School photographers
Give participants a clear set of questions and keep the information together, making it easier to prepare, respond and follow up. Review “Photographer or Event Reference” in particular and adapt it to the detail you need.
Photography Print Order Form Template
Take post-shoot print orders without complicated gallery software. This form captures buyer info, image references, print sizes, package selection, and shipping — perfect for school photographers, sports leagues, family portraits, and event coverage.
Free for non-commercial projects, with unlimited forms and responses.
Last updated
About this template
A photography print order form bridges the gap between proof viewing and fulfillment. Whether you're a school photographer fielding orders from hundreds of parents, a sports league handling team and individual prints, or a family portrait studio selling post-session packages, you need a clean way to capture which images each customer wants, in what sizes, and where to ship them. This template does exactly that without forcing you onto an expensive proofing platform.
More about this template
The form is built around how prints are actually ordered: customer references the photographer or event, identifies the subject (child's name, team member, etc.), lists the proof numbers or image IDs they want printed, picks sizes, and selects a package or digital add-on. The proof number field is intentionally free-form because every photographer's gallery system uses different naming conventions — IMG_4521, JPG_001, or just 'the one with the dog.' You can clarify in a quick email reply.
formformform is a great fit for photographers who run their own galleries (Pixieset, ShootProof, Pic-Time, or even Google Drive) and just need a way to take orders without paying for a built-in checkout. Every form is free with unlimited orders, no commission on print sales, and embeds on any photography website. Combine it with your gallery link and you have a complete proof-to-print workflow at zero cost.
11 fields to make your own7 required in this starting form
Make it fit your workflow.
Use your own copy to change labels, remove questions and add the details you need. Try the preview alongside this guide to see what respondents will be asked.
The questions, explained
Fields in this template
Review the starting questions and choices. You can change them in your own copy.
Buyer Name
Jane Doe
Email Address
you@example.com
Phone Number
(555) 123-4567
Photographer or Event Reference
e.g. Smith Family Session, Lincoln HS Picture Day
Subject Name
e.g. Child's name, team member name
Proof or Image Numbers
e.g. IMG_4521, 4523, 4530
Print Size
7 choices
- 4x6
- 5x7
- 8x10
- 11x14
- 16x20
- 20x24
- Canvas Print
Quantity
1
Package
5 choices
- Single Print
- Basic Package (5 prints)
- Standard Package (10 prints)
- Premium Package (20 prints + digital)
- Custom
Add Digital Download
1 choices
- Include digital download with order
Shipping Address
Street, City, State, ZIP
Where it fits
Who uses this template
Suggested uses, and why this starting point can help. Adapt the questions to your own process.
Sports league photographers
Captures team, jersey number, and individual vs team photo package counts.
Wedding photographers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Print Size” in particular and adapt it to the detail you need.
Family portrait studios
Records session date, gallery code, and print plus canvas selection for family shoots.
Event photographers
Gather the details needed before making arrangements. Consistent answers help you spot special requirements and prepare the next step. Review “Package” in particular and adapt it to the detail you need.
Senior portrait photographers
Captures graduating senior name, school, gallery code, and yearbook submission flag.
Newborn photographers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Photographer or Event Reference” in particular and adapt it to the detail you need.
Pet photographers
Use this as a starting point when you need the same essential information from each person. Review the questions against your process before sharing your copy. Review “Proof or Image Numbers” in particular and adapt it to the detail you need.
What's included
Image proof number entry
Print size dropdown from 4x6 to 16x20 plus canvas
Package selector (single, basic, standard, premium)
Digital download add-on option
Shipping address capture
Photographer or event reference for batch sorting
Email notification on every order
Free with unlimited orders forever
How to create a photography print order form
- 1
Click "Use this template" to load the photography print order form into your free account.
- 2
Customize the print sizes and package options to match what your lab actually offers.
- 3
Add a link to your gallery (Pixieset, ShootProof, Google Drive) at the top of the form so buyers can browse first.
- 4
Set your notification email so each print order arrives in your inbox immediately.
- 5
Add a line about pricing and turnaround time — buyers want to know how much and how long.
- 6
Publish the form and embed it on your photography website or share the link in your gallery email.
Best practices for your photography print order form
Link to your gallery first
make sure customers know where to view the proofs before they order.
Use the photographer or event reference for batch sorting
it's the easiest way to group orders by job.
Provide a price list
either as a static text block or PDF link, so buyers know costs before ordering.
Set a turnaround expectation
7–14 days is typical for prints; note this in the form description.
Confirm orders before sending to lab
a quick reply catches typos in proof numbers and address mistakes.
Offer a digital package
many parents prefer digital files; bundle them as a premium upsell.
Set an order deadline for school sessions
schools want batched delivery, so close the form a week or two after picture day.
12 form ideas you can build with this template
School Picture Day Order Form
Captures student name, grade, teacher, and package selection for annual school photos.
Preschool Photo Order Form
Records child name, classroom, and parent contact for daycare and preschool photo days.
Youth Sports League Photo Order Form
Captures team, jersey number, and individual vs team photo package counts.
Dance Recital Photo Order Form
Records dancer name, class, and recital date for studio recital print packages.
Wedding Photography Print Order Form
Captures couple name, gallery reference, and album upgrade choices post-shoot.
Family Portrait Print Order Form
Records session date, gallery code, and print plus canvas selection for family shoots.
Senior Portrait Order Form
Captures graduating senior name, school, gallery code, and yearbook submission flag.
Newborn Photography Order Form
Records baby name, session date, and package plus framed print selection.
Pet Photography Print Order Form
Captures pet name, session reference, and print size for pet portrait studios.
Equestrian Show Photo Order Form
Records rider name, horse, class number, and show date for show photographers.
Marathon Race Photo Order Form
Captures bib number, race name, and digital vs print delivery for sports race photographers.
Corporate Headshot Order Form
Records employee name, company, gallery code, and retouching package for headshot sessions.
Frequently asked questions
Is this photography print order form really free?
Yes — completely free with unlimited orders. No per-print fees, no commission on sales, no monthly subscription.
How do I handle payment for print orders?
formformform doesn't process payments. Most photographers send an invoice via PayPal, Square, or Honeybook after receiving the order, then send to the lab once payment clears. You can also collect at delivery or use a Stripe payment link.
Do I need a gallery platform to use this form?
No — but it helps. Most photographers pair this form with a free gallery (Pixieset, Google Drive, even a private Instagram album). Customers view proofs first, then place orders here.
Can customers order digital downloads?
Yes — there's a checkbox to add digital downloads to the print order. You can deliver via WeTransfer, Dropbox, or Google Drive after fulfillment.
How do I batch orders by event or photo session?
Use the photographer or event reference field — it's the easiest way to group orders by job. Export submissions to CSV and sort by reference for batch fulfillment.
Can I limit the form to a specific event window?
Yes — close submissions in your dashboard once the order deadline passes, or note the deadline prominently in the form description.
Related templates
Wedding Forms
Wedding Photography Inquiry Form
Collect wedding photography inquiries with date, venue, hours, and style.
Orders Forms
Product Order Form
Take orders for any product without setting up a full online store.
Events Forms
Event Registration Form
Handle registrations for conferences, workshops, and any live event.
Healthcare Forms
Appointment Request Form
Take appointment requests with date, time, service type, and reason.
Photography Forms
Photography Client Intake Form
Gather all client details before a shoot to deliver a personalized session.
Photography Forms
Photo Shoot Questionnaire
Guide your clients to share their creative vision before every shoot.
Photography Forms
Photography Package Inquiry Form
Let potential clients inquire about packages with full event and budget details.
Photography Forms
Photo Usage Permission Request
Request photo usage permission with intended use, compensation, and review details.
More Order form templates
Want a second opinion?
Explore how formformform fits the forms you need to build.
Opens with product context and a link to this page.
View or copy the prompt
Start with the Photography Print Order Form template
Free for non-commercial projects, with unlimited forms and responses.
Use this template