Staffing agencies
Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Industry” in particular and adapt it to the detail you need.
Staffing Agency Client Inquiry Template
Turn website visitors into new clients. This staffing agency client inquiry form captures company name, industry, position type, number of openings, urgency, and engagement preference — giving your business development team a qualified, structured lead instead of a vague contact message to follow up on.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
A generic contact form on a staffing agency website is a missed opportunity. When a potential client fills out a form that only asks for name and email, your sales team still has to make multiple calls to understand what positions need filling, how urgently, what engagement model they prefer, and what budget they're working with. That's friction — and friction costs placements.
More about this template
This staffing agency client inquiry form is purpose-built to qualify the lead at the point of contact. By the time the submission lands in your inbox, you know the company, the industry, the role type, how many positions they need, when they need them, what engagement model they prefer, and a rough pay range. Your business development team can make the first call fully prepared — increasing the chance of converting the inquiry into a signed client agreement.
formformform lets you embed this inquiry form on your website's 'Hire Staff' or 'For Employers' page in minutes. Submissions route instantly to your BD team with all fields clearly organized. No subscription required, no limits on how many leads you collect.
12 fields to make your own10 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Company Name
Acme Corporation
Contact Name
Jane Smith
Work Email
jane@company.com
Phone Number
(555) 123-4567
Industry
11 choices
- Light Industrial / Manufacturing
- Warehouse & Logistics
- Administrative & Clerical
- Information Technology
- Healthcare & Medical
- Skilled Trades & Construction
- Finance & Accounting
- Engineering
- Retail & Customer Service
- Hospitality & Events
- Other
Current Number of Employees
150
Type of Positions Needed
10 choices
- Administrative & Clerical
- Light Industrial / Assembly
- Skilled Trades (Electrician, Plumber, HVAC, etc.)
- Professional (Accounting, HR, Marketing)
- Information Technology
- Healthcare & Clinical
- Engineering & Technical
- Customer Service & Call Center
- Management & Supervisory
- Multiple Categories
Number of Positions to Fill
5
How Urgently Do You Need to Fill These Roles?
4 choices
- Immediately (within 1 week)
- Soon (within 2–4 weeks)
- Moderate (within 1–3 months)
- Planning ahead (3+ months out)
Engagement Type Sought
5 choices
- Temporary / Contract (project or short-term)
- Temp-to-Hire (evaluate before permanent offer)
- Direct Hire (permanent placement)
- Contract-to-Hire
- Open to Recommendations
Pay Rate Range Per Hour (or Salary Range)
10 choices
- Under $15/hr
- $15 – $20/hr
- $20 – $30/hr
- $30 – $50/hr
- $50+/hr
- $40K – $60K salary
- $60K – $90K salary
- $90K – $130K salary
- $130K+ salary
- Open / TBD
Job Description and Requirements
Describe the role(s) you need to fill — responsibilities, required experience, specific skills or certifications, schedule, and any other relevant details.
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Recruiting firms
Collect a consistent starting point for review, so the next conversation can focus on suitability and missing details rather than repeating basic questions. Review “Current Number of Employees” in particular and adapt it to the detail you need.
Executive search firms
Collects leadership scope, reporting structure, compensation range, and cultural fit priorities from organizations initiating a retained C-suite or VP search.
Workforce solutions companies
Turn initial interest into information you can review. Use the answers to prepare a relevant follow-up and decide whether the opportunity fits your work. Review “Number of Positions to Fill” in particular and adapt it to the detail you need.
PEO and HR outsourcing providers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “How Urgently Do You Need to Fill These Roles?” in particular and adapt it to the detail you need.
Managed service providers (MSP)
Structures requisition intake for enterprise MSP clients with cost center coding, requisition ID, and preferred supplier tier designation for high-volume order management.
Gig and on-demand staffing platforms
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Pay Rate Range Per Hour (or Salary Range)” in particular and adapt it to the detail you need.
Specialty niche staffing firms
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Job Description and Requirements” in particular and adapt it to the detail you need.
What's included
Industry dropdown to route inquiries to the right vertical team
Position type and number of openings fields for immediate needs assessment
Urgency dropdown to prioritize follow-up by timeline
Engagement type preference — temp, temp-to-hire, direct hire, or contract
Pay rate range capture to qualify opportunities before the call
Free-text job description field for full role context
Instant notification to business development team
Replaces generic contact forms with a structured, actionable lead capture
How to create a staffing agency client inquiry
- 1
Click 'Use this template' to open the client inquiry form in formformform.
- 2
Customize the industry and position type dropdowns to reflect the verticals your agency specializes in.
- 3
Update the pay rate range options to reflect current market conditions and your agency's sweet spot.
- 4
Set email notifications to go to your business development team or shared sales inbox.
- 5
Embed the form on your website's 'For Employers' or 'Hire Staff' page using the iframe code.
- 6
Share the direct form link in outbound sales emails and follow-up sequences as an easy way for prospects to submit their needs.
Best practices for your staffing agency client inquiry
Put the form prominently on your 'For Employers' page
don't bury it below the fold; employer prospects filling out a form are high-intent and should not have to search for it.
Capture urgency explicitly
the urgency dropdown instantly tells your team whether this is a same-week emergency fill or a long-range planning conversation, so they can prioritize accordingly.
Include a pay rate range field
it qualifies the opportunity before the first call and prevents your team from investing significant time in engagements where the budget doesn't align.
Keep the job description field free-text rather than forcing structured inputs
employers describe roles in their own language, and a rigid field structure can frustrate prospects before they complete the form.
Route by industry if your agency has vertical specialists
use the industry dropdown to automatically forward inquiries to the right recruiter team, which reduces response time.
Follow up within the same business day
client inquiries have a short shelf life; employers with urgent needs will contact multiple agencies and award the search to whoever responds first.
12 form ideas you can build with this template
Light Industrial Staffing Client Inquiry
Captures production requirements, shift coverage needs, and safety certification requirements from manufacturers needing temp assembly line and warehouse workers.
IT Staffing Client Request Form
Collects tech stack requirements, remote vs. on-site preference, and security clearance needs from tech companies looking for contract software developers.
Healthcare Staffing Client Inquiry
Captures unit type, required credentials, and shift patterns from hospitals and clinics seeking contract nursing and allied health professionals.
Executive Search Client Intake
Collects leadership scope, reporting structure, compensation range, and cultural fit priorities from organizations initiating a retained C-suite or VP search.
Administrative Staffing Client Form
Gathers office environment details, software requirements, and temp duration from office managers needing reception, data entry, or executive assistant coverage.
Construction Trades Staffing Inquiry
Captures project type, required trade certifications, jobsite location, and project duration from general contractors seeking skilled subcontracted labor.
Event Staffing Client Request Form
Collects event type, headcount by role (servers, bartenders, setup crew), dress code, and event date from event planners and venues booking temporary event staff.
Finance & Accounting Staffing Inquiry
Gathers position type (controller, AP clerk, staff accountant), software requirements, and interim vs. permanent urgency from CFOs covering capacity gaps.
Seasonal Workforce Client Inquiry
Captures peak volume windows, geographic distribution of sites, and onboarding timeline from retailers and e-commerce operators planning seasonal surge staffing.
Security Staffing Client Inquiry Form
Collects post type, required licensing, hours of coverage, and armed vs. unarmed requirements from property managers and event venues sourcing security personnel.
Bilingual Staffing Client Request
Captures language pair requirements, customer-facing vs. internal communication context, and industry sector from employers seeking bilingual temporary or permanent staff.
Managed Service Provider (MSP) Job Order Form
Structures requisition intake for enterprise MSP clients with cost center coding, requisition ID, and preferred supplier tier designation for high-volume order management.
Frequently asked questions
Can I use this form to collect job orders from existing clients, not just new prospects?
Yes. This form works equally well as a job order intake form for existing clients. Consider customizing the opening paragraph to reference your existing relationship and remove the general introduction language.
How quickly can I respond after receiving a client inquiry?
You receive an instant email notification the moment the form is submitted, with all the client's details. A prepared recruiter with that information can typically make a qualified follow-up call within minutes.
Can I set up different forms for different industries?
Yes. You can clone this template and customize the position type options and language for specific verticals — a separate form for IT staffing, another for healthcare, another for industrial — each with its own shareable link.
What if the client needs to fill multiple different types of positions?
The 'Multiple Categories' option in the position type dropdown catches this case, and the free-text job description field lets clients explain the mix of roles. Your team can then follow up to break the needs into separate requisitions.
Can I add a field for the client's current staffing vendor?
Yes. Adding a short_text field asking 'Are you currently working with another staffing agency?' is a useful competitive intelligence field — it sets context for the sales conversation.
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