Before you publish that photo or share that video clip, make sure you have documented consent. This photo and video consent form template captures the subject's name, the intended uses, specific permitted channels, and a clear acknowledgment — giving your organization a proper paper trail and protecting individual privacy rights. Works for schools, nonprofits, event photographers, and marketing teams alike.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
A photo and video consent form is a foundational document for any organization that captures images of participants, students, clients, or the public. It establishes clear boundaries around how visual content can be used and gives subjects meaningful control over their likeness. Without documented consent, organizations risk privacy violations, reputational damage, and in some jurisdictions, legal liability.
This template is built to handle both adult and minor subjects in a single form. The signing-party field routes appropriately: adults provide their own consent, while parents or guardians handle it for children. The granular permitted-uses checkboxes let subjects agree selectively — some may be comfortable with a website photo but not social media, for example — making the consent more specific and harder to challenge.
formformform makes deploying this consent form effortless. Share a link before a photo shoot or event, embed it on an enrollment or registration page, or collect signatures on a tablet at check-in. Every submission is stored indefinitely in your dashboard so you can retrieve consent records whenever they're needed.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
Review the starting questions and choices. You can change them in your own copy.
Jane Smith
jane@example.com
e.g. Riverdale School District
Describe how the photos or videos will be used, published, or distributed...
Guardian Full Name
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Give participants a clear set of questions and keep the information together, making it easier to prepare, respond and follow up. Review “Organization Requesting Consent” in particular and adapt it to the detail you need.
Give people a straightforward way to get involved, while collecting the context needed to coordinate the work and follow up. Review “Intended Use of Photos / Videos” in particular and adapt it to the detail you need.
Collects parent/guardian approval for school staff and hired photographers to capture student images at field days, performances, and graduation ceremonies.
Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “Is this consent for a minor?” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Right to revoke consent” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Acknowledgment” in particular and adapt it to the detail you need.
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Organization Requesting Consent” in particular and adapt it to the detail you need.
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Intended Use of Photos / Videos” in particular and adapt it to the detail you need.
Click 'Use this template' to create your free formformform account and start with this consent form pre-built.
Edit the 'Intended Use' section to match your organization's specific publication channels and purposes.
Customize the permitted-use checkboxes to reflect your actual distribution channels.
Add or remove the parent/guardian fields based on whether your program involves minors.
Set your notification email so every submitted consent lands in your inbox immediately.
Embed the form on your event registration page or share the link in pre-event communications.
vague consent is easier to challenge. Name the specific channels, campaigns, or publications where content may appear.
letting subjects opt into some uses but not others (e.g., website yes, social media no) results in more completions and more defensible consent.
asking for consent retroactively is awkward and sometimes impossible. Build it into your registration or check-in workflow.
clearly state whether consent is permanent or limited to a specific timeframe.
if someone claims their image was used without consent years later, your stored submission is your defense.
telling subjects how and where to revoke consent builds trust and is required by privacy laws in many jurisdictions.
Collects parent/guardian approval for school staff and hired photographers to capture student images at field days, performances, and graduation ceremonies.
Gathers permission to feature donor or beneficiary photos in appeal letters, annual reports, and digital fundraising campaigns.
Documents employee consent to use headshots and team photos on company websites, LinkedIn profiles, and press materials.
Captures parent/guardian or player permission to share game-day action shots on club social media and league publications.
Collects parent-signed consent for cabin and activity photos to be shared on camp newsletters and the camp's social channels.
Documents patient permission to share their story, photo, or video testimonial in healthcare marketing and community outreach materials.
Gathers member approval to use before-and-after photos or testimonial videos in studio marketing campaigns.
Collects participant permission to post process photos and dish results on culinary school social media and course catalogs.
Gets couple consent to allow photographers and videographers to publish wedding images in portfolios, websites, and magazine submissions.
Documents participant approval for photos taken during academic studies to be used in research papers and conference presentations.
Collects parent approval to photograph or film rehearsals and performances for promotional posters, social media, and program archives.
Provides a privacy-respecting consent path for homeless shelter residents who agree to participate in advocacy videos or news stories.
Gathers homeowner approval to share interior and exterior listing photos across MLS, property websites, and social channels.
Captures volunteer permission to use candid photos in impact reports, grant applications, and public awareness campaigns.
Collects artist consent for festival organizers to distribute performance photos and video clips to press and on official channels.
Yes. The template includes a parent/guardian signing path specifically for minors, making it suitable for K-12 schools collecting annual photo day consent or event photography permissions.
The permitted-use checkboxes let subjects select only the channels they agree to. You'll see exactly which uses were approved in the submission record, so you can act accordingly.
In most jurisdictions, yes. Digital consent with a timestamp is generally treated the same as a handwritten signature. For high-stakes situations, consult your legal team to confirm requirements in your area.
That depends on the terms in the form. The template includes a revocation-rights radio field where you can clarify whether revocation is allowed and what the process would be.
All submissions are stored in your formformform dashboard. You can search, filter, and export records at any time — so finding consent for a specific individual is quick and straightforward.
Get signed permission to use someone's name, image, or likeness in media.
Collect signed activity waivers with risk acknowledgment and participant agreement.
Collect informed consent from research participants with full IRB-ready detail.
Collect field trip permission slips and medical details from parents digitally.
Collect participant waivers and liability releases for any event or competition.
Protect your organization with signed liability waivers from all volunteers.
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