Painting Quote Request Form Template

Most of a painting quote is preparation and access, and most quote forms ask about neither. This one does: interior or exterior, the areas involved, approximate surface area, how many coats, what state the surfaces are in, whether ceilings and woodwork are in scope, what access equipment the height demands, who is supplying the paint, and whether anyone is living there while you work. There is no budget field, because none of the numbers above can be derived from one.

Use this template

Last updated 21 August 2026

Fields in this template

Full Namerequired
Email Addressrequired
Phone Number
Property Addressrequired
Your Relationship to the Propertyrequired
Owner-occupier · Landlord · Tenant, with the owner's permission · Letting or managing agent · Business or premises manager · Main contractor engaging a subcontractor
Interior, Exterior, or Both?required
Interior only · Exterior only · Both interior and exterior
Which Areas Are to Be Painted?required
Living room or lounge · Bedrooms · Kitchen · Bathroom or shower room · Hall, stairs and landing · Whole interior · Exterior walls or render · Exterior woodwork: fascias, soffits, eaves · Windows and frames · Doors, internal or external · Fences, decking or garden structures · Commercial or office space · Something else, described below
How Many Rooms, Roughly?
Approximate Area or Dimensionsrequired
What Is the Highest Surface to Be Painted?required
Everything is reachable from a step ladder · A high ceiling or a stairwell void · Two storeys · Three storeys or more · Not sure
What Access Equipment Will the Work Need?required
None: step ladder only · Ladders · Scaffold tower · Full scaffolding · Cherry picker or mobile platform · Not sure, please advise
How Many Coats Are You Expecting?required
One coat: a refresh in the same colour · Two coats: standard · Three or more: a big colour change, or bare surfaces · Not sure, please advise
What Condition Are the Surfaces In?required
Sound: existing paint is intact and just needs freshening · Small cracks, nail holes or dents needing filling · Flaking or peeling paint needing scraping and sanding · Old wallpaper to strip · Damp, mould or water staining · Bare plaster or new plasterboard, never painted · Bare or previously varnished woodwork · Rust on metalwork · Not sure
Are Ceilings Included?required
Yes, ceilings too · No, walls only · Some rooms only, described below · Not sure
Is Woodwork Included?required
Yes: skirting, architrave, doors and frames · Some of it, described below · No: walls and ceilings only
Anything Else About the Scope?
Who Is Supplying the Paint?required
You supply everything: quote materials and labour together · I will supply the paint, you supply sundries · I will supply everything: quote labour only · Not sure: please quote it both ways
Paint Brand, Colour or Finish Already Chosen
Will the Property Be Occupied During the Work?required
Occupied and furnished: we will be living here throughout · Occupied, but we can clear rooms ahead of you · Empty but still furnished · Completely empty · Commercial space in use during trading hours
Who Is Moving and Covering the Furniture?required
You: please include it in the quote · We will clear and cover the rooms before you arrive · A mix, described in the scope notes above
When Would You Like the Work Done?required
As soon as possible · Within 2 weeks · Within 1 to 2 months · 3 months or more: planning ahead · Tied to a fixed date, given below · Flexible: whenever suits your schedule
Is There a Fixed Date It Must Be Finished By?
Link to Photos of the Rooms or Elevations
Preferred Next Steprequired
Email me a written quote · Call me to talk it through · Book a site visit to measure up
Consent to Contactrequired
I agree that the details above may be stored and used to prepare and send me a quote.

Who uses this template

Painters and decoratorsPainting and decorating firms taking domestic enquiriesExterior and rendering specialistsCommercial and office decorating contractorsProperty maintenance companiesLandlords and letting agents pricing turnaround workMain contractors briefing decorating subcontractors

About this template

A painting quote is not mostly about paint. The labour sits in preparation and access: filling and sanding, stripping old wallpaper, scraping flaking paintwork, priming bare plaster, and getting a person safely in front of a surface three storeys up. A quote form that asks for a service type, a budget and a description of the project collects none of that, which is why painting estimates so often move between the email and the invoice.

This template asks for the pricing basis directly. Approximate area, in whatever form the customer has it, is the field that carries the estimate, with room count kept only as a cross-check. The surface condition checklist is deliberately specific, because filling nail holes and stripping three rooms of woodchip are not the same job, and because damp is a stop rather than a line item: it has to be traced and fixed before painting, and a painter may reasonably decline the work until it is. Number of coats is asked outright rather than assumed. Highest surface and access equipment are separate questions so that scaffold or platform hire is priced rather than absorbed.

The last section covers the things that are negotiated badly when they are left unsaid. Who supplies the paint decides whether the quote is materials-and-labour or labour-only, and who is responsible if there is not enough of it. Occupancy changes daily coverage substantially: an empty room can be twice the output of a furnished one. Who moves and covers the furniture is a real cost line and belongs in the quote, not in an argument on the first morning. Every form built with formformform is hosted in the EU and handled under GDPR by default, with optional end-to-end encryption available per form if you want submissions sealed to your key before they are stored.

12 form ideas you can build with this template

Interior Decorating Quote Form

Interior-only variant where occupancy, furniture handling and coats carry the estimate and the access questions are trimmed to ceiling height.

Exterior House Painting Quote Request

Exterior variant leading with storeys, access equipment and surface condition, with a weather policy stated in the intro.

Rental Turnaround Repaint Request

Used by landlords and agents between tenancies, where the property is empty, the fixed-date field carries the tenancy start, and speed is priced explicitly.

Commercial Office Repainting Enquiry

For offices and retail units painted around trading hours, using the occupancy field to capture evening or weekend working.

New Build Decorating Enquiry

Bare plaster and mist-coat work, where the condition checklist and the coats field together define almost the entire scope.

Fence and Decking Staining Quote

Outdoor timber work quoted by run and area, with paint supply and weather window as the decisive fields.

Wallpaper Stripping and Repaint Request

Preparation-heavy jobs where the stripping option on the condition checklist is what separates the price from a straight repaint.

Stairwell and Communal Area Painting Quote

Block and communal work where the stairwell void drives access equipment and the occupancy answer means residents in place throughout.

Kitchen Cabinet Respray Enquiry

Specialist finishing work using the woodwork and paint supply fields, with photographs of the existing finish doing most of the qualification.

Heritage or Listed Property Decorating Enquiry

Adds breathable-paint and consent constraints to the scope notes, with the condition checklist flagging damp before anything is quoted.

Pre-Sale Refresh Painting Quote

Fast cosmetic work before a property goes on the market, using the fixed-date field for the listing date and one coat where the colour is unchanged.

Multi-Property Landlord Painting Quote

Portfolio enquiries where one submission per property builds a schedule, and the relationship field identifies the managing agent as the payer.

What's included

Approximate area asked as the pricing basis, with room count demoted to a sanity check

A surface condition checklist covering filling, sanding, stripping, damp, bare plaster and rust, because preparation is most of the labour

Number of coats asked explicitly, with a note that a light colour over a dark one usually needs three

Highest surface and access equipment as separate questions, so hire costs are priced rather than discovered

Ceilings and woodwork asked as in-or-out questions instead of being assumed

Who supplies the paint, which changes the shape of the quote and who carries the materials risk

Occupancy and furniture handling as their own fields, not a line in a notes box

No budget field, by design

How to create a painting quote request form

1
Click "Use this template" to load the painting quote request form into your free formformform account.
2
Cut the areas checklist down to the work you take. An exterior-only firm should remove the interior rooms; a commercial decorator should remove fences and decking.
3
Rewrite the intro paragraph with your own lead time and, for exterior work, your weather policy. Customers accept a weather-dependent date far better when they read it before they submit.
4
Decide whether approximate area stays required. It is the pricing basis, and the description already tells people a guess is fine, but a very high-traffic site may prefer it optional.
5
Add conditional logic in the editor if you want the exterior access questions hidden from interior-only enquiries. The editor supports branching; this template ships flat so it works immediately after cloning.
6
Add an Upload field beside the photo link field if you would rather customers attach images directly. formformform supports uploads on any form, up to 2 MB per file.
7
Embed the form on your quote page and link it from your gallery, where people are already looking at surfaces like their own.

Best practices for your painting quote request form

Ask for area, not rooms. A room is not a unit of anything: a small bedroom and an open-plan kitchen-diner both count as one. The area field is what your estimate should hang on, and the room count is only there to catch an implausible answer.

Make the condition checklist do the work of a site visit. Every option on it maps to a preparation task with a known duration, so a truthful set of ticks lets you quote a range with confidence and explain what would move it.

Treat damp as a stop, not a line item. If the damp option is ticked, reply about tracing the cause before quoting the decoration. Painting over active damp fails, and it fails on your name.

Price access separately in your reply. Because highest surface and equipment are separate fields, you can show scaffold or platform hire as its own line, which is the easiest part of a painting quote for a customer to understand and compare.

Confirm coats in writing. The single most common dispute in decorating is a customer who expected full opacity and a quote that priced one coat. This field gives you a recorded answer to point back to.

Settle the paint supply before you price. If the customer is supplying, say in your quote what quantity and finish you need, and who covers the delay if it is short.

Do not add a budget field. It invites an anchor that has nothing to do with area, coats or preparation, and it tends to produce quotes shaped to the number rather than to the work.

Ask for photos of the worst surfaces, not the best. In the confirmation email, request pictures of the flaking, the damp patch and the woodwork, which is where the labour is.

Frequently asked questions

Is this painting quote form free?

Yes. Clone it, customise it, and collect unlimited submissions at no cost, with no per-submission fees.

Why is there no budget field?

Because a painting price comes from area, coats, preparation and access, and none of those can be inferred from a spending band. Asking for one mostly produces quotes shaped to the customer's number rather than to the surfaces.

What if the customer does not know their square metreage?

The field description tells them a guess is fine and that "not sure" is an acceptable answer. Room count, highest surface and photos give you enough to send a range, and you confirm the number on site.

Why ask about surface condition in so much detail?

Because preparation is most of the labour. Filling nail holes, stripping wallpaper, sanding flaking paint and priming bare plaster are separate tasks with very different durations, and a single "describe the project" box does not surface any of them.

Can customers attach photos of the rooms?

This template ships with a link field, because templates cannot arrive with an upload field pre-built. Add an Upload field to your copy in the form editor for direct attachments. formformform supports file uploads on any form, up to 2 MB per file, and encrypted on forms with end-to-end encryption switched on.

Does this work for commercial decorating?

Yes. The areas checklist includes commercial and office space, the occupancy field covers premises trading during the work, and the relationship field includes a main contractor engaging a subcontractor. For larger sites you may want to add fields for permitted working hours and site induction requirements.

Should I quote from this form, or always visit?

Most decorators use a form like this to send an indicative range and to decide which enquiries are worth a visit. The access, condition and area answers together are usually enough to tell a two-day job from a two-week one.

How is submission data handled?

Every form is hosted in the EU with TLS in transit and encryption at rest, and submissions are handled under GDPR by default. You can also switch on optional end-to-end encryption for your own copy of this form.