Staffing Agency Client Inquiry Template

Turn website visitors into new clients. This staffing agency client inquiry form captures company name, industry, position type, number of openings, urgency, and engagement preference — giving your business development team a qualified, structured lead instead of a vague contact message to follow up on.

Use this template

Last updated 21 August 2026

Fields in this template

Company Namerequired
Contact Namerequired
Work Emailrequired
Phone Numberrequired
Industryrequired
Light Industrial / Manufacturing · Warehouse & Logistics · Administrative & Clerical · Information Technology · Healthcare & Medical · Skilled Trades & Construction · Finance & Accounting · Engineering · Retail & Customer Service · Hospitality & Events · Other
Current Number of Employees
Type of Positions Neededrequired
Administrative & Clerical · Light Industrial / Assembly · Skilled Trades (Electrician, Plumber, HVAC, etc.) · Professional (Accounting, HR, Marketing) · Information Technology · Healthcare & Clinical · Engineering & Technical · Customer Service & Call Center · Management & Supervisory · Multiple Categories
Number of Positions to Fillrequired
How Urgently Do You Need to Fill These Roles?required
Immediately (within 1 week) · Soon (within 2–4 weeks) · Moderate (within 1–3 months) · Planning ahead (3+ months out)
Engagement Type Soughtrequired
Temporary / Contract (project or short-term) · Temp-to-Hire (evaluate before permanent offer) · Direct Hire (permanent placement) · Contract-to-Hire · Open to Recommendations
Pay Rate Range Per Hour (or Salary Range)
Under $15/hr · $15 – $20/hr · $20 – $30/hr · $30 – $50/hr · $50+/hr · $40K – $60K salary · $60K – $90K salary · $90K – $130K salary · $130K+ salary · Open / TBD
Job Description and Requirementsrequired

Who uses this template

Staffing agenciesRecruiting firmsExecutive search firmsWorkforce solutions companiesPEO and HR outsourcing providersManaged service providers (MSP)Gig and on-demand staffing platformsSpecialty niche staffing firms

About this template

A generic contact form on a staffing agency website is a missed opportunity. When a potential client fills out a form that only asks for name and email, your sales team still has to make multiple calls to understand what positions need filling, how urgently, what engagement model they prefer, and what budget they're working with. That's friction — and friction costs placements.

This staffing agency client inquiry form is purpose-built to qualify the lead at the point of contact. By the time the submission lands in your inbox, you know the company, the industry, the role type, how many positions they need, when they need them, what engagement model they prefer, and a rough pay range. Your business development team can make the first call fully prepared — increasing the chance of converting the inquiry into a signed client agreement.

formformform lets you embed this inquiry form on your website's 'Hire Staff' or 'For Employers' page in minutes. Submissions route instantly to your BD team with all fields clearly organized. No subscription required, no limits on how many leads you collect.

12 form ideas you can build with this template

Light Industrial Staffing Client Inquiry

Captures production requirements, shift coverage needs, and safety certification requirements from manufacturers needing temp assembly line and warehouse workers.

IT Staffing Client Request Form

Collects tech stack requirements, remote vs. on-site preference, and security clearance needs from tech companies looking for contract software developers.

Healthcare Staffing Client Inquiry

Captures unit type, required credentials, and shift patterns from hospitals and clinics seeking contract nursing and allied health professionals.

Executive Search Client Intake

Collects leadership scope, reporting structure, compensation range, and cultural fit priorities from organizations initiating a retained C-suite or VP search.

Administrative Staffing Client Form

Gathers office environment details, software requirements, and temp duration from office managers needing reception, data entry, or executive assistant coverage.

Construction Trades Staffing Inquiry

Captures project type, required trade certifications, jobsite location, and project duration from general contractors seeking skilled subcontracted labor.

Event Staffing Client Request Form

Collects event type, headcount by role (servers, bartenders, setup crew), dress code, and event date from event planners and venues booking temporary event staff.

Finance & Accounting Staffing Inquiry

Gathers position type (controller, AP clerk, staff accountant), software requirements, and interim vs. permanent urgency from CFOs covering capacity gaps.

Seasonal Workforce Client Inquiry

Captures peak volume windows, geographic distribution of sites, and onboarding timeline from retailers and e-commerce operators planning seasonal surge staffing.

Security Staffing Client Inquiry Form

Collects post type, required licensing, hours of coverage, and armed vs. unarmed requirements from property managers and event venues sourcing security personnel.

Bilingual Staffing Client Request

Captures language pair requirements, customer-facing vs. internal communication context, and industry sector from employers seeking bilingual temporary or permanent staff.

Managed Service Provider (MSP) Job Order Form

Structures requisition intake for enterprise MSP clients with cost center coding, requisition ID, and preferred supplier tier designation for high-volume order management.

What's included

Industry dropdown to route inquiries to the right vertical team

Position type and number of openings fields for immediate needs assessment

Urgency dropdown to prioritize follow-up by timeline

Engagement type preference — temp, temp-to-hire, direct hire, or contract

Pay rate range capture to qualify opportunities before the call

Free-text job description field for full role context

Instant notification to business development team

Replaces generic contact forms with a structured, actionable lead capture

How to create a staffing agency client inquiry

1
Click 'Use this template' to open the client inquiry form in formformform.
2
Customize the industry and position type dropdowns to reflect the verticals your agency specializes in.
3
Update the pay rate range options to reflect current market conditions and your agency's sweet spot.
4
Set email notifications to go to your business development team or shared sales inbox.
5
Embed the form on your website's 'For Employers' or 'Hire Staff' page using the iframe code.
6
Share the direct form link in outbound sales emails and follow-up sequences as an easy way for prospects to submit their needs.

Best practices for your staffing agency client inquiry

Put the form prominently on your 'For Employers' page

don't bury it below the fold; employer prospects filling out a form are high-intent and should not have to search for it.

Capture urgency explicitly

the urgency dropdown instantly tells your team whether this is a same-week emergency fill or a long-range planning conversation, so they can prioritize accordingly.

Include a pay rate range field

it qualifies the opportunity before the first call and prevents your team from investing significant time in engagements where the budget doesn't align.

Keep the job description field free-text rather than forcing structured inputs

employers describe roles in their own language, and a rigid field structure can frustrate prospects before they complete the form.

Route by industry if your agency has vertical specialists

use the industry dropdown to automatically forward inquiries to the right recruiter team, which reduces response time.

Follow up within the same business day

client inquiries have a short shelf life; employers with urgent needs will contact multiple agencies and award the search to whoever responds first.

Frequently asked questions

Can I use this form to collect job orders from existing clients, not just new prospects?

Yes. This form works equally well as a job order intake form for existing clients. Consider customizing the opening paragraph to reference your existing relationship and remove the general introduction language.

How quickly can I respond after receiving a client inquiry?

You receive an instant email notification the moment the form is submitted, with all the client's details. A prepared recruiter with that information can typically make a qualified follow-up call within minutes.

Can I set up different forms for different industries?

Yes. You can clone this template and customize the position type options and language for specific verticals — a separate form for IT staffing, another for healthcare, another for industrial — each with its own shareable link.

What if the client needs to fill multiple different types of positions?

The 'Multiple Categories' option in the position type dropdown catches this case, and the free-text job description field lets clients explain the mix of roles. Your team can then follow up to break the needs into separate requisitions.

Can I add a field for the client's current staffing vendor?

Yes. Adding a short_text field asking 'Are you currently working with another staffing agency?' is a useful competitive intelligence field — it sets context for the sales conversation.