Staffing agencies
Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Employee or Contractor ID” in particular and adapt it to the detail you need.
Timesheet Submission Form Template
Simplify payroll for your temporary workforce. This timesheet submission form collects daily hours for each day of the week, worker and client details, supervisor approval status, and a work description summary — giving your payroll team everything they need to process pay accurately and on time.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
A timesheet submission form is the bridge between hours worked and hours paid. For staffing agencies managing dozens or hundreds of placed workers across multiple client sites, collecting timesheets manually — by email, text, or paper — creates a chaotic bottleneck every pay cycle. Submissions arrive in different formats, missing details, without supervisor confirmation, making payroll processing slower and more error-prone than it needs to be.
More about this template
This timesheet template standardizes the entire process. Workers enter their hours day by day, confirm supervisor approval, identify their client site and worker ID, and include a brief work summary — all in a consistent, structured format. Your payroll team receives a clean, complete record for every worker, every week, with no chasing required.
formformform makes this form easy to share via text or email at the end of every work week. Workers complete it on any device in under two minutes. Every submission is logged in your dashboard and sent to your payroll inbox — no paper handling, no email archaeology, no formatting surprises.
15 fields to make your own7 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Worker Full Name
Jane Smith
Email Address
jane@email.com
Employee or Contractor ID
EMP-00123
Client Company Name
Acme Manufacturing
Supervisor Name
John Manager
Week Ending Date
Monday Hours
8
Tuesday Hours
8
Wednesday Hours
8
Thursday Hours
8
Friday Hours
8
Saturday Hours
0
Sunday Hours
0
Work Description Summary
Briefly describe the work performed this week, projects completed, or tasks handled.
Has Your Supervisor Verbally or Digitally Approved These Hours?
3 choices
- Yes, hours have been approved
- No, approval is still pending
- Not required for this assignment
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Temp agencies
Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Week Ending Date” in particular and adapt it to the detail you need.
Employer-of-record services
Collect a consistent starting point for review, so the next conversation can focus on suitability and missing details rather than repeating basic questions. Review “Monday Hours” in particular and adapt it to the detail you need.
Independent contractors
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Tuesday Hours” in particular and adapt it to the detail you need.
Freelancers billing by the hour
Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Wednesday Hours” in particular and adapt it to the detail you need.
Construction and trades contractors
Records daily on-site hours for subcontractors with job site name, foreman approval, and trade category for certified payroll compliance.
IT consulting firms
Get a useful brief before the first conversation. Written context helps you assess fit, prepare questions and decide what to discuss next. Review “Friday Hours” in particular and adapt it to the detail you need.
Healthcare staffing companies
Captures shift hours by day with unit and facility name for per-diem nursing staff reimbursed through a healthcare staffing agency.
What's included
Day-by-day hours fields for Monday through Sunday
Client company and supervisor name capture for verification
Employee or contractor ID for payroll system matching
Week ending date to organize submissions by pay period
Supervisor approval confirmation radio
Work description summary for billing and project documentation
Instant payroll team notification per submission
Unlimited free submissions for any size workforce
How to create a timesheet submission form
- 1
Click 'Use this template' to get the timesheet form pre-built in your formformform account.
- 2
Customize the deadline language in the paragraph to match your actual payroll cutoff time.
- 3
If all your workers are at one client, you can remove the client company field; if they're at multiple clients, consider making it a dropdown.
- 4
Set up email notifications to go to your payroll team's shared inbox.
- 5
Share the link with your worker pool every Friday with a clear submission deadline reminder.
- 6
Export submissions to CSV at pay period close for easy import into your payroll software.
Best practices for your timesheet submission form
Set a firm cutoff time and communicate it clearly
include the deadline in the paragraph text so workers know exactly when to submit and late submissions don't derail payroll runs.
Require supervisor approval before submission
the approval confirmation radio creates accountability and reduces disputes about hours after the fact.
Include the worker ID field and make it required
matching timesheet submissions to payroll records by name alone leads to errors; a unique ID eliminates ambiguity.
Ask for a brief work summary
even one or two sentences helps reconcile hours against project budgets and gives clients the documentation they need for billing approvals.
Export data weekly rather than monthly
smaller, regular exports are easier to reconcile with your payroll system and catch errors before they compound.
Send reminder texts on Sunday afternoon
most workers forget to submit until they're reminded; a brief link reminder cuts late submissions dramatically.
12 form ideas you can build with this template
Light Industrial Weekly Timesheet
Collects daily production line hours from placed factory workers with client plant name and line supervisor confirmation for weekly payroll processing.
IT Contractor Hourly Billing Timesheet
Lets software contractors log daily project hours with a work description summary used to generate client invoices for billed project deliverables.
Per-Diem Nurse Timesheet Submission
Captures shift hours by day with unit and facility name for per-diem nursing staff reimbursed through a healthcare staffing agency.
Construction Contractor Hours Form
Records daily on-site hours for subcontractors with job site name, foreman approval, and trade category for certified payroll compliance.
Administrative Temp Timesheet Form
Collects office temp hours with a brief task summary that helps client HR departments validate billable hours against project budgets.
Event Staff Hours Submission
Lets event workers log hours per event day with venue name and event manager confirmation for end-of-event settlement payroll runs.
Remote Contractor Weekly Timesheet
Gathers daily hours from remote contractors with a project summary field that doubles as an async status update to the client.
Security Guard Shift Hours Form
Collects post-by-post hours for security officers with site supervisor sign-off confirmation for guard company payroll cycles.
Home Health Aide Visit Hours Form
Records daily visit hours with client names served and care coordinator confirmation for home health agency payroll and Medicaid billing reconciliation.
Seasonal Farm Worker Timesheet
Tracks daily field hours for seasonal agricultural workers with crew leader verification for compliance with H-2A visa program recordkeeping requirements.
Freelance Designer Billing Timesheet
Captures daily project hours with task descriptions that double as line items for client-facing invoices generated from weekly submission data.
Catering and Banquet Staff Timesheet
Lets banquet servers, bartenders, and setup crews log hours by event with banquet manager sign-off for end-of-week hospitality payroll.
Frequently asked questions
Can workers submit partial timesheets if they worked fewer than five days?
Yes. Daily hours fields are not required, so workers can leave days at zero or blank. Only the core identification fields (name, worker ID, client company, week ending date) are required.
How do I export submissions for payroll processing?
Your formformform dashboard lets you export all submissions to a CSV file. You can filter by date range to pull only the current pay period and import the data directly into most payroll platforms.
Can I set up a separate timesheet form for different clients?
Yes. You can clone this template and pre-fill the client company field for each client, then share the client-specific link with workers at that site. This keeps submissions segmented by client from the start.
What if a supervisor needs to approve the timesheet before it's submitted?
The form includes a supervisor approval confirmation radio. For a more formal approval workflow, you can send your supervisor an email with the completed timesheet details and ask them to reply, creating an audit trail.
Is there a way to add a total hours calculated field?
formformform does not perform field calculations, but the daily breakdown makes it easy for your payroll team to sum hours in a spreadsheet after export.
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