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Staffing Agency Candidate Registration Template

Give every new candidate a fast, professional registration experience. This staffing agency candidate intake form collects work authorization status, industries of interest, skills, shift availability, pay rate expectations, and compliance consents — everything your recruiters need to start making placements right away.

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Free for non-commercial projects, with unlimited forms and responses.

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The starting point

About this template

A staffing agency candidate intake form is the front door of your recruiting pipeline. Without a structured intake process, recruiters waste time chasing down missing information — follow-up calls for work authorization status, texts asking about shift preference, emails confirming drug test consent. A well-designed candidate registration form captures all of that upfront, in one place, before the first recruiter conversation.

More about this template

This template covers the full intake checklist: contact details, work authorization, job type preference, industries and skills, shift availability, pay rate expectations, transportation status, and compliance consents. The fields are organized into logical sections so candidates move through the form naturally — general info first, then work preferences, then compliance. The result is a complete candidate profile your team can act on immediately.

formformform makes it easy to deploy this form on your agency's website, in a recruiting text or email, or on a tablet at job fairs. Submissions go directly to your inbox with all fields clearly labeled. There are no submission limits, no CAPTCHA friction for candidates, and no per-seat fees — just a clean, professional form that works.

13 fields to make your own11 required in this starting form

Make it fit your workflow.

Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.

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The questions, explained

Fields in this template

Review the starting questions and choices. You can change them in your own copy.

  • Short answerRequired

    Full Name

    Jane Smith

  • Email addressRequired

    Email Address

    jane@email.com

  • Phone numberRequired

    Phone Number

    (555) 123-4567

  • Short answerOptional

    Home Address

    123 Main St, City, State, ZIP

  • DropdownRequired

    Work Authorization Status

    7 choices
    • U.S. Citizen
    • Permanent Resident (Green Card)
    • H-1B Visa
    • OPT / CPT
    • TN Visa
    • Other Work Visa
    • Requires Sponsorship
  • DropdownRequired

    Job Type Sought

    6 choices
    • Temporary / Contract
    • Temp-to-Hire
    • Direct Hire / Permanent
    • Contract-to-Hire
    • Part-Time Only
    • Open to All Types
  • Multiple choiceRequired

    Industries of Interest

    10 choices
    • Light Industrial / Manufacturing
    • Warehouse & Logistics
    • Administrative & Clerical
    • Information Technology
    • Healthcare & Medical
    • Skilled Trades
    • Finance & Accounting
    • Customer Service & Call Center
    • Engineering
    • Human Resources
  • Multiple choiceOptional

    Skills & Software Proficiencies

    10 choices
    • Microsoft Office Suite
    • Google Workspace
    • QuickBooks / Accounting Software
    • CRM Systems (Salesforce, HubSpot)
    • Forklift Certified
    • OSHA 10 / OSHA 30
    • Welding / Fabrication
    • Python / SQL / Data Tools
    • Electronic Health Records (EHR)
    • Project Management (Asana, Jira)
  • DropdownRequired

    Desired Pay Rate Range

    7 choices
    • Under $15/hr
    • $15 – $20/hr
    • $20 – $25/hr
    • $25 – $35/hr
    • $35 – $50/hr
    • $50+/hr
    • Open / Negotiable
  • Multiple choiceRequired

    Shift Availability

    7 choices
    • Morning (6am – 2pm)
    • Day (8am – 5pm)
    • Afternoon (2pm – 10pm)
    • Evening (4pm – 12am)
    • Overnight (10pm – 6am)
    • Weekends
    • Flexible / Any Shift
  • Single choiceRequired

    Do you have your own reliable transportation?

    3 choices
    • Yes
    • No
    • I use public transit
  • Single choiceRequired

    Do you consent to a background check?

    2 choices
    • Yes, I consent
    • No, I do not consent
  • Single choiceRequired

    Do you consent to a pre-employment drug test?

    2 choices
    • Yes, I consent
    • No, I do not consent
Where it fits

Who uses this template

Suggested uses, and why this starting point can help. Adapt the questions to your own process.

Staffing agencies

Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Work Authorization Status” in particular and adapt it to the detail you need.

Temp agencies

Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Job Type Sought” in particular and adapt it to the detail you need.

Workforce solutions companies

Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “Industries of Interest” in particular and adapt it to the detail you need.

Recruiting firms

Collect a consistent starting point for review, so the next conversation can focus on suitability and missing details rather than repeating basic questions. Review “Skills & Software Proficiencies” in particular and adapt it to the detail you need.

PEO providers

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Desired Pay Rate Range” in particular and adapt it to the detail you need.

Light industrial staffing offices

Captures forklift certifications, OSHA compliance, steel-toe boot ownership, and preferred warehouse shift to match workers to same-day manufacturing placements.

Healthcare staffing companies

Captures nursing license type, BLS/ACLS certifications, specialty areas, and facility preferences for per-diem and travel nurse placements.

IT staffing firms

Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Do you consent to a background check?” in particular and adapt it to the detail you need.

What's included

Work authorization status dropdown to stay compliant
Job type preference — temp, temp-to-hire, direct hire, or contract
Multi-select industries and skills checkboxes
Shift availability and pay rate range capture
Background check and drug test consent radios
Transportation status for logistics placements
Instant email notification on every new registration
Unlimited candidate submissions at no cost

How to create a staffing agency candidate registration

  1. 1

    Click 'Use this template' to open the form in formformform with all fields pre-built.

  2. 2

    Customize the industry and skills checkboxes to match the sectors your agency specializes in.

  3. 3

    Adjust the pay rate range options to reflect current market rates in your region.

  4. 4

    Add your agency's branding — logo, colors, and a custom thank-you message.

  5. 5

    Set up email notifications so your recruiting team is alerted the moment a new candidate registers.

  6. 6

    Share the form link via your website, job boards, social media, or recruiting text campaigns.

Best practices for your staffing agency candidate registration

Require work authorization status upfront

it prevents wasted time matching candidates to jobs they can't legally fill.

Use multi-select checkboxes for skills

candidates often have overlapping competencies across industries and letting them choose multiple options gives you richer data.

Capture shift availability precisely

broad 'flexible' answers make scheduling harder; the more specific the options, the easier it is to match urgent placements.

Include transportation status for field and industrial roles

for warehouse, manufacturing, or construction placements, this determines whether a candidate is viable at a given site.

Get compliance consents in the form

collecting background check and drug test consents digitally creates a time-stamped record and removes a manual step later in the process.

Keep optional fields optional

address, secondary skills, and certifications can be filled in later; requiring everything upfront increases form abandonment.

12 form ideas you can build with this template

Light Industrial Candidate Registration

Captures forklift certifications, OSHA compliance, steel-toe boot ownership, and preferred warehouse shift to match workers to same-day manufacturing placements.

Administrative Temp Candidate Intake

Records typing speed, Microsoft Office proficiency, reception experience, and availability for short-term office coverage assignments.

IT Contract Candidate Profile Form

Collects tech stack proficiencies, cloud platform certifications, preferred contract length, and remote vs. on-site availability for contract software roles.

Healthcare Staffing Registration Form

Captures nursing license type, BLS/ACLS certifications, specialty areas, and facility preferences for per-diem and travel nurse placements.

Skilled Trades Candidate Intake

Collects trade certifications (electrician, plumber, HVAC), union membership status, and geographic willingness to travel for project-based placements.

Seasonal Warehouse Worker Registration

Registers candidates specifically for peak-season fulfillment center roles, capturing availability windows, overtime willingness, and physical lifting capacity.

Executive Search Candidate Registration

Captures C-suite and VP-level candidates' functional expertise, compensation expectations, relocation willingness, and leadership scope for retained search engagements.

Finance & Accounting Temp Registration

Records CPA status, accounting software proficiency (QuickBooks, NetSuite, SAP), and preference for interim CFO, controller, or staff accountant roles.

Call Center & Customer Service Candidate Form

Collects language fluency, call center software experience, and availability for inbound vs. outbound roles at BPO and contact center clients.

Bilingual Candidate Registration

Captures language pairs, fluency level (conversational vs. professional), and preferred industries to match bilingual workers with employers serving diverse markets.

Gig Economy Worker Onboarding Form

Registers independent contractors for on-demand work platforms, capturing skills, tools owned, and per-project rate expectations for flexible gig assignments.

Hospitality & Events Staffing Registration

Collects TIPS certification, banquet service experience, uniform sizes, and weekend availability for hotel, catering, and special events staffing pools.

Frequently asked questions

Can I add a resume upload field to this form?

Resumes can come through the form directly. Add an Upload field in the editor and candidates attach a PDF or Word file, with a 2 MB cap per file — plenty for a typical resume. If you'd rather collect a link instead, a short text field works well for a hosted resume or LinkedIn profile; with uploads built in, that's a matter of preference rather than a workaround.

How do I get notified when a new candidate registers?

Every form submission triggers an instant email notification to your registered email address with all the candidate's details. You can also view all submissions organized in your formformform dashboard.

Can I embed this form on my staffing agency's website?

Yes. After customizing the form, you get an embed code (iframe) and a direct share link. Paste the iframe code anywhere on your website — it works with WordPress, Squarespace, Webflow, and custom sites.

Is this form compliant with employment law?

The form collects consent language for background checks and drug tests, which is a good foundation. However, you should have your legal counsel review the full intake process to ensure compliance with FCRA, state-specific laws, and any industry regulations applicable to your agency.

Can I create different versions for different industries?

Yes. You can clone this template and customize the skills checkboxes, shift options, and pay rate ranges for specific verticals — one version for light industrial, another for IT staffing, another for healthcare. Each is a separate form with its own link.

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