Internship Application Form Template

An internship application is not a job application with the salary question deleted. It runs on an academic calendar, it often has to satisfy a credit requirement measured in hours, and it comes with a supervisor at the institution who will want paperwork signed. This form asks for the programme, the year, the credit requirement, the exact placement window, the hours the institution requires, the learning goals, and what the institution needs from you — none of which a job application has a field for.

Use this template

Last updated 21 August 2026

Fields in this template

Full Namerequired
Email Addressrequired
Phone Number
Institutionrequired
Programme or Course of Studyrequired
Year of Studyrequired
First year undergraduate · Second year undergraduate · Third year undergraduate · Fourth year or later undergraduate · Master's / postgraduate · Doctoral · Graduated within the last 12 months · Vocational or further education
Expected Graduation
Is This Placement Required for Academic Credit?required
Yes — required for credit and I must complete it to graduate · Yes — optional credit, if the placement qualifies · No — not for credit · Not sure yet
Hours or Weeks Your Programme Requires
Earliest Start Daterequired
Latest End Daterequired
Hours Available Per Weekrequired
Up to 8 · 9-16 · 17-24 · 25-32 · Full time (33-40)
Days You Can Be On Site
Monday · Tuesday · Wednesday · Thursday · Friday
Academic Supervisor or Placement Coordinator — Name and Email
What Paperwork Does Your Institution Need From Us?
What Do You Want to Learn From This Placement?required
Areas of Our Work You're Most Interested In
Research and analysis · Design · Engineering or development · Marketing and communications · Operations · Finance and administration · Customer or community support · Not sure — open to being placed
Relevant Coursework, Projects or Experiencerequired
Portfolio, Repository or Profile Link
Link to Your CV or Resume
Will You Need Us to Sign Visa, Work-Permit or Right-to-Study Paperwork?
No · Yes — my institution or visa requires a signed placement letter · Not sure — I'll check with my institution
Adjustments or Access Needs During the Placement
How Did You Hear About This Placement?
University careers service · A lecturer or academic supervisor · Our website · A job or placement board · A careers fair · Someone who works here · Social media · Other
Anything Else We Should Know?

Who uses this template

Employers running a summer or year-round internship programmeSmall teams taking their first placement studentUniversity careers services collecting applications on behalf of employersNonprofits and charities offering credit-bearing placementsResearch groups and labs taking undergraduate placementsAgencies and studios reviewing portfolios from students rather than professionals

About this template

formformform's Job Application Form is a good general hiring intake: position applied for, employment type, available start date, highest level of education, work experience, skills, cover letter. Point a student at it and roughly half of it misfires. Employment type has no answer. Work experience asks for a history the applicant is applying in order to start building. And the fields that decide whether a placement can go ahead at all — the credit requirement, the fixed term window, the academic supervisor — have nowhere to go.

This form is built around the academic calendar instead. It asks for the institution, the programme, the year of study and the expected graduation date; then whether the placement is required for credit, and if so how many hours or weeks the programme demands. It asks for both an earliest start and a latest end, because a placement window is usually fixed by a term rather than negotiated. It asks which days the applicant can be on site, which matters more than a weekly total when teaching is timetabled. And it asks a question no job application asks: what does your institution need from us — a learning agreement, a mid-point review, an insurance certificate, a site visit, a final evaluation.

The centre of the form is the learning goals field, and it is required. A placement that produces no learning is a short unpaid job, and the answer here is what a supervisor rereads when they write the end-of-placement evaluation months later. Around it, evidence is asked in terms a student can actually answer — coursework, projects, societies, part-time work, anything built or run — with optional links to a portfolio, a repository and a CV. Sensitive fields stay minimal: the visa question asks only whether paperwork will need signing, never for passport, visa or identification numbers, which belong in onboarding rather than on an application form.

12 form ideas you can build with this template

Summer Internship Application Form

Use the fixed start and end dates against a summer window, with full-time hours and no timetable clashes to work around.

Credit-Bearing Placement Application

Lead with the credit requirement, required hours and academic supervisor, so the learning agreement is in motion before week one.

Part-Time Term-Time Placement Form

Rely on the days-on-site checkbox to fit a placement around timetabled teaching rather than a weekly hours total.

Nonprofit Internship Application

Keep the learning-goals and areas-of-interest fields and drop the portfolio link, for placements where motivation matters more than a body of work.

Research Lab Placement Application

Adapt the coursework field to ask for relevant modules, lab techniques and any prior research, with the supervisor contact already captured.

Design Studio Internship Application

Make the portfolio link required and use the areas-of-interest checkbox to route applicants between studio teams.

Engineering Internship Application Form

Use the repository link alongside coursework, so evidence can be code rather than employment history.

Marketing Internship Application

Ask for campaigns, societies and side projects in the coursework field, where a first-year applicant has real evidence to give.

High School Work Experience Application

Set the year-of-study dropdown to vocational or further education and shorten the placement window to a single week.

Careers Service Placement Referral Form

Let a university careers team submit on a student's behalf, using the academic supervisor field as the referring contact.

International Student Placement Application

Use the paperwork question early, so a placement letter or visa signature is planned for rather than discovered at the start date.

Postgraduate Industry Placement Application

Combine the master's year option with a longer window and specific learning goals tied to a dissertation or capstone.

What's included

A credit-requirement field that tells you up front whether a learning agreement and evaluation are coming

Required hours or weeks captured as a number, so nobody discovers a shortfall in the final week

Both ends of the placement window as dates, because a term calendar fixes them

Days-on-site checkbox for part-time placements running alongside timetabled teaching

A named academic supervisor or placement coordinator field, optional for independent applicants

An open "what paperwork does your institution need from us" field asked at application, not at week ten

Evidence asked as coursework, projects and societies rather than employment history

No salary expectations, notice period or employment-type fields — none of them apply to a placement

How to create an internship application form

1
Click "Use this template" to load the internship application into your free formformform account.
2
Edit the areas-of-work checkbox to name your actual teams, and keep the "not sure — open to being placed" option.
3
Decide whether the academic supervisor field is required: switch it on if you only take credit-bearing placements, leave it optional if you also take independent applicants.
4
Set the start and end date fields against your own placement windows, and say in the description which cohorts you're currently recruiting for.
5
Add branching logic in the editor so the hours requirement and supervisor fields appear only after a "required for credit" answer.
6
Publish and send the link to the careers services you work with, alongside posting it on your own careers page.

Best practices for your internship application form

Ask about the credit requirement first, not last

it determines the paperwork, the minimum hours and the evaluation deadline, and everything else you plan follows from it.

Collect both ends of the placement window. A single "available start date" field lets you offer a twelve-week placement to someone whose term restarts in eight.

Make the learning-goals field required and read it before the coursework field. A specific answer here predicts a good placement far better than a long list of modules.

Ask which days are free rather than only how many hours. Timetabled teaching does not move, and Tuesday-and-Thursday availability is a different placement from three days of your choosing.

Never ask for passport, visa or national identification numbers on an application form

ask only whether paperwork will need signing, and collect the rest at onboarding in a system built for it.

Delete the fields that only make sense for employment. Salary expectations, notice period and employment type all read as copied-in from a job application and tell a student you haven't run a placement before.

Reply on a term timetable. Placement applications are often submitted against an institutional deadline, and a three-week silence can cost a student the module.

Say what the placement pays in the posting rather than asking the applicant. Whether an internship is paid is your policy to state, not a negotiation to open on a form.

Frequently asked questions

Is this internship application template free?

Yes. Clone it, edit it, and collect unlimited applications at no cost, with no per-submission fees.

How is this different from the Job Application Form?

The Job Application Form asks for employment type, work experience and an available start date. This one asks for the study programme and year, whether the placement is required for academic credit, how many hours the programme requires, both ends of the placement window, the academic supervisor, and what the institution needs signed. It has no employment-type, salary or notice-period fields, because none of them apply.

Can applicants attach a CV or portfolio?

This template collects links instead — a portfolio or repository URL and a CV link — because the template generator has no upload field. formformform does support file uploads: add an Upload field to your copy in the editor and applicants can attach the document directly.

Should I ask for a GPA or transcript?

Only if you will actually use it. The template leaves it out deliberately: for most placements the learning goals and coursework answers are more predictive, and a grade threshold quietly screens out students from programmes that grade differently. Add a field if your programme genuinely has a cut-off to apply.

How do I handle visa or right-to-work paperwork?

The form asks only whether the applicant will need you to sign visa, work-permit or right-to-study paperwork, so you can plan for it. Never collect passport, visa or national identification numbers on an application form — take those at onboarding, in a system built to hold them.

Can I show different questions to credit-bearing applicants?

Yes, after cloning. formformform's templates are generated flat, so every field is visible by default. Add logic in the editor to reveal the required-hours and academic-supervisor fields only when someone answers that the placement is for credit.

Can I use this for graduate schemes or apprenticeships?

For an apprenticeship, yes with edits — the training-provider and required-hours structure carries over. For a graduate scheme, the Job Application Form usually fits better, because a graduate hire is employment with a start date rather than a placement inside a term.

Where do applications go after submission?

Every submission lands in your formformform dashboard and can be emailed to whoever screens applications. Connect a webhook or an automation if you want them copied into an applicant tracking system or a shared sheet.