Take post-shoot print orders without complicated gallery software. This form captures buyer info, image references, print sizes, package selection, and shipping — perfect for school photographers, sports leagues, family portraits, and event coverage.
A photography print order form bridges the gap between proof viewing and fulfillment. Whether you're a school photographer fielding orders from hundreds of parents, a sports league handling team and individual prints, or a family portrait studio selling post-session packages, you need a clean way to capture which images each customer wants, in what sizes, and where to ship them. This template does exactly that without forcing you onto an expensive proofing platform.
The form is built around how prints are actually ordered: customer references the photographer or event, identifies the subject (child's name, team member, etc.), lists the proof numbers or image IDs they want printed, picks sizes, and selects a package or digital add-on. The proof number field is intentionally free-form because every photographer's gallery system uses different naming conventions — IMG_4521, JPG_001, or just 'the one with the dog.' You can clarify in a quick email reply.
formformform is a great fit for photographers who run their own galleries (Pixieset, ShootProof, Pic-Time, or even Google Drive) and just need a way to take orders without paying for a built-in checkout. Every form is free with unlimited orders, no commission on print sales, and embeds on any photography website. Combine it with your gallery link and you have a complete proof-to-print workflow at zero cost.
Captures student name, grade, teacher, and package selection for annual school photos.
Records child name, classroom, and parent contact for daycare and preschool photo days.
Captures team, jersey number, and individual vs team photo package counts.
Records dancer name, class, and recital date for studio recital print packages.
Captures couple name, gallery reference, and album upgrade choices post-shoot.
Records session date, gallery code, and print plus canvas selection for family shoots.
Captures graduating senior name, school, gallery code, and yearbook submission flag.
Records baby name, session date, and package plus framed print selection.
Captures pet name, session reference, and print size for pet portrait studios.
Records rider name, horse, class number, and show date for show photographers.
Captures bib number, race name, and digital vs print delivery for sports race photographers.
Records employee name, company, gallery code, and retouching package for headshot sessions.
Click "Use this template" to load the photography print order form into your free account.
Customize the print sizes and package options to match what your lab actually offers.
Add a link to your gallery (Pixieset, ShootProof, Google Drive) at the top of the form so buyers can browse first.
Set your notification email so each print order arrives in your inbox immediately.
Add a line about pricing and turnaround time — buyers want to know how much and how long.
Publish the form and embed it on your photography website or share the link in your gallery email.
make sure customers know where to view the proofs before they order.
it's the easiest way to group orders by job.
either as a static text block or PDF link, so buyers know costs before ordering.
7–14 days is typical for prints; note this in the form description.
a quick reply catches typos in proof numbers and address mistakes.
many parents prefer digital files; bundle them as a premium upsell.
schools want batched delivery, so close the form a week or two after picture day.
Yes — completely free with unlimited orders. No per-print fees, no commission on sales, no monthly subscription.
formformform doesn't process payments. Most photographers send an invoice via PayPal, Square, or Honeybook after receiving the order, then send to the lab once payment clears. You can also collect at delivery or use a Stripe payment link.
No — but it helps. Most photographers pair this form with a free gallery (Pixieset, Google Drive, even a private Instagram album). Customers view proofs first, then place orders here.
Yes — there's a checkbox to add digital downloads to the print order. You can deliver via WeTransfer, Dropbox, or Google Drive after fulfillment.
Use the photographer or event reference field — it's the easiest way to group orders by job. Export submissions to CSV and sort by reference for batch fulfillment.
Yes — close submissions in your dashboard once the order deadline passes, or note the deadline prominently in the form description.
Collect wedding photography inquiries with date, venue, hours, and style.
Take orders for any product without setting up a full online store.
Handle registrations for conferences, workshops, and any live event.
Take appointment requests with date, time, service type, and reason.
Free forever. No credit card required. Customize everything.
Use this template