Stop chasing workers with phone calls every Friday. This worker availability submission form lets your temp workers and contractors report which days and shifts they're available for the upcoming week — including overtime willingness and last-minute assignment availability — so your schedulers can fill roles faster and with less back-and-forth.
Managing a pool of temporary workers means constantly knowing who is available, when, and under what conditions. Phone trees and group texts are unreliable — workers miss calls, messages get lost, and schedulers waste hours piecing together a coverage picture. A worker availability submission form solves this by creating a single, structured channel for workers to self-report their schedule each week.
This template captures everything a staffing coordinator needs: the specific days available, the preferred shift window, willingness to take overtime or last-minute calls, geographic limits, and any one-off restrictions for the week. Because workers submit digitally, the data arrives organized and searchable — no deciphering handwriting on paper availability sheets or scrolling through text thread histories.
formformform makes this form easy to share repeatedly. Send the same link every Friday via text blast or email, and workers fill it out in under two minutes on their phones. Every submission lands in your inbox and your dashboard, ready for your scheduling team to act on. No per-user costs, no submission limits.
Collects day-by-day availability from a pool of warehouse associates ahead of peak shipping days at fulfillment center clients.
Lets per-diem nurses report their open shifts each week including on-call willingness, specialty unit preferences, and hospital facility preferences.
Gathers weekend availability, preferred event types (concerts, corporate, sports), and travel willingness from a roster of part-time event staffers.
Lets substitute teachers submit the days and grade levels they're available each week for last-minute classroom coverage placements.
Collects shift windows, overnight willingness, and preferred sites from a licensed security guard pool for weekly post assignments.
Captures store location preferences, maximum weekly hours, and holiday availability from a seasonal workforce during peak retail periods.
Collects trade-specific availability (electricians, framers, concrete workers) and job site location limits for weekly construction crew scheduling.
Lets home health aides report open visit slots, client continuity preferences, and geographic zones available for client-care coordinator matching.
Gathers available project hours, remote vs. on-site preferences, and client engagement exclusions from a bench of contract IT consultants.
Collects weekend event availability, role flexibility (server, bartender, setup), and uniform size confirmations from part-time catering staff.
Records available days, vehicle type (car, van, cargo), and zip code coverage zones from a gig delivery driver pool for route assignment planning.
Captures available time blocks, language skills active that week, and queue preferences from a flexible contact center workforce ahead of scheduling.
Click 'Use this template' to get this form pre-built in your formformform account.
Customize the shift options to match your clients' actual shift windows and add any site-specific location fields if needed.
Set up a weekly reminder — share the form link every Friday via email, SMS, or your internal communication tool.
Configure email notifications to go to your scheduling team's inbox or shared email alias.
Optionally add a dropdown for specific client sites if you want to track worker preferences by location.
Publish the form and share the link with your entire active worker pool.
consistency trains workers to submit without reminders and reduces coordinator follow-up.
it lets you filter all availability for a specific week in your dashboard without confusion.
telling workers 'Submit by Friday at noon' sets a clear expectation and reduces late trickle-ins that disrupt scheduling.
some workers are happy to take same-day calls but never mention it unless asked; this information is gold for urgent placements.
most temp workers will fill it out on a phone between shifts, so avoid fields that require lengthy typing.
a short text with the form link is faster than a call and keeps your availability data complete before the weekend.
The form is designed for weekly submissions, but workers can submit the form multiple times — once per week — using the same link. Each submission is saved separately with the 'week starting' date to keep them organized.
Share the form link via email, text message, or your preferred communication platform. The same link works for all workers — there's no login required to submit.
Yes. Your formformform dashboard shows all submissions with their field values, and you can filter or export submissions to a spreadsheet organized by the 'week starting' date.
Workers can simply submit the form again — each submission is recorded separately. Advise your team to note updates in the scheduling restrictions field so coordinators know which submission is current.
Yes. You can add a checkbox or dropdown listing your active client sites, letting workers indicate which locations they're available to work at that week.
Register new candidates and capture skills, availability, and work preferences.
Collect weekly hours from workers and contractors for payroll processing.
Assess contractor skills, certifications, experience level, and rate expectations.
Let clients rate candidate quality, communication, and overall placement satisfaction.
Help supervisors evaluate temp workers being considered for permanent hire.
Free forever. No credit card required. Customize everything.
Use this template