Alumni Employer Partnership Inquiry Form Template

An alumni employer partnership inquiry form creates a structured pathway for companies led or staffed by alumni to connect with your institution's career services, alumni relations, and development offices. This template captures everything needed to evaluate and activate a partnership — from company profile and partnership type to anticipated hiring volumes and collaboration goals — turning an informal alumni connection into a formal institutional relationship.

Use this template

Last updated 21 August 2026

Fields in this template

Company Namerequired
Company Websiterequired
Alumni Contact Namerequired
Work Email Addressrequired
Phone Number
Graduation Year
Primary Partnership Interestrequired
Internship program · Full-time job postings · Campus recruiting and information sessions · Event or program sponsorship · Executive or alumni speaking engagement · Scholarship endowment or gift · Research collaboration · Multiple interests — tell us more below
Anticipated Job or Internship Openings (this cycle)
Company Description and Culturerequired
What Are You Looking to Gain from This Partnership?required

Who uses this template

University career services offices managing employer relationsAlumni relations teams coordinating alumni employer engagementBusiness school career management centersDevelopment offices cultivating corporate donors and sponsorsPre-professional advising offices building employer pipelinesAlumni association corporate partnership coordinatorsCooperative education and internship program officesWorkforce development teams at community colleges

About this template

Alumni employer partnerships are a uniquely powerful category of institutional relationship. When a graduate returns to their alma mater as a hiring manager or recruiter, they bring an insider's credibility — they know the quality of the graduates firsthand, they feel a genuine affinity for the institution, and they're often motivated by a sincere desire to create opportunities for the students who came after them. Formalizing these connections through a structured employer partnership inquiry process turns informal goodwill into organized, measurable recruiting pipelines.

Career services offices that rely solely on cold employer outreach are leaving their best relationships underdeveloped. Alumni employers represent a warm entry point into companies that might otherwise be inaccessible — particularly for students targeting competitive industries or specific employers. A dedicated inquiry form makes it easy for alumni to raise their hand as an employer partner, even if they're unsure what form the partnership should take. The dropdown options help them self-identify the right programs to explore, and the goals field opens a conversation.

formformform makes it easy to publish and share an employer partnership inquiry form across your alumni portal, career services website, alumni newsletter, and at events like career fairs and reunion weekends. All submitted inquiries land in your dashboard with full company details, contact information, and partnership goals — ready to be exported into your employer CRM or relationship management spreadsheet for your team to follow up.

12 form ideas you can build with this template

Business School Alumni Employer Recruiting Partnership Inquiry

Allow alumni working at companies seeking to hire MBA graduates to formally request on-campus recruiting slots, career treks, and information session dates through career management.

Engineering College Alumni Employer Co-Op Partnership Inquiry

Invite alumni at engineering firms to express interest in hosting co-operative education students for 6-month rotations, including desired disciplines and anticipated headcount.

Law School Alumni Employer On-Campus Interview Program Inquiry

Provide alumni at law firms and public interest organizations a structured way to express interest in participating in fall on-campus interview week for 2L and 3L students.

Medical School Alumni Hospital Residency Partnership Inquiry

Allow alumni physicians at hospital systems to connect their institution with the graduate medical education office about residency program partnerships and clinical rotation placements.

Community College Alumni Employer Apprenticeship Partnership Inquiry

Create a pathway for local employers employing two-year college alumni to propose registered apprenticeship, internship, or pipeline programs with the college's workforce development office.

Nursing School Alumni Healthcare Employer Scholarship Inquiry

Allow hospital systems and healthcare networks to explore tuition reimbursement or scholarship partnerships for nursing students in exchange for employment commitments after graduation.

Film School Alumni Entertainment Industry Partnership Inquiry

Invite alumni at studios, production companies, and streaming services to propose internship pipelines, mentoring programs, or portfolio showcase sponsorships with the film school.

Technology College Alumni Startup Employer Inquiry

Enable alumni who have founded startups to inquire about early-career recruiting partnerships, pitch competition sponsorships, and entrepreneur-in-residence opportunities at the school.

Education School Alumni School District Partnership Inquiry

Allow alumni administrators and principals to formalize district partnerships for student teacher placements, career fair participation, and teacher recruitment pipelines with the education school.

Social Work School Alumni Agency Partnership Inquiry

Connect alumni at social service agencies with the field placement office to propose practicum site partnerships for MSW students seeking clinical internship hours.

Architecture School Alumni Firm Internship Partnership Inquiry

Provide a formal pathway for alumni at architecture and design firms to express interest in summer internship programs, portfolio review participation, and studio critique guest critiques.

Alumni-Owned Small Business Employer Partnership Inquiry

Give alumni entrepreneurs who own small businesses a way to connect with the institution's small business career fair, entrepreneurship center, and student consulting program initiatives.

What's included

Company and alumni contact capture in a single integrated form

Partnership interest dropdown spanning recruiting, sponsorship, speaking, and research

Anticipated openings field to prioritize high-volume recruiting partners

Open-ended company culture field to enable better student-employer matching

Partnership goals field to align institution resources with employer expectations

Instant notifications to career services and alumni relations coordinators

All inquiries exportable for employer CRM tracking

Works as a standalone link on alumni portals, career pages, and event handouts

How to create an alumni employer partnership inquiry form

1
Click "Use this template" to load the alumni employer partnership inquiry form into your free formformform account.
2
Customize the partnership interest dropdown to reflect the programs your institution actually offers — add research collaboration or alumni advisory board options if relevant to your school.
3
Add a field for the specific academic department or college the employer is most interested in recruiting from if your institution is large and your career office is decentralized.
4
Configure notifications to route to both career services and alumni relations so the right team receives each inquiry based on partnership type.
5
Share the form prominently on your alumni employer relations webpage, in career fair follow-up emails, and as a QR code at alumni networking events.
6
Export submissions regularly and route each inquiry to the appropriate relationship manager for follow-up within five business days.

Best practices for your alumni employer partnership inquiry form

Respond within one business week

employer partners are making a proactive outreach and expect a professional response. Slow follow-up signals institutional disorganization and loses warm leads.

Assign relationship owners

each employer inquiry should be owned by a specific person (career services rep, alumni engagement officer, or development officer) so nothing falls through the cracks between departments.

Separate recruiting from philanthropy conversations

an alumna inquiring about internship positions has different needs and a different conversation than one interested in endowing a scholarship. Route accordingly and don't conflate the discussions.

Track anticipated openings

the number field lets you prioritize recruiting partners by volume. An employer with 50 openings warrants more concierge attention than one with two.

Invite alumni employers to campus even before a formal program is defined

the relationship starts with a meeting. Offer an employer information session or campus tour as a low-commitment first step.

Highlight the alumni connection publicly

companies that employ multiple alumni of your institution are proud of it. Acknowledge that connection in your recruiting materials and employer spotlights.

Frequently asked questions

Can non-alumni employers use this form too?

The form is designed for alumni-connected employers, but you can rename it a general employer partnership inquiry form and remove the graduation year field if you want to open it to any company seeking to recruit from your institution.

What happens after an employer submits an inquiry?

Your career services or alumni relations team receives an email notification with the full submission. The standard follow-up is a reply within one week to schedule an introductory call or meeting to discuss the partnership in detail.

Can I use this form for a corporate giving or sponsorship inquiry?

Yes. The sponsorship option is included in the partnership interest dropdown. For larger gift conversations, your development office will likely want to follow up directly — configure your notification routing so development is looped in on those submissions.

How do I share this form with alumni who might not know about our employer partnership program?

Include a brief explanation in your alumni newsletter or portal profile update campaign, link to it from your career services employer relations page, and hand out a QR code business card at alumni events and career fairs.

Can I add fields for specific degree programs or majors the employer is targeting?

Absolutely. Add a checkbox field listing your institution's major program areas so employers can indicate which graduate profiles they're most interested in — this speeds up the matching process considerably.