a liftgate needed at delivery?” in particular and adapt it to the detail you need.
What's included
Freight type dropdown covering LTL, FTL, partial, expedited, flatbed, and reefer
Weight and dimensions fields for accurate rate calculation
Hazardous materials disclosure
Liftgate requirement fields for pickup and delivery
Desired pickup timeline selection
Special instructions text area for accessorial details
Instant email notification so your team can quote fast
Unlimited quote requests at no cost
How to create a freight shipping quote request
- 1
Click 'Use this template' to open this freight quote form in your free formformform account.
- 2
Customize the freight type options to reflect the services you actually offer — remove intermodal if you don't handle it, or add specialized services like oversized or trade show freight.
- 3
Add your company logo and adjust the intro paragraph to set accurate response time expectations (e.g., 'We'll respond with a rate within 4 business hours').
- 4
Configure email notifications so your sales team receives an alert the moment a quote request is submitted.
- 5
Optionally add a hidden field to track which marketing channel drove the quote request (e.g., a UTM campaign value).
- 6
Embed the form on your website's 'Get a Quote' page or share the direct link in email campaigns and social media profiles.
Best practices for your freight shipping quote request
Ask for weight and dimensions separately
a single 'shipment details' field produces messy, inconsistent answers that slow quoting. Dedicated fields for lbs and L×W×H let you pull data into your TMS or rate engine cleanly.
Include a hazmat question
even if you don't handle hazardous materials, asking the question upfront avoids situations where your team quotes a load and then discovers compliance issues after the fact.
Set response time expectations
shippers shop multiple carriers simultaneously. Displaying '2-hour response during business hours' in the form header can be the difference between winning and losing the load.
Use the pickup timeline dropdown strategically
'as soon as possible' requests signal hot loads that need immediate follow-up; use this field to triage your inbox and call ASAP requests first.
Keep accessorial questions visible
liftgate, inside delivery, and appointment requirements are the most common sources of rate disputes. Capturing them on the form protects you from after-the-fact chargebacks.
Follow up with every incomplete lead
even if a shipper abandons mid-form, you can see partial submissions in your dashboard and proactively reach out.
12 form ideas you can build with this template
LTL Rate Request Form
Collects pallet count, weight, freight class, and pickup/delivery zip codes to generate less-than-truckload rates for individual shipments.
Flatbed Freight Quote Form
Gathers oversized dimensions, tarped load requirements, and permit needs for flatbed and step-deck shipments.
Refrigerated Transport Quote Form
Captures temperature requirements, commodity type, and transit window for reefer and cold-chain shipments.
Expedited Freight Rate Request
Screens hot-shot and time-critical load details including pickup-ready time and hard delivery deadline for same-day or next-day quoting.
International Import Freight Quote
Collects origin country, port of entry, HS code, and customs brokerage preferences for importers requesting door-to-door rates.
Construction Materials Shipping Quote
Asks about load dimensions, crane or unloading dock availability, and jobsite access restrictions for oversized building materials.
Trade Show Freight Quote Request
Captures exhibit booth dimensions, advanced warehouse delivery preferences, and show site details for convention and event freight.
Automotive Parts Shipping Quote
Collects packaging type (crated vs. blanket-wrap), vehicle-specific fitment info, and just-in-time delivery windows for OEM automotive shipments.
E-Commerce Parcel Freight Quote
Gathers average parcel dimensions, monthly volume, and carrier preferences to quote fulfillment and small parcel contracts.
Hazmat Freight Quote Form
Screens UN number, packing group, and quantity of hazardous materials alongside standard shipment details for HAZMAT-certified carriers.
White-Glove Delivery Quote Request
Collects room-of-choice delivery, assembly, and debris removal requirements for high-value furniture and appliance shipments.
Agricultural Commodity Shipping Quote
Captures commodity type, moisture level, bulk or bagged format, and rail vs. truck preference for grain, feed, and crop shipments.
Frequently asked questions
What freight types should I include in the quote form?
Include the services you actually offer. This template covers the most common options: LTL, FTL, partial truckload, expedited, flatbed, reefer, and intermodal. Remove any that don't apply to your business and add niche services like oversized or white-glove freight if needed.
Can I receive quote requests by email automatically?
Yes. Set your notification email in formformform and you'll receive an instant alert with all shipment details the moment a shipper submits the form. Your team can begin quoting immediately without logging into a portal.
How do I add this freight quote form to my website?
Copy the iframe embed code from the formformform share menu and paste it into your website's 'Get a Quote' page. It works on any platform — WordPress, Wix, Squarespace, Webflow, or a custom-built site.
Can I add a freight class field to the form?
Absolutely. You can add a dropdown with NMFC freight classes 50–500, or a short text field where shippers enter their known freight class. This is especially useful for LTL quote requests.
Is this form suitable for international freight quotes?
The template is designed for domestic freight but can be adapted for international shipments by adding fields for origin and destination countries, Incoterms, and whether the shipper needs customs brokerage assistance.
What if a shipper doesn't know their cargo dimensions?
The dimensions field is marked optional in this template. You can add a helper note (using the description field) explaining that estimated dimensions are fine — your team can verify exact measurements before finalizing the rate.
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- Quote request form templates10 templates
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