Give every new candidate a fast, professional registration experience. This staffing agency candidate intake form collects work authorization status, industries of interest, skills, shift availability, pay rate expectations, and compliance consents — everything your recruiters need to start making placements right away.
A staffing agency candidate intake form is the front door of your recruiting pipeline. Without a structured intake process, recruiters waste time chasing down missing information — follow-up calls for work authorization status, texts asking about shift preference, emails confirming drug test consent. A well-designed candidate registration form captures all of that upfront, in one place, before the first recruiter conversation.
This template covers the full intake checklist: contact details, work authorization, job type preference, industries and skills, shift availability, pay rate expectations, transportation status, and compliance consents. The fields are organized into logical sections so candidates move through the form naturally — general info first, then work preferences, then compliance. The result is a complete candidate profile your team can act on immediately.
formformform makes it easy to deploy this form on your agency's website, in a recruiting text or email, or on a tablet at job fairs. Submissions go directly to your inbox with all fields clearly labeled. There are no submission limits, no CAPTCHA friction for candidates, and no per-seat fees — just a clean, professional form that works.
Captures forklift certifications, OSHA compliance, steel-toe boot ownership, and preferred warehouse shift to match workers to same-day manufacturing placements.
Records typing speed, Microsoft Office proficiency, reception experience, and availability for short-term office coverage assignments.
Collects tech stack proficiencies, cloud platform certifications, preferred contract length, and remote vs. on-site availability for contract software roles.
Captures nursing license type, BLS/ACLS certifications, specialty areas, and facility preferences for per-diem and travel nurse placements.
Collects trade certifications (electrician, plumber, HVAC), union membership status, and geographic willingness to travel for project-based placements.
Registers candidates specifically for peak-season fulfillment center roles, capturing availability windows, overtime willingness, and physical lifting capacity.
Captures C-suite and VP-level candidates' functional expertise, compensation expectations, relocation willingness, and leadership scope for retained search engagements.
Records CPA status, accounting software proficiency (QuickBooks, NetSuite, SAP), and preference for interim CFO, controller, or staff accountant roles.
Collects language fluency, call center software experience, and availability for inbound vs. outbound roles at BPO and contact center clients.
Captures language pairs, fluency level (conversational vs. professional), and preferred industries to match bilingual workers with employers serving diverse markets.
Registers independent contractors for on-demand work platforms, capturing skills, tools owned, and per-project rate expectations for flexible gig assignments.
Collects TIPS certification, banquet service experience, uniform sizes, and weekend availability for hotel, catering, and special events staffing pools.
Click 'Use this template' to open the form in formformform with all fields pre-built.
Customize the industry and skills checkboxes to match the sectors your agency specializes in.
Adjust the pay rate range options to reflect current market rates in your region.
Add your agency's branding — logo, colors, and a custom thank-you message.
Set up email notifications so your recruiting team is alerted the moment a new candidate registers.
Share the form link via your website, job boards, social media, or recruiting text campaigns.
it prevents wasted time matching candidates to jobs they can't legally fill.
candidates often have overlapping competencies across industries and letting them choose multiple options gives you richer data.
broad 'flexible' answers make scheduling harder; the more specific the options, the easier it is to match urgent placements.
for warehouse, manufacturing, or construction placements, this determines whether a candidate is viable at a given site.
collecting background check and drug test consents digitally creates a time-stamped record and removes a manual step later in the process.
address, secondary skills, and certifications can be filled in later; requiring everything upfront increases form abandonment.
formformform doesn't currently support file uploads natively, but you can add a URL field and ask candidates to link to their LinkedIn profile or a hosted resume. You can also pair this form with a separate resume submission process.
Every form submission triggers an instant email notification to your registered email address with all the candidate's details. You can also view all submissions organized in your formformform dashboard.
Yes. After customizing the form, you get an embed code (iframe) and a direct share link. Paste the iframe code anywhere on your website — it works with WordPress, Squarespace, Webflow, and custom sites.
The form collects consent language for background checks and drug tests, which is a good foundation. However, you should have your legal counsel review the full intake process to ensure compliance with FCRA, state-specific laws, and any industry regulations applicable to your agency.
Yes. You can clone this template and customize the skills checkboxes, shift options, and pay rate ranges for specific verticals — one version for light industrial, another for IT staffing, another for healthcare. Each is a separate form with its own link.
Collect weekly availability from temp workers and contractors for scheduling.
Collect weekly hours from workers and contractors for payroll processing.
Assess contractor skills, certifications, experience level, and rate expectations.
Let clients rate candidate quality, communication, and overall placement satisfaction.
Help supervisors evaluate temp workers being considered for permanent hire.
Free forever. No credit card required. Customize everything.
Use this template