Print shops
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Print Item Type” in particular and adapt it to the detail you need.
Print Design Request Template
Handle print design requests without the back-and-forth. This print design request form collects the item type, dimensions, quantity, paper stock, double-sided preference, design concept, and deadline in a single submission — giving you everything you need to start a job or send an accurate quote.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
Print design projects move fast — and when critical production specifications are missing, they grind to a halt. A print design request form standardizes the intake process so designers and print shops always have the dimensions, quantities, material specs, and content they need before touching a file.
More about this template
This template covers the most error-prone details in print projects: physical dimensions (where an inch off can mean a reprinted job), quantity (which drives cost per unit), double-sided status (often assumed rather than stated), and whether the client is providing artwork or needs full design. Capturing artwork status upfront prevents the frustrating 'I thought you had a file' conversation that delays production.
formformform keeps every submitted request in your dashboard, searchable and exportable, so your production team can track requests from intake to delivery. Submissions arrive instantly by email, so no print request gets lost in an overflowing inbox.
12 fields to make your own9 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Client Name
Taylor Nguyen
Email Address
taylor@yourcompany.com
Phone Number
(555) 345-6789
Company Name
Greenfield Realty
Print Item Type
10 choices
- Business Cards
- Flyers
- Brochures
- Banners
- Posters
- Postcards
- Signage
- Letterhead / Stationery
- Booklets / Catalogs
- Other
Dimensions or Size
e.g., 8.5" x 11", 24" x 36", or Standard US Letter
Quantity
500
Paper or Material Type
8 choices
- Standard 80lb text
- Matte cardstock
- Glossy cardstock
- Recycled / uncoated
- Vinyl (for banners/signage)
- Foil or specialty finish
- To be determined
- Not applicable
Double-Sided?
3 choices
- Yes, double-sided
- No, single-sided
- Not sure yet
Design Concept or Copy
Describe the design or paste the text content that should appear on the print piece.
Will you provide artwork / design files?
3 choices
- Yes, I will provide all files
- Partially — I have some assets but need design work
- No — I need full design from scratch
Needed By Date
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Graphic designers
Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Dimensions or Size” in particular and adapt it to the detail you need.
Advertising agencies
Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Quantity” in particular and adapt it to the detail you need.
Marketing teams
Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “Paper or Material Type” in particular and adapt it to the detail you need.
Copyshops
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Double-Sided?” in particular and adapt it to the detail you need.
Sign makers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Design Concept or Copy” in particular and adapt it to the detail you need.
In-house creative departments
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Will you provide artwork / design files?” in particular and adapt it to the detail you need.
What's included
Print item type dropdown covering 9 common categories plus custom
Dimension and quantity fields for accurate production quoting
Paper and material type selector with foil and specialty finish options
Double-sided radio button to prevent specification errors
Artwork provided radio to clarify design scope immediately
Required 'Needed by' date field to set production timeline
How to create a print design request
- 1
Click 'Use this template' to open the pre-built form in your free formformform account.
- 2
Update the print item type dropdown to match the products your studio or print shop offers.
- 3
Add a file upload field to let clients attach their design files, brand logos, or content documents.
- 4
Customize the paper and material options to reflect your supplier's available stocks.
- 5
Publish the form and share the link on your website's order page, or embed it directly on a 'Request a Quote' page.
- 6
Review each submission and follow up with a quote or proof timeline within one business day.
Best practices for your print design request
Make dimensions a required text field
this is the single most critical spec in print design. A missing or wrong size means reproofing and reprinting.
Always ask about double-sided
even for items where it seems obvious (like business cards). The default assumption is often wrong on both sides.
Clarify artwork status immediately
knowing whether to expect files, partial assets, or nothing shapes the entire project scope and timeline.
Include a 'needed by' date as required
print projects have real production lead times. A hard deadline upfront prevents the 'can you rush this?' conversation on day four.
Add a file upload field
clients who have design files ready to send will appreciate the ability to attach them in the same form. It reduces follow-up emails and speeds up production.
Confirm receipt with a quote within 24 hours
print clients often submit multiple requests to multiple vendors. Speed and professionalism in your response wins the job.
12 form ideas you can build with this template
Business Card Order Form
Captures finish (matte/glossy/soft-touch), corner style, brand fonts, and rush fee acknowledgment for professional card orders.
Event Banner Request Form
Collects banner dimensions, grommet placement, event name and date, and hanging method for trade show and venue display banners.
Real Estate Flyer Request Form
Gathers property address, listing agent contact info, key features to highlight, and open house date for property marketing flyers.
Restaurant Menu Print Request Form
Documents cover design, lamination type, menu insert format, and delivery date for seasonal restaurant menu printing.
Political Campaign Print Request Form
Captures candidate name, disclaimer text, target district, and mailing list quantity for campaign mailers and door hangers.
Wedding Stationery Design Request Form
Collects ceremony details, RSVP date, invitation suite components (invite, envelope, insert cards), and envelope addressing format.
Retail Promotional Poster Request Form
Gathers promotion details, color palette, product imagery, and in-store placement dimensions for point-of-sale display posters.
Nonprofit Fundraiser Brochure Request Form
Captures campaign story, donor call-to-action, program photos, and tri-fold vs. bi-fold layout preference for charity appeal materials.
School Yearbook Cover Design Request
Documents school name, graduating year, theme concept, photo resolution, and spine width requirements for student publication covers.
Conference Program Booklet Request Form
Collects session schedule, speaker bios, sponsor ad placements, and saddle-stitch vs. perfect-bound binding preference for event booklets.
Vehicle Wrap Design Request Form
Gathers vehicle make and model, required branding elements, photography assets, and installation city for commercial fleet wraps.
Gym and Fitness Studio Flyer Request Form
Captures class schedule, instructor names, promotional offer, and local distribution area for fitness studio promotional materials.
Frequently asked questions
What information do I need to collect for a print design request?
The essentials are: print item type, dimensions, quantity, double-sided status, paper or material type, design concept or copy, whether the client is providing artwork, and the needed-by date. This template collects all of these.
Can clients upload design files when submitting this form?
You can add a file upload field to the form so clients can attach artwork, logos, or content files alongside their request. The template doesn't include one by default but it's easy to add in the form builder.
Can I use this form as a quote request form as well?
Yes. Add a note in the intro paragraph or a confirmation message explaining that you'll follow up with a quote based on their submission. Many studios use it as both an intake and quoting trigger.
How do I get notified when a print request comes in?
formformform sends an instant email notification with all submission details the moment a client completes the form. You can set the notification to go to your production email inbox directly.
Is there a limit on how many requests I can receive?
No. formformform allows unlimited submissions, so you can share the form with as many clients as you like without any caps.
Can I customize the print item dropdown for my specific services?
Absolutely. The form builder lets you add, remove, or rename any dropdown option. Tailor the list to the exact products and services your studio or print shop offers.
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